Create A 1-2 Page Communication Plan For This Assignment ✓ Solved

For This Assignment Create A 1 2 Page Communication Plan To Include H

For this assignment, create a 1-2 page communication plan to include how the results from the project will be communicated to all stakeholders and project team members.

1. You should create a list or table to describe the communication needs. See the table example below:

- Identify appropriate stakeholders and their communication needs

- Identify individuals that need to know about project updates and results

- Establish a timeframe for communicating the results

- Determine how the information will be communicated

Stakeholders or Target Audience | Key Needs | Frequency or Project Phase | Approach | Responsibility | Comments/Concerns

--- | --- | --- | --- | --- | ---

Example: Project Sponsor | Schedule updates | Weekly | Email | Project Manager |

Example: Project Team | Risks | Weekly 1 day prior to weekly meeting | Project Manager | Issues to be distributed to appropriate team representative

2. Write a summary to explain your plan and its contents.

Sample Paper For Above instruction

This communication plan outlines a structured approach to disseminate project results effectively to all stakeholders and team members. The goal is to ensure clarity, timeliness, and relevance of the information shared, supporting the success of the project and stakeholder engagement.

Communication Needs and Stakeholder Identification

Effective communication begins with identifying who needs to be informed and their specific information requirements. Stakeholders include project sponsors, team members, clients, suppliers, and regulatory agencies. Each stakeholder group has unique needs that require tailored communication strategies.

Stakeholder Analysis and Communication Needs

  • Project Sponsor: Requires high-level updates on project progress, risks, and milestones to support decision-making.
  • Project Team: Needs detailed updates on tasks, issues, and risks to execute their responsibilities effectively.
  • Clients or Customers: Require periodic status reports and final deliverables to ensure their requirements are met.
  • Suppliers or Vendors: Need advance notice of procurement schedules and project timelines.
  • Regulatory Bodies: Require compliance reports and documentation as per legal requirements.

Communication Methods and Frequencies

The mode and frequency of communication depend on the project phase and stakeholder needs. Common methods include emails, meetings, dashboards, reports, and presentations. Establishing a regular schedule ensures stakeholders are informed without overload.

  • Weekly updates: Sent via email to project sponsors and team members highlighting progress, risks, and issues.
  • Monthly progress reports: Distributed to clients and other external stakeholders summarizing key accomplishments and upcoming activities.
  • Ad hoc communications: For urgent issues via conference calls or instant messaging.
  • Milestone presentations: Formal meetings at project phases to review deliverables and plan future work.

Assigning Responsibilities

Clear responsibility assignment ensures consistent and accurate communication. Typically, the project manager oversees the overall communication plan, delegating updates and report preparation to relevant team members or specialists.

Communication Schedule and Approach

The schedule aligns with project phases and key decision points, with regular check-ins and updates. The approach emphasizes transparency and two-way communication, encouraging feedback and dialogue to address concerns promptly.

Summary of the Communication Plan

This communication plan provides a comprehensive framework for sharing project results with all relevant stakeholders. It specifies who needs what information, when, and how, supporting transparency and stakeholder engagement. By establishing clear responsibilities, methods, and schedules, the plan ensures timely, relevant, and effective communication throughout the project lifecycle. Implementing this plan will foster collaboration, mitigate misunderstandings, and enhance project success.

References

  • Kerzner, H. (2017). Project Management: A Systems Approach to Planning, Scheduling, and Controlling. John Wiley & Sons.
  • PMI. (2017). A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Sixth Edition. Project Management Institute.
  • Schwalbe, K. (2018). Information Technology Project Management. Cengage Learning.
  • Meredith, J. R., & Mantel, S. J. (2014). Project Management: A Managerial Approach. John Wiley & Sons.
  • Larson, E. W., & Gray, C. F. (2017). Project Management: The Managerial Process. McGraw-Hill Education.
  • Heldman, K. (2018). Project Management JumpStart. John Wiley & Sons.
  • Heldman, K. (2015). PMP: Project Management Professional Exam Study Guide. Sybex.
  • Verzuh, E. (2015). The Fast Forward MBA in Project Management. John Wiley & Sons.
  • Schwalbe, K. (2019). Information Technology Project Management. Cengage Learning.
  • Gido, J., & Clements, J. (2016). Effective Project Management. Cengage Learning.

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