Assignment 1 Team Project Part 1: Project Charter And Team P

Assignment 1 Team Project Part 1 Project Charter And Team Plan For C

Develop a comprehensive project charter and team plan for collaboration based on the scenario involving the implementation of a Medication Administration System (MAS) at Casino Medical Center (CMC). The project aims to address identified organizational issues, including medication errors and process inefficiencies, by implementing an electronic medication administration record (eMAR) and Barcode Medication Administration (BCMA) module within the existing healthcare information system.

The project charter should include the mission of the project, problem statement, objectives, scope, milestones, deliverables, assumptions, key stakeholders, risks, and a list of team members with roles and a collaboration plan. The team plan should outline guidelines for effective online collaboration, communication processes, role division, conflict resolution, and participation expectations to ensure successful teamwork over the project timeline.

Write a 3- to 4-page APA-formatted document that clearly articulates these components, supported by at least three credible references related to project management in healthcare IT. The document should include an introduction with a purpose statement, a detailed body addressing all required elements, and a concluding summary.

Paper For Above instruction

Introduction

The purpose of this paper is to develop a detailed project charter and a comprehensive team plan for collaboration to successfully implement the Medication Administration System (MAS) at Casino Medical Center (CMC). The project is critical in addressing significant organizational issues identified through recent analyses, including medication errors, process redundancies, and regulatory compliance challenges. Effective planning and collaboration are vital given the complexity of healthcare IT projects and the necessity to improve patient safety and operational efficiency.

Project Charter

Mission of the Project

The mission of the MAS project is to implement a reliable, efficient, and user-friendly electronic medication administration system that enhances patient safety, reduces medication errors, and ensures compliance with federal reporting regulations at CMC within six months.

Problem Statement

Casino Medical Center faces a high medication error rate of 20% and process inefficiencies, which compromise patient safety and regulatory compliance. The existing healthcare information infrastructure requires integration of a dedicated medication administration module (eMAR and BCMA) to address these challenges effectively.

Project Objectives

  • Implement the MAS module (eMAR and BCMA) within the existing healthcare information system at CMC.
  • Reduce medication administration errors by at least 50% within six months of deployment.
  • Ensure staff are trained and confident in utilizing the new system to minimize resistance and errors.
  • Complete system testing, staff training, and full deployment within a six-month timeline.

Scope of the Project

The project encompasses the planning, testing, deployment, and staff training related to the MAS module, including hardware and software integration, policy updates, and staff workflow adjustments within all inpatient units at CMC. It excludes modifications to other healthcare modules unless directly impacting medication administration processes.

Milestones

  • Project initiation and team formation: Month 1
  • System configuration and initial testing: Month 2
  • Staff training and pilot deployment: Month 3
  • Full system implementation: Month 4
  • Evaluation and adjustments: Months 5–6

Deliverables

  • Completed system configuration and integration documentation
  • Training materials and session records
  • Evaluation report on system performance and error rates post-implementation
  • Final project closure report with lessons learned

Assumptions

  • Hardware and software purchase and delivery will occur on schedule.
  • Staff will participate in training sessions.
  • Support from Topmost vendor will be available during implementation.
  • Funding up to $1 million is sufficient for all project activities.

Key Stakeholders

  • Chief Information Officer (CIO)
  • Vice President of Patient Care Services (VP-PCS)
  • Chief Medical Information Officer (CMIO)
  • Hospital administration and department heads
  • IT staff and healthcare providers involved in medication administration

Project Risks

  • Potential increase in medication errors during early phases of system deployment
  • Staff resistance to new workflows leading to delays or inadequate adoption
  • Hardware or software delivery delays affecting the timeline
  • Budget overruns exceeding the $1 million limit without proper justification

Team Members, Roles, and Collaboration Plan

  • Susan N.: Project Manager; responsible for overall coordination and timeline adherence.
  • Barbara W.: Business Analyst; responsible for requirements gathering and stakeholder communication.
  • Jaime W.: Technical Lead; responsible for system configuration, testing, and hardware/software integration.

The team will utilize asynchronous communication tools such as email and collaborative platforms like Microsoft Teams for document sharing and discussion. Regular weekly virtual meetings will monitor progress, troubleshoot issues, and update task statuses. All team members are expected to contribute equally, participate actively, and resolve conflicts through open dialogue and predefined escalation procedures.

Potential conflicts will be addressed by adhering to the team's conflict resolution guidelines: mutual understanding, open communication, and escalation to the project sponsor if unresolved. When participation falls below expectations, the team will reassign tasks, and the project manager will communicate with the concerned member to help balance workload and encourage engagement.

Conclusion

This project charter and team collaboration plan outline a structured approach to deploying the MAS at CMC efficiently, minimizing risks, and ensuring stakeholder engagement. Success relies on clear communication, role clarity, and proactive conflict management, ensuring the project meets its goals within the stipulated timeline and budget.

References

  • Coplan, S., & Masuda, D. (2011). Project management for healthcare information technology. McGraw-Hill.
  • Project Management Institute. (2013). A guide to the project management body of knowledge (PMBOK guide). PMI.
  • Kloppenborg, T. (2012). Project selection and initiation questions leading to good risk management. PM World Today, 14(1), 1-5.
  • Biafore, B. (2010). Microsoft Project 2010: The missing manual. O’Reilly.
  • Cortelyou-Ward, K., Noblin, A., & Martin, J. (2011). Electronic health record project initiation and early planning in a community health center. Health Care Management, 30(2), 118–124.
  • Eurorec.org. (n.d.). Project charter. Retrieved from http://eurorec.org
  • Hart, S. (2012, July 28). PM-foundations – the project charter. PM Network.
  • Karim, S. (2012, May 24). A project with no project charter? PM World Journal.
  • Laureate Education. (2013). Project initiation [Video].
  • University of Wisconsin-Madison. (2006). Course guides on the web: Project charter (Version 2.2).

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