Assignment 3 VoIP Part 1 Work Breakdown Structure

Assignment 3 Voip Part 1 Work Breakdown Structure

This assignment contains two (2) deliverables: a summary document to be delivered in a word processor document format and a Work Breakdown Structure (WBS) to be delivered in a project file. Overview As the project manager for an IT department, you have been assigned to manage the project of deploying a new VoIP phone system to the company’s campus. The campus consists of three (3) different buildings, each with twenty to fifty (20 to 50) workstations. The project must be completed in ninety (90) calendar days starting on November 1. Deliverable 1: Summary (MS Word or open source equivalent) 1. Write a one to two (1-2) page summary document in which you: a. Summarize the project requirements and other assumptions (e.g., budget, human resources, workload, environmental dependencies, etc.). b. Define a work breakdown structure and describe the methodology behind constructing one. Deliverable 2: WBS (MS Project or open source equivalent) 2. Use Microsoft Project to create a WBS which: a. Contains at least five (5) main tasks, one for each of the PMBOK® process areas. b. Contains at least sixty (60) line items distributed in ten (10) or more work packages. c. Contains Work Breakdown Structure Code for each task. d. Presents a duration estimate for each task which results in a duration estimate for the project not to exceed the requirements described in the overview. Deliverable one (1) of your assignment must follow these formatting requirements.

Paper For Above instruction

The deployment of a Voice over Internet Protocol (VoIP) phone system across a corporate campus involves meticulous planning, resource allocation, and structured execution. As the project manager overseeing this initiative, it is essential to understand the project requirements, establish assumptions, and develop a comprehensive Work Breakdown Structure (WBS) to guide the implementation effectively within the stipulated timeline of 90 days.

Project Requirements and Assumptions

The primary objective of this project is to deploy a reliable, scalable VoIP telephony system across three campus buildings, each housing between 20 to 50 workstations. The project must facilitate clear voice communication, integrate with existing IT infrastructure, ensure security, and provide scalability for future expansion. Budget constraints are assumed to be predefined, focusing on hardware purchase, software licensing, installation, and training costs. Human resources will include network engineers, system administrators, technicians, and support staff. Environmental dependencies include existing cabling infrastructure, power supply stability, and physical accessibility to site locations. Assumptions also include minimal disruption to ongoing business operations, with phased implementation to ensure continuous communication services.

Defining a Work Breakdown Structure and Methodology

A Work Breakdown Structure (WBS) is a hierarchical decomposition of the project into smaller, manageable components or work packages. It facilitates clear task delineation, resource allocation, scheduling, and risk management. The methodology for constructing a WBS begins with identifying the major project deliverables aligned with project management process groups, in this case, as outlined by PMBOK®: Initiating, Planning, Executing, Monitoring & Controlling, and Closing. Each major task is further broken down into smaller tasks until work packages of manageable scope emerge, typically assignable, measurable, and time-bound.

Developing a WBS starts with defining key deliverables relevant to the VoIP deployment, such as infrastructure setup, hardware procurement, system configuration, testing, and training. Using structured decomposition, these are subdivided into more specific activities such as cabling installation, server configuration, user training sessions, and testing procedures. Assigning Work Breakdown Structure Codes to each task ensures traceability and facilitates tracking. An accurate estimation of durations for each task, considering resource availability and dependencies, culminates in an overall project timeline that adheres to the 90-day completion requirement.

Conclusion

Creating a comprehensive WBS is vital for successfully managing large-scale technical deployments like VoIP system installation. It ensures organized task management, effective resource distribution, and timely completion, ultimately resulting in a seamless transition to new communication technology for the organization.

References

• Project Management Institute. (2017). A Guide to the Project Management Body of Knowledge (PMBOK® Guide) (6th ed.). PMI.
• Kerzner, H. (2017). Project Management: A Systems Approach to Planning, Scheduling, and Controlling. John Wiley & Sons.
• Schwalbe, K. (2015). Information Technology Project Management. Cengage Learning.
• Larson, E. W., & Gray, C. F. (2018). Project Management: The Managerial Process. McGraw-Hill Education.
• Heldman, K. (2018). Project Management JumpStart. John Wiley & Sons.
• PMI. (2021). Practice Standard for Work Breakdown Structures. PMI.
• Meredith, J. R., & Mantel, S. J. (2014). Project Management: A Managerial Approach. Wiley.
• Thamhain, H. J. (2013). Managing Technology Projects: Tools, Techniques, and People. Wiley.
• Heldman, K. (2018). PMP Project Management Professional Exam Study Guide. Sybex.
• Fleming, Q. W., & Koppelman, J. M. (2016). Earned Value Project Management. CFR Press.