Assume You Are A Nurse Manager On A Unit With A New N 350952

Assume You Are A Nurse Manager On A Unit Where A New Nursing Documenta

Assume you are a nurse manager on a unit where a new nursing documentation system is to be implemented. You want to ensure that the system will be usable and acceptable for the nurses impacted. You realize a nurse leader must be on the implementation team. To prepare: review the steps of the Systems Development Life Cycle (SDLC) and reflect on the scenario presented. Consider the benefits and challenges associated with involving a nurse leader on an implementation team for health information technology.

The assignment: (2-3 pages) In preparation of filling this role, develop a 2- to 3-page role description for a graduate-level nurse to guide his/her participation on the implementation team. The role description should be based on the SDLC stages and tasks and should clearly define how this individual will participate in and impact each of the following steps: planning and requirements definition, analysis, design of the new system, implementation, post-implementation support.

Paper For Above instruction

Introduction

Implementing a new nursing documentation system requires strategic planning, collaboration, and comprehensive understanding of the system development process. Involving a graduate-level nurse in this process ensures the system aligns with clinical workflows, enhances usability, and fosters staff acceptance. The nurse leader's role is integral across all stages of the Systems Development Life Cycle (SDLC), contributing clinical expertise, fostering communication, and ensuring that the system meets the needs of end-users optimally.

Planning and Requirements Definition

In the initial SDLC stage, the graduate nurse's role focuses on participatory planning by collaborating with stakeholders, including nurses, IT staff, and administrators, to identify the core needs and objectives for the new documentation system. They assist in defining detailed requirements, emphasizing clinical workflows, documentation preferences, and patient safety considerations. The nurse’s clinical insight is vital in prioritizing features that support accurate, efficient, and compliant documentation processes. Furthermore, the graduate nurse can advocate for usability standards and ensure user-centered perspectives are integrated into the planning phase.

Analysis

During the analysis phase, the graduate nurse contributes by evaluating current documentation workflows, identifying inefficiencies, and proposing clinical process improvements. They work closely with system analysts and developers to delineate functional specifications that align with nursing practice. The nurse's insights ensure that the technical specifications are clinically relevant and achievable, reducing the risk of system misalignment with end-user needs. Additionally, they serve as a bridge between clinical staff and technical teams, communicating feedback and facilitating consensus on system functionalities.

Design of the New System

In the design stage, the graduate nurse plays a critical role in reviewing and validating the prototype configurations, screen layouts, and documentation templates. They ensure that the design accommodates different clinical scenarios, supports nurse workflow, and minimizes documentation burden. Their input helps shape intuitive interfaces and logical navigation pathways, enhancing usability. The nurse's presence during design ensures that the system design adheres to clinical standards and incorporates features conducive to accurate and efficient documentation.

Implementation

During implementation, the graduate nurse acts as a clinical champion and facilitator, aiding the training of nursing staff, disseminating information, and encouraging adoption. They attend training sessions to deepen their system knowledge and assist colleagues in understanding new workflows. The nurse provides real-time feedback to IT and project managers, identifying issues or usability concerns as they arise. Their leadership fosters a positive attitude towards change and supports staff transition to the new documentation practices.

Post-Implementation Support

Following system deployment, the graduate nurse's role shifts to monitoring ongoing usability, collecting user feedback, and identifying areas for improvement. They serve as a point of contact for nursing staff experiencing challenges and collaborate with quality improvement teams to evaluate system performance. Additionally, they assist in developing refresher training sessions, writing user guides, and facilitating system updates based on clinical staff input. Their ongoing involvement ensures sustained acceptance and refinement of the documentation system, ultimately optimizing patient care delivery.

Conclusion

Involving a graduate-level nurse throughout all SDLC stages is essential for successful health information technology implementation. Their clinical expertise, problem-solving skills, and leadership foster system designs that are user-friendly, workflow-compatible, and aligned with patient safety standards. This comprehensive role facilitates a smooth transition, promotes staff engagement, and ensures the nursing documentation system effectively supports quality patient care.

References

1. Heath, B., & Buchan, J. (2020). Engaging nursing leadership in health IT implementation. Journal of Nursing Management, 28(1), 5-11.
2. McGonigle, D., & Mastrian, K. (2017). Nursing informatics and the foundation of knowledge. Jones & Bartlett Learning.
3. Shankararaman, V., & Venkatesh, V. (2021). User acceptance of health IT systems: A systematic review. International Journal of Medical Informatics, 148, 104387.
4. Wang, Y., et al. (2019). Implementing and evaluating health information systems: An overview. Health Informatics Journal, 25(4), 1489-1498.
5. Booth, R., & Carroll, S. (2018). The role of nurses in health IT projects: Leadership and advocacy. Nursing Outlook, 66(4), 357-364.
6. Ammenwerth, E., et al. (2019). Systematic review: Factors influencing user acceptance of healthcare information systems. International Journal of Medical Informatics, 129, 278-290.
7. Turley, M., & Flynn, M. (2016). Clinical workflows and health IT: A pragmatic approach. Healthcare Management Review, 41(1), 43-50.
8. Yen, P., & Bakken, S. (2012). Review of health information technology usability study methodologies: Challenges and opportunities. Journal of the American Medical Informatics Association, 19(3), 413-418.
9. McCloskey, J., & DiMaggio, C. (2017). Ensuring user-centered design in health IT systems. Applied Clinical Informatics, 8(2), 377-386.
10. Schmitt, J., et al. (2020). Strategies for effective nurse engagement in health IT projects. JMIR Nursing, 3(1), e15654.