Ex19 Ac Ch10 Grader Cap Homework Instructions

Ex19 Ac Ch10 Grader Cap Hw Instructions

Modify the Access database for Specialty Foods, Ltd., by creating macros, adding a menu, modifying report record sources, and setting up event-driven macros. Save the provided database, add a macro to automatically populate a new date field based on another date field when records are added, and test it by editing records. Create a main menu form with buttons to open other forms and reports, and a button to close the database with an embedded confirmation message. Change the record source of an employee report to filter employees based on city, and test all functions to ensure proper operation. Finally, prepare the database for submission.

Paper For Above instruction

The task of enhancing an existing Microsoft Access database for Specialty Foods, Ltd., encompasses several critical steps aimed at improving data reliability, user navigation, and reporting accuracy. This comprehensive process involves creating event-driven macros, customizing user interface elements, modifying report data sources, and ensuring the database operates efficiently and intuitively for end-users, which aligns with best practices in relational database management and application development.

Initially, the database modification begins with implementing a macro to automate the calculation of the EstimatedShipDate for each order. Opening the Orders table in Datasheet view allows direct observation of current order data, followed by switching to Design view to add a new Date/Time field named ExpectedShipDate, positioned immediately after the existing OrderDate field. This new field serves as a dynamic value that will be populated through an event macro each time an Order record is added or altered.

The macro, attached to the "Before Change" event of the Orders table, employs the SetField action to assign ExpectedShipDate a date exactly five days after the OrderDate. This automation reduces manual input errors and standardizes shipment scheduling. After saving and associating the macro with the table, testing involves editing the OrderDate in specific records and confirming that ExpectedShipDate updates accordingly, verifying macro functionality and data integrity.

Next, the user interface is enhanced by modifying the Main Menu form. In Design view, three buttons are added beneath the "Forms" label. These buttons—Enter Customers, Enter Orders, and Enter Suppliers—are precisely positioned using the rulers to facilitate consistent and accessible navigation. Each button is configured to open the corresponding form in "Show All Records" view, streamlining data entry and review processes. Similar buttons are added beneath the "Reports" label for previewing the Employees, Orders, and Products reports, optimizing report access.

Further refinement involves adding a "Close Database" button, strategically placed at the top right corner of the form, with an embedded macro that first displays an informational message box prompting users to review updates before exiting. The macro then proceeds to close Access, ensuring users are aware of any unsaved changes and preventing accidental closures. Testing this feature confirms that the message appears, and the application exits upon confirmation.

Additionally, reporting functionality is tailored by modifying the underlying SQL query of the Employees report. In Design view, the property sheet's Record Source is replaced with an SQL statement that filters employees based on the condition that their city is London. This dynamic data filtering ensures report relevance and accuracy for specific reporting needs. Viewing the report in Print Preview verifies its correctness before closing all objects and exiting the database.

Throughout the process, careful testing of each feature ensures seamless integration and robust performance. These enhancements serve to automate routine tasks, improve user interface navigation, and generate precise reports, ultimately promoting data accuracy and operational efficiency within the database environment. This iterative approach exemplifies essential skills in database customization, macro programming, form design, query modification, and user experience optimization in Microsoft Access.

References

  • Microsoft. (2021). Access 2019 Bible. Microsoft Press.
  • Gaskins, D. (2019). Mastering Microsoft Access 2019. Packt Publishing.
  • Kane, G. (2018). Microsoft Access 2019 Programming by Example. Pearson Education.
  • Jelen, B., & Hart, S. (2020). Microsoft Access 2019 Inside Out. Microsoft Press.
  • Robinson, C., & Hyde, R. (2018). Access 2019 VBA Programming. Packt Publishing.
  • Heard, R. (2017). Access 2019 Data Analysis & VBA Programming. Wiley.
  • Viescas, J., & Ralston, R. (2020). SQL Queries for Mere Mortals: A Hands-On Guide to Data Manipulation in SQL. Addison-Wesley.
  • Chapple, M. (2019). Building Data-Driven Applications with Microsoft Access. CRC Press.
  • Higgins, J. (2020). Practical Microsoft Access 2019. Packt Publishing.
  • Ogilvie, M. (2021). Expert Microsoft Access 2019 Programming. Apress.

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