I Need Access Database Drivers And Insurance Project

I Need Access Database Urgentlydrivers And Insuranceproject Descriptio

I need access database urgently Drivers and Insurance Project Description: In this project, you will add fields to a table and set data validation rules. You will also import a text file into a database, design advanced queries, and create a navigation form. Additionally, you will use SQL to modify a record source and create an embedded macro to automate opening a report. Instructions: For the purpose of grading the project you are required to perform the following tasks: Step Instructions Points Possible 1 Start Access. Open the file named exploring_a_capstone_grader.accdb . Save the database as exploring_a_capstone_grader_LastFirst . Create a table in the database by importing the downloaded delimited text file named Insurance_Text.txt . Use the first row of the file as field names, use InsuranceID as the primary key, and then name the table InsuranceCos_Text . Accept all other default options. Do not save the import steps. Create a new field in the Agency Info table after InsPhone named Web site with the Hyperlink data type. Save the table. In Datasheet view, add the Web site to the William Smith record (1). Create a new field in the Agency Info table after Web site named AgentPhoto with the Attachment data type. Save the table. In Datasheet view for Record 1 ( William Smith ), add the downloaded picture file named a00c2WmSmith.jpg to the AgentPhoto field. Set the validation rule of the InsuranceCo field to accept the values AS , NAT , or SF only. Set the validation text to read Please enter AS, NAT, or SF. (include the period). Make InsuranceCo a lookup field in the Agency Info table. Set the lookup to get values from the InsuranceID field in the InsuranceCos_Text table. Accept all other defaults and save the table. In Datasheet view, click in any InsuranceCo cell and click the arrow to view the options. Close the table. Create a new query using Design view. From the Insurance table, add the DriverID, AutoType, TagID, and TagExpiration fields (in that order). Save the query as Missing Tag Dates . Set the criteria in the TagExpiration field to find null values. Run the query (two records will display). Save and close the query. Create a new query using Design view. From the Drivers table, add the Class field. Change the query type to Update and set the criteria to update drivers whose class is Minor to Junior . Run the query (eight records will update). Save the query as Driver Class_Update and close the query. View the updates in the Drivers table and close the table. Create a new query using Design view. From the Drivers table, add the Class field. Save the query as Driver Class_Delete . Change the query type to Delete and set the criteria to delete drivers whose class is Special . Run the query (one record will delete). Save and close the query. View the changes in the Drivers table and close the table. Create a new query using Design view. From the Insurance table, add the DriverID, AutoType, AutoYear, and TagID fields (in that order). Save the query as Auto Year_Parameter . Set the criteria in the Auto Year field to display the prompt as Enter the auto year: and run the query. In the prompt, enter 2007 and click OK to view the results (two records). Save and close the query. Use the Performance Analyzer to analyze the Drivers table. Note the idea to change the data type of the Weight field from Short Text to Long Integer. In the Drivers table, set the data type of the Weight field to Number (Long Integer) and save and close the table. Create a Navigation form based on the Vertical Tabs, Left template. Drag and drop the Drivers form onto the first tab of the form. Drop the Insurance form onto the second tab. Drag and drop the Drivers report onto the third tab of the Navigation form. View the form in Form view, click each of the tabs, and then save the form as Navigator . Close the form. Open the Drivers report in Design view. Modify the record source of the report using a SQL statement to select all Drivers records with a Class of Adult. Print Preview the report (eight records will display). Save and close the report. Open the Drivers form in Design view, click to add a command button at the intersection of the six-inch mark on the horizontal ruler and the three-inch mark on the vertical ruler. Set the command button to open the report named Drivers. Use the default picture as the button. Set the name and the caption of the button to Open Drivers Report . Save the form. View the form in Form view and click the command button. Close all database objects, close the database, and then exit Access. Submit the database as directed.

Paper For Above instruction

The goal of this project is to develop a comprehensive Microsoft Access database for managing drivers, insurance information, and related entities within an organization. This undertaking involves several stages, including importing data, creating and modifying tables, designing queries for data manipulation and extraction, form creation for user interaction, and report customization for data presentation. Each step requires specific technical execution to ensure the database functions efficiently and effectively as a tool for data management and analysis.

Introduction

Microsoft Access provides a versatile platform for creating custom databases tailored to organizational needs. This project leverages various features such as table creation, data validation, importing external data, query design, form development, and report customization to construct a robust system capable of handling complex data operations. The key objectives include importing external text data into a structured table, establishing data validation rules to maintain data integrity, creating advanced queries for data filtering and modification, and designing user-friendly forms and reports for easy data access.

Data Import and Table Design

The initial step involves opening an existing Access database and saving it with a unique name to prevent overwriting. The project requires importing a delimited text file named "Insurance_Text.txt" into a new table, "InsuranceCos_Text," where the first row provides field names, and "InsuranceID" is designated as the primary key. This imported table allows linkage to other related data within the database. Subsequently, the "Agency Info" table undergoes structural modifications, including adding a "Web site" field with a Hyperlink data type and an "AgentPhoto" field with an Attachment data type. These enhancements support richer data entries like website URLs and agent photographs, which are essential for comprehensive record-keeping.

Data Entry and Validation Rules

Once the table structure is in place, specific records, such as William Smith, are updated with relevant data, including inserting a URL and attaching an agent photograph. Data validation rules are established for the "InsuranceCo" field to restrict inputs to a specific set of values: "AS," "NAT," or "SF." An input validation message prompts the user to adhere to these options. Moreover, "InsuranceCo" is configured as a lookup field referencing the imported insurance company data, ensuring consistency and data integrity during data entry. These validation rules and lookup configurations are vital for maintaining accurate and standardized data.

Query Design and Data Manipulation

The project involves creating multiple queries to support data analysis and maintenance. A selection query "Missing Tag Dates" identifies records with null expiration dates, facilitating timely data updates. Update queries modify driver records, such as upgrading drivers from "Minor" to "Junior," demonstrating the use of criteria and targeted data modification. Deletion queries remove records based on specific conditions, like deleting drivers with the class "Special," ensuring the database remains current and relevant. Additionally, parameterized queries prompt users for input values, enhancing dynamic data retrieval, such as filtering insurance records by auto year. These queries exemplify efficient data management practices within Access.

Performance Optimization and Form Design

Performance analysis tools like the Performance Analyzer guide optimization strategies, such as changing data types to improve storage and retrieval efficiency. For instance, converting the "Weight" field from Short Text to Long Integer enhances data accuracy and performance. The design of a Navigation form with vertical tabs organizes data views into accessible sections, containing embedded forms and reports. Drag-and-drop operations streamline user navigation, providing an intuitive interface. The report "Drivers" is customized with an SQL record source to filter specific driver classes, and combined with form controls like command buttons, facilitates streamlined reporting operations. These enhancements improve user experience and system responsiveness.

Conclusion

This project demonstrates the comprehensive capabilities of Microsoft Access in managing complex relational data. From data importation, validation, query design, to user interface development—each component contributes to a functional, user-friendly database system. Proper implementation of data validation, relational lookups, and performance enhancements ensure data integrity and system efficiency. Ultimately, such a database supports organizational decision-making, operational efficiency, and data accuracy, illustrating the practical utility of Access as a powerful database management tool.

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