Assignment 4: Communication And Risk Due Week 8 And Worth 75

Assignment 4: Communication and Risk Due Week 8 and worth 75 points

In this assignment, you are to submit the PowerPoint Presentation for the term paper. This is the first part of your term paper submission. Part A is a persuasive PowerPoint presentation of up to 15 slides that you will present to the Executive Committee of Fiction Corporation. Use the Notes Section of PowerPoint to give a brief overview of each slide. The PowerPoint presentation must include the following:

• Introduction: project name, a brief description of the project, and deliverables of the project.
• Project organization: organizational charts and project responsibilities.
• Management and technical approaches: management objectives, project controls, project staffing, technical processes.
• Work to perform: major work packages and deliverables.
• Project schedule: summary schedule.
• Project budget: summary budget.

Use at least two (2) quality resources in this assignment. Note: Wikipedia and similar websites do not qualify as quality resources. Your grading will depend on the quality of your slides, their organization, your language skills, and your writing skills. The specific course learning outcomes relate to describing project management knowledge areas according to PMI's PMBOK® Guide, evaluating cost management factors in IT projects, understanding how project management improves IT project success, utilizing research resources, and writing clearly and concisely with proper technical writing conventions.

Paper For Above instruction

The PowerPoint presentation for the formal term paper on project communication and risk management will serve as a comprehensive overview tailored for the Executive Committee of Fiction Corporation. This presentation aims to synthesize critical project management components, highlighting strategic planning to ensure project success. An effective presentation requires clarity, logical progression, and thoroughness, encapsulating all essential areas such as project scope, organization, management approach, work packages, schedule, and budget.

Introduction

The project is designated as the "Fiction Corporation IT Infrastructure Upgrade." This initiative focuses on modernizing the company's technological backbone by implementing new hardware, software, and security protocols. The primary deliverables include upgraded servers, enhanced cybersecurity measures, and an integrated communication system. The project aims to improve operational efficiency, data security, and overall technological resilience, aligning with the company’s strategic goals of digital transformation and competitive advantage.

Project Organization

The project structure is depicted through organizational charts illustrating roles such as the Project Manager, Technical Lead, Operations Manager, and the cross-functional team members. Responsibilities are clearly delineated, with the Project Manager overseeing overall progress, the Technical Lead handling system design and implementation, and the Operations Manager ensuring user acceptance and operational integration. Clear delegation and authority levels facilitate effective decision-making and accountability.

Management and Technical Approaches

This segment emphasizes project management objectives including scope clarity, schedule adherence, and budget control. Project controls involve scheduled progress reviews, risk assessments, and change management processes. Staffing strategies include selecting skilled personnel with expertise in IT hardware, cybersecurity, and systems integration. Technical processes involve adopting standardized methodologies like Agile for development cycles, combined with traditional Waterfall approaches for system deployment, ensuring flexibility and thoroughness.

Work to Perform

The major work packages encompass procurement, hardware installation, software configuration, system testing, and user training. Deliverables include procurement contracts, technical documentation, test reports, and finalized operational systems. These work packages are scheduled sequentially, with overlaps in testing phases to optimize time and resources while maintaining quality standards.

Project Schedule

The summary schedule incorporates a Gantt chart outlining each phase, from project initiation through closure, spanning approximately six months. Key milestones include project kickoff, completion of procurement, hardware installation, system integration, testing, user acceptance testing, and project closure. Regular status reviews ensure adherence to timelines, with contingency plans to mitigate delays.

Project Budget

The summary budget is structured around capital expenditure for hardware, software licenses, consulting fees, and training. An estimation indicates a total budget of approximately $2 million, with allocations for contingency funds. Cost control measures include vendor negotiations, in-house testing, and phased spending aligned with project milestones.

Conclusion

This presentation aims to convey a comprehensive yet concise overview of the key elements necessary for the successful execution of the IT Infrastructure Upgrade project. By aligning project organization, management approach, work scope, schedule, and budget effectively, the project is positioned to deliver value to Fiction Corporation while managing risks and ensuring stakeholder engagement.

References

• Project Management Institute. (2021). A Guide to the Project Management Body of Knowledge (PMBOK® Guide) (7th ed.). PMI.
• Kerzner, H. (2017). Project Management: A Systems Approach to Planning, Scheduling, and Controlling. Wiley.
• Meredith, J. R., & Mantel, S. J. (2017). Project Management: A Managerial Approach. Wiley.
• Schwalbe, K. (2018). Information Technology Project Management. Cengage Learning.
• Williams, T. (2019). Why Projects Fail and How to Prevent It. Project Management Journal, 50(4), 13-22.
• Larson, E., & Gray, C. (2020). Project Management: The Managerial Process. McGraw-Hill Education.
• Heldman, K. (2018). Project Management JumpStart. Wiley.
• PMI. (2022). Pulse of the Profession Report. PMI.
• Gido, J., & Clements, J. (2018). Successful Project Management. Cengage Learning.
• Draheim, M., & Freund, R. (2020). Ensuring Project Success Through Effective Communication. International Journal of Project Management, 38(7), 423-436.