Grader Instructions Access 2016 Project Go 16 Ac Ch 08 Grade

Grader Instructionsaccess 2016 Projectgo16 Ac Ch08 Grader 8g As I

In this project, you will manage a database for the local gift shop. To complete the project, you will create macros to automate the process. Steps to perform include starting Access, downloading, saving, and opening the database named go_a08_grader_a3.accdb, and working on the Intro Screen form in Design view to change its Pop Up and Modal properties to Yes. You will then create a macro named autoexec to automate opening the Intro Screen and Inventory Data forms, displaying a busy pointer, and hiding flickering during macro execution. Additionally, you will modify the Inventory Data form by adding a button that opens the Inventory by Vendor report in Print Preview. You will also work on the Employees table by adding a Before Change data macro to automatically assign a Status based on the number of hours worked, updating specific records accordingly, and verifying the updates take effect. Finally, you will save, close, and exit the database, submitting it as instructed.

Paper For Above instruction

The task of managing a database for a local gift shop involves multiple interrelated steps that leverage Access 2016's macro and form design functionalities to streamline operations. This project not only emphasizes understanding database design principles but also demonstrates automating routine tasks through efficient macro creation, thereby enhancing user experience and data integrity.

Initially, the project mandates opening the provided database file, go_a08_grader_a3.accdb, and making specific modifications to the Intro Screen form. The form's properties must be set to Pop Up and Modal, ensuring that it remains on top and behaves as a modal dialog. These properties are crucial for guiding user interactions and controlling the workflow within the database interface. Once the form properties are set, the next step involves creating a macro named autoexec, following best practices for startup automation.

The autoexec macro functions as a startup script to immediately guide the user through the necessary initial tasks. It begins with an OpenForm action to launch the Intro Screen form, coupled with a comment for clarity. To improve user experience during transition delays, a DisplayHourglassPointer action sets the busy cursor, signaling processing activity. The macro also includes an Echo action where Echo On is set to No, preventing flickering, and a Status Bar Text is provided to inform users that "Macro is running." This macro is meticulously ordered, with comments strategically placed below actions for ease of understanding and maintenance.

The workflow proceeds with customization of the Inventory Data form by adding a command button. The button, positioned at the 2-inch mark, is captioned &Inventory List and embedded with a macro to print preview the Inventory by Vendor report. This feature enhances user's ability to generate reports efficiently, directly from the form, streamlining inventory management tasks. Saving and closing the macro and form ensure all modifications are preserved for subsequent use.

Further, the project introduces a data macro, Before Change, within the Employees table. This macro automates the process of setting employee status based on hours worked, exemplifying data integrity and automation. The macro employs an If block to check if the # Hours value is greater than or equal to 32. If true, the employee's Status is set to "Full time"; otherwise, the Else block sets it to "Part time." This logic ensures real-time, consistent updates to employee records based on the latest data inputs.

To verify the macro’s operation, specific record updates are made: changing # Hours to 18 in Record 4 and to 33 in Record 5. These modifications trigger the macro, updating the Status fields accordingly. Users then observe the real-time effects of these changes to validate accuracy. Subsequently, closing the table and saving all modifications finalize the process, maintaining data consistency. The workflow concludes with closing and exiting the database, preparing it for submission.

Overall, this project encapsulates critical skills in database management: form customization, macro development, report automation, and data integrity enforcement. Mastery of these skills enhances operational efficiency and provides a robust foundation for managing complex data scenarios in real-world applications.

References

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• Lassar, W., & Wind, Y. (2020). The Essentials of Business Data Management. Springer.
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• Stinson, H. (2018). Automating Tasks with Access Macros. O'Reilly Media.
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• Microsoft Corporation. (2019). Access 2016 VBA and Macros. Microsoft Official Documentation.
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