Create A 550-Word Communication Management Plan ✓ Solved
Create a 550 Word Communication Management Plan For The
Create a 550-word Communication Management Plan for the project scenario you chose in Week 2. Develop a table in which you identify project stakeholders and the table also indicates their influence on the project. Make sure you discuss the information contained in the table. In other words do not just include a standalone table; there must be discussion of what your table is showing and telling the reader. Discuss what communication mediums/methods will be used for each project stakeholder and why that method is the most effective. Format your paper consistent with APA guidelines.
Communication Management Plan
The objective of this Communication Management Plan is to establish an effective channel of communication among the project stakeholders involved in the project scenario developed in Week 2. The various stakeholders of the project possess differing levels of influence and interest, which necessitates tailored communication strategies to ensure information flows efficiently and reaches the relevant parties. Proper communication is critical in addressing stakeholder needs, managing expectations, and enhancing project success.
Stakeholder Identification and Influence
| Stakeholder | Role | Influence Level |
|---|---|---|
| Project Sponsor | Leader and Decision-Maker | High |
| Project Manager | Project Oversight | High |
| Team Members | Project Execution | Moderate |
| Clients | Project Beneficiaries | High |
| Regulatory Bodies | Compliance Oversight | Moderate |
This table illustrates the various stakeholders involved in the project along with their respective roles and levels of influence. The Project Sponsor and Project Manager hold high influence levels due to their decision-making capacities and oversight roles. Clients also exercise significant influence as they are the ultimate beneficiaries of the project outcomes. Team Members play a vital role in executing project tasks and thus possess moderate influence. Regulatory Bodies, while generally less involved in daily operations, must be adhered to for compliance and thus have a moderate influence as well.
Communication Strategies
Each stakeholder group requires specific communication mediums to effectively convey messages and updates. Here is a breakdown of recommended communication methods:
- Project Sponsor: Email and scheduled meetings will be the primary communication methods. Regular updates via email are essential to keep the sponsor informed, while depth can be achieved in scheduled meetings where critical decisions can be discussed and made.
- Project Manager: The Project Manager will benefit from daily status meetings and email communication for ongoing updates. Face-to-face interactions enhance immediate clarity and decision-making processes.
- Team Members: A combination of team messaging apps (e.g., Slack or Microsoft Teams) and email will be employed to ensure quick and continuous updates. This approach encourages collaboration and immediate feedback during project execution.
- Clients: Project updates can be communicated through emails and formal presentations. Regularly scheduled review meetings are crucial for aligning project goals with client expectations.
- Regulatory Bodies: Formal reports and documentation will be used to keep regulatory bodies informed. This method ensures compliance with the regulations and maintains transparency with necessary assessments.
In conclusion, applying the appropriate communication methods tailored to the influence and role of each stakeholder enhances the effectiveness of our communication strategy. A strong communication management plan is essential to navigate the complexities of project management and ensure successful project outcomes.
References
- Kerzner, H. (2017). Project Management: A Systems Approach to Planning, Scheduling, and Controlling. Wiley.
- PMI. (2017). A Guide to the Project Management Body of Knowledge (PMBOK® Guide). Project Management Institute.
- Verzuh, E. (2015). The Fast Forward MBA in Project Management. Wiley.
- Gray, C. F., & Larson, E. W. (2018). Project Management: The Managerial Process. McGraw-Hill Education.
- Meredith, J. R., & Mantel, S. J. (2017). Project Management: A Managerial Approach. Wiley.
- Schwalbe, K. (2019). Information Technology Project Management. Cengage Learning.
- Wysocki, R. K. (2014). Effective Project Management: Traditional, Agile, Extreme. Wiley.
- Lock, D. (2018). Project Management. Gower Publishing, Ltd.
- Turner, J. R., & Keegan, A. (2001). The generated context: a knowledge-based view of project management. International Journal of Project Management.
- Harrison, F. & Lock, D. (2017). Advanced Project Management: A Structured Approach. Gower Publishing, Ltd.