As Per Our Textbook Access A Relational Database Application

As Per Our Textbook Access A Relational Database Application Is The

As per our textbook, Access, a relational database application, is the most widely used PC-based database management system (DBMS) software for both personal and business users. Like other database systems, the structure of the database file is of the utmost importance. For this exercise, you must demonstrate your understanding of the Access database system by describing how you would begin to create a database file with one of its tables (No templates). Your example may be a personal or business database. In addition, what are the advantages of managing database information in Access versus using an Excel spreadsheet? 100 words minimum.

Paper For Above instruction

Creating a new database in Microsoft Access begins with opening the application and selecting “Blank database” to start from scratch. The user assigns a name and specifies the save location, then clicks “Create.” Once the database file is initialized, the next step involves creating a table without using templates. For example, in a small business scenario, a table titled “Customers” might be created, with fields such as CustomerID, Name, Address, Phone Number, and Email. Data types are assigned: text for names, addresses, emails; number or autonumber for CustomerID; and phone numbers formatted as text. Primary keys are designated, usually CustomerID, to uniquely identify each record. Subsequently, tables can be related through common fields to establish relational integrity, enabling efficient data management. Managing data in Access offers several advantages over Excel; Access inherently supports relational database structure, ensuring data consistency and reduce redundancy. It allows multi-user access and concurrent data modification, which Excel cannot facilitate efficiently. Furthermore, Access provides powerful query capabilities, enabling users to extract specific data subsets rapidly. Its ability to handle large data volumes without affecting performance makes it suitable for complex business environments, whereas Excel is limited by its maximum row and column capacity. Additionally, Access offers data validation, forms for data entry, and reports for analysis, delivering a comprehensive database management system compared to Excel’s primarily spreadsheet functionalities. Therefore, for managing relational and large-scale data efficiently, Access is more suitable and robust than Excel, especially in business settings.

References

• Hoffer, J. A., Venkataraman, R., & Topi, H. (2015). Modern Database Management (12th ed.). Pearson.