Hewage Kn Ruwanpura Jy2009: A Novel Solution For Constructio

Hewage Kn Ruwanpura Jy2009 A Novel Solution For Construction On Sit

Hewage Kn Ruwanpura Jy2009 A novel solution for construction on-site communication – the information booth, Can. J. Civ. Eng, v. 36, pp. 2. Assume that you are an IT project manager responsible for the development of the “Information Booth” described in the article. You decided that the system will be Cloud-based. •Describe the proposed system? •Create the Stakeholder Communication Analysis plan? •Create the Media Choice plan?

Paper For Above instruction

Introduction

The construction industry faces significant communication challenges on-site, often leading to delays, errors, and increased costs. Hewage and Ruwanpura's (2009) innovative information booth presents a novel solution to enhance on-site communication. As an IT project manager tasked with developing this system, opting for a cloud-based platform offers numerous advantages, including scalability, real-time access, and centralized data management. This paper describes the proposed cloud-based system, develops a stakeholder communication analysis plan, and outlines a media choice plan tailored for effective communication among all project stakeholders.

Proposed System Description

The proposed cloud-based information booth system is a centralized digital platform designed to facilitate seamless, real-time communication and data sharing across construction site stakeholders. The system integrates various functionalities, including communication modules, document repositories, real-time updates, and mobile accessibility. It aims to replace traditional paper-based or localized communication methods with a reliable, scalable, and accessible platform.

The core components of the system include:

  • User Interface: A user-friendly portal accessible via desktop and mobile devices, allowing users to post updates, view schedules, access documents, and communicate efficiently.
  • Data Storage and Management: Cloud-based servers store project data, documentation, images, and correspondence securely, ensuring data integrity and easy retrieval.
  • Communication Modules: Features such as instant messaging, alerts, and notifications keep stakeholders informed in real-time, reducing delays.
  • Integration Capabilities: The system integrates with existing project management tools, sensors, and other enterprise systems, providing comprehensive project oversight.
  • Security and Access Control: Role-based access controls and encryption safeguard sensitive project information.

The cloud infrastructure ensures scalability to accommodate project growth, reliability through cloud redundancy, and flexibility to allow remote access, critical for on-site and off-site stakeholders. Moreover, the system's accessibility promotes transparency, collaboration, and quicker decision-making, ultimately contributing to project efficiency.

Stakeholder Communication Analysis Plan

Effective communication requires understanding stakeholder needs, expectations, and preferred channels. The stakeholder communication analysis plan involves identifying key stakeholders, analyzing their communication requirements, and defining appropriate communication strategies.

Stakeholder Identification:

The primary stakeholders include project managers, site engineers, contractors, subcontractors, clients, suppliers, and regulatory agencies.

Communication Requirements Analysis:

- Project Managers: Require high-level updates, progress reports, and issue notifications.

- Site Engineers & Supervisors: Need real-time data, safety alerts, and immediate communication channels.

- Contractors & Subcontractors: Require task assignments, schedules, and change notifications.

- Clients: Access to progress updates, approval requests, and delivery confirmations.

- Suppliers: Notifications about material requirements and delivery schedules.

- Regulatory Agencies: Access to compliance reports and safety documentation.

Communication Objectives:

- Ensure timely, accurate, and transparent information sharing.

- Facilitate quick decision-making and issue resolution.

- Minimize misunderstandings and documentation errors.

Strategies:

- Leverage the cloud-based platform for real-time updates.

- Establish regular communication routines via scheduled reports and meetings.

- Use automated alerts for critical events (safety hazards, schedule delays).

- Customize communication modes based on stakeholder preferences (email, SMS, app notifications).

Evaluation and Feedback:

Regular feedback sessions and analytics from system usage will help refine communication strategies, ensuring they remain aligned with stakeholder needs.

Media Choice Plan

The media choice plan delineates the selection of communication channels tailored to stakeholder needs and the nature of information being conveyed.

Channel Selection Criteria:

- Urgency and importance of information.

- Stakeholder accessibility and technological literacy.

- Security and confidentiality requirements.

- Cost-effectiveness and scalability.

Proposed Media Channels:

1. Cloud-Based Portal: The primary platform for documentation, project updates, and task management; accessible via web and mobile apps.

2. Email Notifications: Used for formal reports, summaries, and less time-sensitive communication.

3. SMS Alerts: For urgent messages, safety alerts, and immediate notifications, especially for site staff.

4. Instant Messaging Tools: Integrated chat features within the system for quick, informal communication among team members.

5. Video Conferencing: For meetings, project briefings, and collaborative planning sessions, especially for off-site stakeholders.

Implementation Considerations:

- Prioritize real-time communication channels for critical updates.

- Ensure all media are compatible with stakeholders’ devices and technological capabilities.

- Maintain security standards across all channels, particularly for sensitive information.

- Provide training to stakeholders for effective use of media channels.

Conclusion

Adopting a cloud-based information booth for construction site communication offers a robust, flexible solution to streamline project information flow. The stakeholder communication analysis plan facilitates targeted, efficient communication strategies aligned with stakeholder needs. The media choice plan ensures the deployment of appropriate, secure, and effective communication channels, ultimately enhancing project coordination, safety, and success.

References

  • Hewage, K. N., & Ruwanpura, J. Y. (2009). A novel solution for construction on-site communication – the information booth. Canadian Journal of Civil Engineering, 36(2), 122-132.
  • Al-Jassani, M., & Hashim, M. (2018). Cloud computing in construction: benefits and challenges. International Journal of Construction Management, 18(4), 301-312.
  • Dang, Q., & Lee, S. (2020). Effective stakeholder communication in construction projects using digital platforms. Journal of Construction Engineering and Management, 146(7), 04020078.
  • Fang, Y., & Moles, H. (2017). Communication media selection in construction project management. Journal of Construction Engineering and Management, 143(11), 04017053.
  • Kim, S., & Park, H. (2019). Cloud system security in construction project management. Automation in Construction, 105, 102852.
  • Li, H., & Ng, S. (2016). Stakeholder management for construction projects: A review. International Journal of Project Management, 34(1), 45-55.
  • Oke, A., & Akinrinlola, B. (2015). Communication strategies for construction project success. Construction Innovation, 15(4), 379-396.
  • Rahman, M., & Ramli, R. (2019). Implementing cloud-based project management systems in construction. Journal of Civil Engineering and Management, 25(2), 154-165.
  • Serpell, A., & McDonald, R. (2021). Digital communication tools and their impact on construction project outcomes. Journal of Digital Construction, 7(2), 110-123.
  • Xu, Y., & Huang, G. (2020). Secure transmission of construction project data over cloud networks. IEEE Transactions on Industrial Informatics, 16(4), 2454-2463.

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