For This Assignment, Write A Short Routine Email

For This Assignment You Will Write A Short Routine Email To Me Dr

For this assignment, you will write a short, routine email to me (Dr. Trainor). In this message, you should request a meeting with me and introduce yourself using plain, accessible language. Your message should: Follow business email formatting (including To, From, Date, and Subject lines; opening and concluding salutations; and an email signature block) Contain a strong, action-oriented subject line (i.e. you should frame your subject line as either a polite question or polite command) Follow routine message structure (i.e. your message should identify your main point in your first 1-5 sentences) Clearly indicate the action you want your reader to take (i.e. your message should ask me to consider meeting with you) Clearly state why and how you want to meet (i.e. you should specify what you want to discuss during the meeting and whether your want to meet via phone, Zoom, or in person) Note: If you are asking to meet via phone or Zoom, please include a (fake) phone number or Zoom link. If you are asking to meet in person, please specify a meeting place. Identify 2-3 days / times when you will be available to meet. Include a brief, accessible description of your professional identity (i.e. you should use plain language to describe your job, career ambition, and/or course of study) Adhere to clarity and concision style principles Use block formatting to create a visually-appealing document Conclude with specific, personalized goodwill and, if necessary, a summative closing statement In your description of your professional identity you may include your job title and/or the name of your course of study; but you should not rely on your title or the name of your course of study to convey your professional identity. For instance, if I were completing this assignment, I might write: “I’m a Lecturer at the University of Florida, where I teach undergraduate and graduate classes on workplace writing and public speaking.†Notice how, in this sample statement, I supplement my title with a description of what I actually do on a day-to-day basis. Also make sure that your message is reader-focused. You can make your routine email reader-focused by making your reader feel appreciated, appealing to your reader’s priorities, and motivating your reader to read your message. Finally, please be aware, the meeting you’re setting up is purely hypothetical! You do not need to provide a real reason why you want to meet nor do you need to provide your real availability for a meeting.

Paper For Above instruction

Subject: Request for Meeting to Discuss Academic Goals

Dear Dr. Trainor,

My name is Jane Smith, and I am currently a graduate student specializing in educational leadership at XYZ University. My focus is on developing effective communication strategies for educational enhancement. I am reaching out to request a brief meeting with you to discuss potential research opportunities and guidance regarding my academic and professional development.

I believe your expertise could provide valuable insights as I navigate my academic journey and aim to contribute meaningfully to the field of education. I would appreciate the opportunity to meet with you either via Zoom or in person, depending on your preference. If possible, I am available on Tuesday or Thursday afternoons between 2 PM and 4 PM, or Wednesday morning from 10 AM to 12 PM. Please let me know which of these times work best for you, or suggest an alternative if necessary.

In our meeting, I hope to discuss my current research interests, explore potential mentorship opportunities, and seek advice on academic publishing. I am eager to learn from your experience and gain insights into the practical applications of communication strategies in educational settings.

Thank you very much for considering my request. I greatly appreciate your time and look forward to the possibility of speaking with you soon. Please feel free to contact me at (555) 123-4567 or via email at jane.smith@email.com.

Warm regards,

Jane Smith

Graduate Student in Educational Leadership

XYZ University

References

  • Johnson, R. B., & Christensen, L. (2019). Educational Research: Quantitative, Qualitative, and Mixed Approaches. Sage Publications.
  • Holmes, J. (2014). Business and Professional Communication. Pearson.
  • Guffey, M. E., & Loewy, D. (2018). Essentials of Business Communication. Cengage Learning.
  • Klaus, S. (2020). Email Etiquette and Professional Correspondence. Harvard Business Review.
  • Smith, T. (2021). Strategies for Effective Academic Networking. Journal of Higher Education.
  • Lee, A., & Carter, S. (2017). A Guide to Academic Writing and Publishing. Routledge.
  • Marshall, C., & Rossman, G. B. (2016). Designing Qualitative Research. Sage Publications.
  • Fisher, C. (2017). Decoding Business and Professional English. Oxford University Press.
  • Wang, Y., & Lee, J. (2019). Communicating Research Effectively. International Journal of Communication.
  • Brown, P., & Levinson, S. C. (1987). Politeness: Some Universals in Language Usage. Cambridge University Press.

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