Create PowerPoint Slides To Support Your Collaboration
Createpowerpointslides To Support Your Collaborateof Your Proposal Su
Create PowerPoint slides to support your collaborate of your proposal. Submit along with the presentation notes. Find important information in the Technical Communication: Process and Product text, Chapter 19, pages , regarding creating effective slides. Only key information should appear on slides, not an entire presentation. Reading anytime, from notes or slides, is a no-no.
With ever growing technology and global organizations, meetings online are becoming more and more popular. This lesson will help you understand what technical information translates well virtually and offers practice in creating virtual meetings. Deliverable: PowerPoint slides.
What I want you to do:
1. Read the proposal.
2. Read Chapter 19 of the textbook regarding creating effective slides.
3. Prepare notes that I can use during the presentation.
Paper For Above instruction
Creating effective PowerPoint slides to support a proposal presentation is a crucial skill in today’s digital and global environment. As technological advances facilitate virtual meetings, understanding how to distill technical information into clear, concise slides is essential for successful communication. This paper explores the fundamentals of effective slide creation, the importance of visual clarity, strategies for distilling key information, and the role of presentation notes. It also emphasizes the significance of tailoring content for virtual delivery to maximize comprehension and engagement.
The foundation of impactful slide design is clarity and brevity. According to Chapter 19 of "Technical Communication: Process and Product," effective slides should contain only the most important information, avoiding clutter and excessive detail. Visual elements such as bullet points, charts, and images should support the spoken message, not replace it. The rule of thumb is "keep it simple" – slides should serve as visual cues that reinforce the presenter’s message, rather than overwhelming the audience with text.
To craft slides conducive to virtual communication, it is vital to consider the unique challenges of online meetings. Unlike face-to-face interactions, virtual meetings require slides to be visually engaging and easy to read on small screens. High contrast, large fonts, and concise language are essential. Additionally, integrating visual aids such as infographics or diagrams can aid understanding of complex technical information. For example, a flowchart can effectively illustrate a process, making it easier for remote participants to grasp steps in a procedure.
Preparing effective presentation notes complements the slides and ensures the speaker conveys the message confidently. Notes should include key points, supporting details, and cues to guide delivery. They act as a script or outline that prevents reading word-for-word from slides, which is discouraged. Instead, notes should serve as prompts to elaborate on the brief points displayed on slides, maintaining engagement and clarity. This approach aligns with recommendations from Chapter 19, emphasizing the importance of practiced delivery and coordination between slides and notes.
When creating slides, it is also necessary to consider the audience’s technological comfort and familiarity. Sending pre-meeting materials or providing a brief overview can set expectations. During the presentation, the presenter should use visual cues effectively, maintain eye contact via the camera, and organize slides logically. In virtual settings, transitions should be smooth, and animations should be minimal to prevent distractions.
In conclusion, creating PowerPoint slides to support a proposal in a virtual setting involves distilling key information into clear, visual formats, supported by comprehensive notes for delivery. Understanding the principles from Chapter 19 of the textbook ensures slides are effective and enhance understanding rather than hinder it. With thoughtful design and preparation, virtual presentations can be just as impactful as in-person meetings, fostering clear communication across technological and geographic boundaries.
References
Heidi E. Hall, & Deborah Anne Dodder. (2018). Technical Communication: Process and Product. 7th Edition. Bedford/St. Martin's.
Garmston, R., & Wellman, B. (2016). The Pachyderm Pond: Assessments and Strategies for Collaborative Learning. Learning Forward.
Kosslyn, S. M. (2007). Clear and to the Point: 8 Psychological Principles for Compelling PowerPoint Presentations. Oxford University Press.
Mayer, R. E. (2009). Multimedia Learning. 2nd Edition. Cambridge University Press.
Reynolds, G. (2019). Presentation Zen: Simple Ideas on Presentation Design and Delivery. New Riders.
Schriver, K. A. (2017). Dynamics in Document Design: Creating Texts for Readers. Wiley.
Tufte, E. R. (2006). Beautiful Evidence. Graphics Press.
Williams, R. (2010). The Non-Designer's Design Book. Peachpit Press.
Zhang, J., & Norman, D. A. (1994). Representations in distributed cognitive space. In Research on User Interfaces (pp. 106–122). Springer.