Go19 Ac Ch01 Grader 1f Homework Instructions
Go19 Ac Ch01 Grader 1f Hw Instructionsdocxgrader Instructionsacces
In this project, you will use a database template and create database objects to track recruiting events for a college. You will enter records into the Events table using a multiple-items form and a single-items form. You will append data from Excel to the Events table. You will create a second table in the database that tracks contact information for recruiters.
Steps to Perform:
- Start Access. Open the downloaded file named Student_Access_1F_Recruitment_Events.accdb, and enable the content. In the Event List multiple-items form that opened automatically, in the new record row, enter the following record (the Start Time and End Time data will reformat automatically):
Title: Health Professions
Start Time: 6/1/23 8a
End Time: 6/1/23 12p
Description: Science Students
Location: Hill Country High School
In the Event List form, click New Event, and in the Event Details single-record form, enter the following record:
Title: New Students
Location: Brazos Convention Center
Start Time: 6/1/23 10a
End Time: 6/1/23 3p
Description: College Fair
Close the Event Details single-record form, and then enter the following two records in the Event List multiple-items form:
Record 3: Title: Information Technology
Start Time: 6/2/23 9a
End Time: 6/2/23 12p
Description: Technical Students
Location: Round Rock Technical Center
Record 4: Title: International Students
Start Time: 6/2/23 2p
End Time: 6/2/23 5p
Description: Open House
Location: Southeast Campus
Close the Event List form. Append the records from the downloaded Excel file a01F_Recruiting_Events.xlsx to the Events table. In the Navigation Pane, organize the objects by Tables and Related Views. Open the Events table (which has 13 records). Apply Best Fit to all fields in the table, save, and close it. In Datasheet view, create a new table with the following fields starting from the second column, all with data type Short Text: Location, Last Name, First Name, Email Address, Business Phone. Change the data type of the ID field to Short Text and rename it to Recruiter ID. Add the following records to this new table (starting from Recruiter ID):
R-01 | Hill Country High School | Rostamo | Robyn | [email protected] | (
R-02 | Brazos Convention Center | Hart | Roberto | [email protected] | (
Start adding from the Recruiter ID field, adding the following additional records:
R-03 | Round Rock Technical Center | Sedlacek | Belinda | [email protected] | (
R-04 | Southeast Campus | Nguyen | Thao | [email protected] | (
Apply Best Fit to all fields, save the table as 1F Recruiters. Close all objects and Exit Access. Submit the database file as instructed.
Paper For Above instruction
The project outlined involves creating and managing a database to track recruiting events at a college, utilizing Microsoft Access 2019. It begins with opening a pre-existing database template, entering initial data into forms, appending data from an external Excel file, and further creating and populating a related contacts table for recruiters. These activities serve to develop skills in database object creation, data entry, data appending, and table formatting, which are fundamental in managing relational data effectively.
The initial phase requires starting Access, opening the provided database, and enabling content to access all functionalities. The first task is entering specific event data through a multiple-items form, which allows efficient bulk data entry, and a single-record form designed for detailed entry of individual events. These forms facilitate different data entry approaches, offering flexibility according to data complexity and volume. Accurately inputting records such as "Health Professions" and "New Students" is crucial for the subsequent data management process.
Next, the process involves importing additional event data from an Excel file, demonstrating the capability to integrate external data sources into the Access environment. Organizing the database objects by Tables and Related Views improves navigation and management within the database interface. Examining the Events table, which houses 13 records, the task is to adjust all fields' widths using the Best Fit option, which enhances readability and user interaction with the data.
The core of the assignment is creating a new table to hold contact information for recruiters. This involves defining the appropriate fields, setting their data types to Short Text for compatibility, and importing or manually entering recruiter records with specific IDs. For example, "R-01" linked to "Hill Country High School" reflects structured relationship setup for data integrity and retrieval. Populating the table with at least four recruiter records, the process emphasizes consistency in data entry and proper table design.
Final steps include applying the Best Fit setting to the new table's fields, saving it under a designated name ("1F Recruiters"), and closing the database objects properly. The completed database encapsulates both event tracking and contact management functions, serving as a fundamental example of relational database construction and data handling in a college recruitment context.
References
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- Cohen, D., & Muntean, A. (2017). Mastering Microsoft Access 2016. Microsoft Press.
- Access.microsoft.com. (n.d.). Create and manage relational databases. Microsoft.
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- Microsoft Support. (2020). Import data from Excel to Access. Microsoft Documentation.
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