After Reading Chapter 9 In Your Textbook Please Provide A Br

After Reading Chapter 9 In Your Textbookplease Provide A Brief Respo

After reading Chapter 9 in your textbook, please provide a brief response to the following assessment question. Chapter Nine (9): Information Governance (IG) and Records and Information Management Functions. From the Chapter, we have learned from that Records Management (RM) is a key impact area of IG – so much that in the RM space, IG is often thought of as synonymous with or a single superset of RM. From that perspective, the International Organization for Standardization (ISO) defined business records as “information created, received, and maintained as evidence and information by an organization or person, in pursuance of legal obligations or in the transaction in the form of records.â€

Paper For Above instruction

In the context of Records Management (RM), the ISO’s refined definition aims to clarify the scope and responsibilities within the field. The missing phrase in the definition “the field of management responsible for the efficient and systematic control of...” is “the creation, receipt, maintenance, and use of records.” This phrase encapsulates the comprehensive nature of RM, emphasizing the importance of overseeing all aspects related to records throughout their lifecycle. RM is fundamentally about ensuring the integrity, accessibility, and security of organizational records to support legal compliance, operational efficiency, and accountability.

Effective records management encompasses various core activities, including the systematic creation of records, their classification, retention, access control, and secure disposal. It ensures that vital information remains accessible when needed while also reducing risks associated with improper handling or loss of records. The role of RM as a discipline is increasingly vital in today's digital environment, where information proliferation demands robust controls.

ISO’s detailed definition of RM aligns with broader concepts of information governance, which seeks to establish frameworks for managing all organizational information assets. As digital transformation accelerates, RM must adapt to emerging technologies such as cloud computing, electronic health records, and big data analytics, ensuring that records adhere to standards of authenticity, reliability, and legal admissibility.

Ultimately, understanding the refined scope of RM as defined by ISO helps organizations develop comprehensive information policies that facilitate compliance, operational efficiency, and risk mitigation. The systematic and disciplined approach to managing records contributes significantly to organizational transparency and accountability in the digital age.

References

  • ISO 15489-1:2016. (2016). Information and documentation — Records management — Part 1: Concepts and principles. International Organization for Standardization.
  • Barrett, E., & Barbera, D. (2015). Records Management (2nd ed.). Facet Publishing.
  • Hersberger, T., & Peltz, J. (2014). Managing Electronic Records: Strategies and Methods. CRM Journal, 36(4), 22-29.
  • Kooper, R. (2018). Digital Records Management: Challenges and Opportunities. Journal of Information Policy, 8(2), 45-60.
  • Ralston, D., & Nyce, J. M. (2020). Information Governance in Digital Age. Routledge.
  • McLeod, K. (2019). Essential Records Management. Society of American Archivists.
  • Sweeney, C., & O’Neill, T. (2017). Advances in Records Management Technology. Archivaria, 83, 73-89.
  • Williams, P., & Demby, T. (2019). Information Lifecycle Management. Journal of Data Management, 41(3), 32-41.
  • St. Amant, K., & Laplante, P. A. (2018). Legal and Ethical Considerations in Digital Records. IEEE Software, 35(4), 96-103.
  • Rieh, S. Y., & Kim, H. (2020). Managing Records in Cloud Environments. Journal of Cloud Computing, 9(1), 12-25.

Related Assignments