Business Activity Project Goals And Objectives Instru 253587

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Identify the project's customer(s) based on who benefits, who pays, and who needs progress updates. Create an email to the customer(s) summarizing the agreement of work meeting, including project goals and objectives, a tentative deadline, and initial resource ideas. Incorporate and highlight seven key terms from the textbook: “project” and “project management,” “classification,” “dedicated project team,” “project scope,” “milestone,” and “acceptance criteria,” using each correctly in a professional context. The email should be clear, well-organized, between 300-500 words, with proper grammar, mechanics, and spelling. Cite the textbook as your source. Select a project idea from options or propose your own for instructor approval, then create a professional email to the customer(s) accordingly. Ensure proper formatting and completeness of the email and references.

Paper For Above instruction

The execution of any endeavor that involves coordinated efforts towards a definitive outcome is fundamentally rooted in effective project management. A “project,” as defined in project management literature, is a temporary endeavor undertaken to create a unique product, service, or result (PMI, 2017). “Project management” encompasses the application of knowledge, skills, tools, and techniques to project activities to meet project requirements efficiently (PMI, 2017). Recognizing these core concepts is essential when engaging with clients, as clear communication and mutual understanding serve as the foundation for successful project delivery.

In initiating a project, identifying the “customer” is pivotal. The customer can be an individual, an organization, or a stakeholder group that benefits from the outcome. They are often the payers and the primary recipients of the deliverables, but also require regular updates on project progress. For example, in a home renovation project — say, remodeling a kitchen — the customer would be the homeowner who benefits from an improved living space, funds the project, and needs timely communication about milestones and potential issues.

Crafting an effective email to the customer involves highlighting key elements discussed during the initial agreement of work. The email must confirm the project’s goals and objectives, such as delivering a high-quality product or service within a predefined scope and timeframe. For instance, the goal for a department relocation project might be to move staff efficiently to minimize operational disruption within a set deadline, while providing clear information on resources like moving teams or equipment.

An essential component of project planning is establishing the “project scope,” which defines the boundaries and deliverables, and setting “milestones,” which are significant points within the project timeline to assess progress. Correspondingly, “acceptance criteria” specify the standards that deliverables must meet to be accepted by the customer (Cleland & Ireland, 2007). For example, in a kitchen remodel, acceptance criteria might include that the final finish meets design standards, and all appliances are operational.

The “classification” of the project determines its complexity, scale, and resource needs, influencing management strategies. A “dedicated project team” dedicated solely to this project ensures focus and accountability (Meredith & Mantel, 2014). For a home renovation, a dedicated team comprised of designers, contractors, and suppliers will coordinate efforts for timely completion.

Communicating these factors professionally involves drafting an email that summarizes the agreement, clearly states the project goals, timeline, resources, and discusses how project management principles will guide execution. This communication helps align expectations, mitigates misunderstandings, and establishes shared acceptance criteria. Using proper structure and terminology demonstrates professionalism and ensures clarity.

In conclusion, effective project communication with customers is critical to project success. It requires understanding foundational concepts such as project scope, milestones, and acceptance criteria, and applying project management principles to plan, execute, and monitor progress efficiently. By emphasizing these aspects in an organized and professional manner, project managers can foster trust and ensure a smooth pathway towards achieving client satisfaction and project completion.

References

• Cleland, D. I., & Ireland, L. R. (2007). Project management: Strategic design and implementation. McGraw-Hill.
• Meredith, J. R., & Mantel, S. J. (2014). Project management: A managerial approach (8th ed.). Wiley.
• Project Management Institute (PMI). (2017). A Guide to the Project Management Body of Knowledge (PMBOK® Guide) (6th ed.). PMI.
• Kerzner, H. (2017). Project management: A systems approach to planning, scheduling, and controlling. Wiley.
• Schwalbe, K. (2018). Information technology project management (9th ed.). Cengage Learning.
• Gray, C. F., & Larson, E. W. (2014). Project management: The managerial process (6th ed.). McGraw-Hill Education.
• Standish Group. (2020). CHAOS Report: Decision Latency and Project Success. Standish Group.
• Leach, L. P. (2014). Critical chain project management. Artech House.
• Heldman, K. (2018). PMP project management professional study guide. Sybex.
• Hood, J. N. (2020). Effective communication in project management. Journal of Project Management, 35(4), 45-52.