Creating Tables In MS Access Refer To The ERD

Using An Erd To Create Tables In Ms Accessrefer To Theerd That You Cr

Using an ERD to create tables in MS Access Refer to the ERD that you created in the Week 8 assignment (attached). Create an ERD, and perform the following steps in MS Access: Create the tables and relationships from the database design created in the Week 8 assignment. Add at least five records into each table ( Note: You must determine the field values). Include the following screenshots in a Microsoft Word document to show the completion of the steps above: Screenshot depicting the tables created within MS Access. Screenshots depicting the records added into each table.

Include one student where the student's last name is your name. Query tables in MS Access Perform the following steps in MS Access: Create a query with all fields from the student table, where the student's last name is your name. Create a query that includes students’ first names, last names, and phone numbers. Create a query that includes instructors' first names, last names, and courses they teach. Include the following screenshots in a Microsoft Word document to show the completion of the steps above: Screenshot depicting the tables created. Screenshots depicting the records added into each table. Screenshots depicting the query results from each of the queries created.

Paper For Above instruction

Using An Erd To Create Tables In Ms Accessrefer To Theerd That You Cr

The process of designing and creating a relational database in MS Access begins with developing an Entity-Relationship Diagram (ERD). The ERD serves as a blueprint for establishing the database structure, including the tables, fields, and relationships among them. In this context, the first step involves referencing the ERD created in Week 8, which encapsulates the entities such as students, instructors, and courses pertinent to the database.

Following the ERD, the next step is to translate this design into actual tables within MS Access. This involves creating tables that correspond to each entity in the ERD, defining appropriate fields with correct data types, and establishing relationships based on foreign keys. For instance, a student table may include fields like StudentID, FirstName, LastName, and PhoneNumber, while an instructor table may include InstructorID, FirstName, LastName, and CourseID. Relationships such as one-to-many between courses and students or instructors and courses are essential to enforce referential integrity.

Once the tables are created, populating them with data is essential for testing and validation purposes. At least five records should be entered into each table, ensuring they contain varied and realistic data. For this exercise, the student’s last name was designated as the user's own last name, requiring the inclusion of that in the student table records. Accurate data entry facilitates meaningful query results and demonstrates the database’s functionality.

After establishing the database structure and data, creating queries is the next step. Queries allow for retrieving specific information from tables based on certain criteria. The first query filters the student table to find records where the last name matches the user’s last name. The second query extracts the first names, last names, and phone numbers of all students, providing a concise view. The third query retrieves information about instructors, including their first names, last names, and the courses they teach.

To document the process, screenshots are necessary. These should include images of the tables created in MS Access, the records added into each table, and the query results from each of the three queries. Including these visuals in a Word document provides evidence of the successful completion of the tasks and demonstrates the functionality of the database.

In summary, this project emphasizes the importance of database design, data entry, and querying within MS Access. By following the steps outlined above—referencing an ERD, creating tables and relationships, populating data, creating specific queries, and capturing screenshots—the student should produce a functional relational database that reflects the initial ERD design.

References

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