Healthways Clinic Monthly Expenses Budget Table

W1a1 Healthwaysbudgettable 1 Healthways Clinic Monthly Expense Budg

W1A1 HealthWaysBudget Table 1. HealthWays Clinic, Monthly Expense Budget Report, June 2018. Item June 2018 May YTD Budget Actual Difference Actual Budget Actual All blue shaded cells require your answers. Physician FTE 1.0 1..0 1.0 1.0 Nurse PractitionerFTE 3.0 3..0 3.0 3.0 Encounters: Established patients New patients Total encounters Expenses: Physician Salaries & Benefits $10,500 $10, $10,509 $63,000 $63,149 NP Salaries & Benefits $20,000 $20, $20,191 $120,000 $122,001 Clerical (2 FTE) Salaries & Benefits $6,667 $6, $6,683 $40,000 $41,978 Total personnel expense $ 37,166.67 $ 38,264.25 $ 1,097.58 $ 37,383.00 $ 223,000.00 $ 227,128.00 Medical supplies $7,500 $8, $7,994 $45,000 $47,883 Office supplies $623 $) $508 $3,498 $3,407 Rent $2,917 $2,) $2,917 $17,502 $17,502 Depreciation $333 $ $346 $1,998 $2,050 Capital Expenses $3,333 $3, $3,480 $19,998 $20,439 Overhead $167 $) $167 $1,002 $1,002 Total non-personnel expense $ 14,873.00 $ 15,627.75 $ 754.75 $ 15,412.00 $ 88,998.00 $ 92,283.00 Total health center expense $ 52,039.67 $ 53,892.00 $ 1,852.33 $ 52,795.00 $ 311,998.00 $ 319,411.00

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This analysis of the HealthWays Clinic's financial and operational data from June 2018 provides valuable insights into its performance and highlights potential areas for strategic improvement. The steady Full-Time Equivalents (FTE) over the months indicate a stable staffing level, suggesting that the clinic maintains a consistent workforce to meet patient demand. Despite a slight fluctuation, FTE numbers have remained constant, which implies the clinic has not yet experienced a need for additional staffing due to increased patient load. However, if patient encounters continue to grow, HealthWays may need to reconsider staffing capacities to prevent overworking personnel and ensure quality care. The comparison of encounters shows a slight decrease from May to June 2018; total encounters dropped from 313 to 309. Notably, established patient encounters increased by 16, indicating improved patient retention or more frequent visits from existing patients, while new patient encounters declined by 7, perhaps pointing to challenges in attracting new patients or market saturation. This shift could impact revenue streams and warrants further investigation into marketing strategies and outreach programs.

From a financial perspective, both personnel and non-personnel expenses increased marginally from May to June 2018, with total expenses rising by approximately $1,852.33. The main contributors to this rise include higher costs in medical supplies, office supplies, and capital expenditures. These increases highlight the importance of strict cost control measures and efficient resource utilization, especially given the close relationship between expenses and patient care quality. The total health center expense for June 2018 was approximately $52,039.67, a slight decrease compared to May, but with the possibility of upward trends if patient numbers increase or operational costs escalate.

An essential insight from this data lays in the sustainability of current cost structures amid changing patient volumes. As revenue typically correlates with encounters and services rendered, an increase in patient contacts could improve revenue but may also require adjustments in staffing, infrastructure, and supplies. The clinic’s ability to adapt depends on proactive strategic planning, including expanding personnel, optimizing supply chain management, and controlling overhead costs. Should patient demand increase further, operational scalability must be prioritized to maintain financial health without compromising patient care.

In future scenarios, if the upward trend in encounters and expenses persists, HealthWays might consider reinvesting in operational efficiencies, such as adopting digital health technologies to streamline administrative tasks, negotiate better supply contracts, or implement utilization review strategies. Additionally, expanding service offerings that generate higher margins or enhance patient retention can contribute to financial stability. Regular financial monitoring and data-driven decision-making will be vital for adapting to growth trajectories and ensuring the clinic's long-term sustainability. This proactive approach allows the organization to maintain a balance between financial health and quality patient outcomes, fostering resilience in an evolving healthcare landscape.

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