Basic Information About The Schedule Project

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Provide basic information about the project including: Project Title – The proper name used to identify this project; Project Working Title – The working name or acronym that will be used for the project; Proponent Secretary – The Project Manager who will oversee the entire project; Additional Agencies – Other agencies that will be responsible for the management of the project; Prepared by – The person(s) preparing this document; Date/Control Number – The date the plan is finalized and the change or configuration item control number assigned.

Include elements such as WBS elements, activities, tasks, resource requirements, start and end dates, and resource allocation plans. Also, detail the resources allocated, including personnel, facilities, equipment, and software, along with their skill levels, associated tasks, durations, costs, risk levels, and availability.

Develop a detailed resource breakdown highlighting the skill levels and associated tasks, specifying the required periods, costs, and risk assessments.

Provide a comprehensive budget and expenditure plan for each WBS element, segmented by fiscal year and quarter, including categories such as internal staff labor, development tools, software, hardware, materials, facilities, telecommunications, training, and contingency. Document spending estimates derived from earlier resource and task planning, ensuring alignment between planned expenditures and available funds.

Identify funding sources with specific fund cite, grants, or budget line number, including general or special revenue funds, and summarize total planned expenditures across the fiscal periods.

Paper For Above instruction

The successful management and execution of a project rely heavily on detailed planning and resource allocation. The initial step involves identifying and documenting the fundamental information of the project, such as its official title, working title, project manager (proponent secretary), involved agencies, preparer, and control number. This foundational data sets the framework for subsequent planning activities.

Beyond basic identification, a comprehensive work breakdown structure (WBS) must be developed. WBS elements help organize all activities, tasks, or sub-tasks necessary to accomplish the project objectives. Estimating the duration for each task, along with start and finish dates, resource requirements, and predecessor tasks, creates a clear roadmap for project progression. Resources allocated per task encompass personnel, facilities, equipment, and software, which must be identified with attention to their skill levels, associated activities, and durations.

Part of effective schedule management involves planning the resources required. This encompasses both resource allocation within the project and detailed requirements, including the skill levels or material qualities needed, the tasks they support, time periods, costs, and risks. Recognizing high, medium, or low risks associated with each resource allows for contingency planning and risk mitigation strategies.

A key component of project planning is the budget and expenditure assessment. This requires breaking down estimated costs for each WBS element across fiscal years and quarters, considering internal labor, development tools, software, hardware, materials, facilities, telecommunications, and training. These estimates ensure efficient fund utilization and alignment with projected expenditures, avoiding underfunding or overspending.

Funding sources must be clearly identified, whether through specific grants, budget lines, or general funds, and apportioned accordingly over the fiscal periods. Documenting these sources alongside planned expenditures provides transparency and facilitates financial control throughout the project lifecycle.

In conclusion, thorough planning encompassing detailed project description, resource requirements, scheduling, budgeting, and funding ensures the successful execution of complex projects. When properly documented and managed, these components contribute to achieving project objectives on time, within scope, and within budget, while also managing associated risks effectively.

References

  • Kerzner, H. (2017). Project Management: A Systems Approach to Planning, Scheduling, and Controlling. Wiley.
  • PMI. (2017). A Guide to the Project Management Body of Knowledge (PMBOK® Guide). Project Management Institute.
  • Heldman, K. (2018). Project Management JumpStart. Wiley.
  • Meredith, J. R., & Mantel, S. J. (2014). Project Management: A Managerial Approach. Wiley.
  • Schwalbe, K. (2015). Information Technology Project Management. Cengage Learning.
  • Hill, G. M. (2010). The Complete Project Management Office Handbook. CRC Press.
  • Wysocki, R. K. (2014). Effective Program Management: Critical Success Factors. Wiley.
  • Leach, L. P. (2014). Critical Chain Project Management. Artech House.
  • Larson, E., & Gray, C. F. (2017). Project Management: The Managerial Process. McGraw Hill Education.
  • Nicholas, J. M., & Steyn, H. (2017). Project Management for Engineering, Business and Technology. Routledge.

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