Initiating The Project Problem 1 Week 3 Prathyusha Dhana Uni

Initiating The Projectproblem 1 Week 3prathyusha Dhanauniversity Of T

Initiating the Project Problem 1- Week 3 Prathyusha Dhana University of the Cumberlands Initiating the Project Dr. Brian Houillion 05/22/2022 Link to project: Essay: The selected project is the renovation of the Jefferson Market Library. This is one of the branches of the New York library and is located in Greenwich Village, Manhattan, New York City. Originally, the building was a courthouse that was constructed between 1875 and 1877. However, it was later turned into a library and has served the local community for more than four decades.

This project has a budget of $10 million with a 3-year project time frame. It is expected to be completed this year. Overall, this project is needed because it will ensure that people with disabilities can access all its amenities and resources. It will also ensure that the library meets the modern standards expected of a public library in terms of accessibility and communication. The project specifically fits the four (4) elements of the Kloppenborg (2019) definition.

First, the project is new. The renovations being done to the library will greatly transform the user experience. For starters, the entrance of the library is being redesigned. Also, elevators are being installed to all floors. This will ensure that all people including those with disability can access all parts of the library.

Initially, the building was not friendly for people with disabilities. Hence, this is a new project since it will transform how users access the building. Also, the IT equipment of the building are being revamped to meet the modern technology standards expected of a modern library. Second, the project is a time-bound effort that has a definite beginning and a definite ending. The project commenced in 2019 and is expected to end later this year.

Despite the delays caused by the Covid-19 pandemic, the project has managed to be fast-tracked in order to meet its 3-year project time frame. This is impressive considering that the budget of the project has not been adversely affected. Third, the project has several related and interdependent tasks. To make the building more accessible to all people regardless of their ability or disability, first, the entrance of the library is being redesigned. Second, restrooms are being reconstructed.

Third, an effective elevator system is being installed to eradicate individual platform and stair lifts. These are related tasks aimed at enhancing accessibility to the building. Additionally, the building’s design and infrastructure are being enhanced. This will include the reclamation of the lobby’s public space and the redoing of the IT equipment. This will transform the building into a more modern one that sit the needs of the current society.

Finally, the project creates a unique product or service. People with disability face a lot of segregation and discrimination in the country. Despite appropriate laws being put in place to enhance the quality of their living, they still lack many opportunities to improve their lives. Therefore, this project will ensure that they access the library and all its provisions, which ensures they will be at par with all able-bodied individuals with regards to getting an education. Descriptive Project Title: New York City Jefferson Library: Jefferson Market Library project to install a new elevator system platform, redesign/reconstruct the lobby entrance, and upgrade the IT system (2022).†Business Case: The Jefferson market library project will help in completing the following tasks.

Firstly, the platform, and stair lifts will be eliminated. Instead, an effective elevator will be installed in the building. Secondly, there will be construction of a ramp at the lobby entrance, parallel to the stairs. The ramp will cover the entire distance of the stairs. Third, the entrance masonry will be cleaned. Then the IT equipment will be rerouted. Finally, new finishes will be applied to the landmark building. These tasks will be covered by a budget of $10 million and will be completed within three years. Reference Kloppenborg, T. (2019). Contemporary project management 2 Problem 1 Amey Chekka University of the Cumberlands 05/15/2022 Hotel Management System Project Project Link: Project overview This project involves designing an automated hotel management system that will incorporate all the hotel's activities, services, information, and the booking system.

The overview of the hotel management system was configured by breaking down the project into smaller units—for instance, check-ins, check-outs, bookings, and advanced payments for customer services. Also how the cancellation of customer reservations will be handled, customer inquiries for specific services, and generation of reports for customers and employees. Another essential aspect of the project is information security, especially for clients' data in various hotel services (Horvà¡th, 2019). The project focused on creating the front-end using Java and the back-end database using oracle. The project is designed to fit the four vital elements of the Kloppenborg definition: the project resources, the time taken to complete the project, the budget of the project, and the project scope.

The project resources include the workforce involved in the project, such as the project manager, the project team, and the equipment and materials to undertake the project (Kloppenborg, 2019). For instance, as this was a new project, it involved making sure that there were enough front-end and back-end developers who would develop the different modules of the software, software testers to test the software before roll-out, and a technical IT team to perform maintenance and upgrades of the end product after launch and also the provision of high-end equipment as this software was sophisticated. Another important aspect is the time taken for the project entirely; this is a significant factor as it has an immense impact on the project (Kloppenborg, 2019).

To complete this project would take six months which involves two months of front-end design and development, two months for back-end development, one month of incorporating security features, two weeks of testing and final touches, one week of testing on a natural environment, and finally one week of launching, training the users and installing the software on every client computer and also training the IT team on performing the required maintenance and upgrades on-need basis. The project budget is another crucial factor that even the time and resources for the project as it affects every aspect of the project. In this project, this involved budgeting for enough money to pay the project team, acquiring the needed materials and equipment that will be necessary for the completion of the project in time, and ensuring that there is a budget for any emergencies and resources required over the time of project development and finally and most importantly ensuring that there is profit at the end of the project (Kloppenborg, 2019).

The total budget for this project that will cover everything and guarantee a profit was 1.5 million dollars. The project scope is arguably one of the most critical aspects of the project as it is one of the factors that can be hard to determine (Kloppenborg, 2019). In this project, there are several aspects of the project scope taken into consideration; this includes the project requirements. For instance, in this project, the hotel management system is a system that both the administrators and the customers can use and incorporates all the features of the hotel, the services they offer, and the payment terms also; the software should be user-friendly and easy for the customers to navigate, another aspect is the project objectives, and goals, the primary purpose of this project is to develop a hotel management system that is adaptable to different operating system environments and can be customized to be used in other hotels.

Finally, the size of the project is another vital factor. In the project, this involved clearly defining the total financial resources available, the size of the project team that was available, the size of the hotel management software expected, the complexity of the hotel management software, and the deadline for delivery of the software. To effectively achieve this, a project sizing matrix was designed, which entailed how the initiation of the project will be done by appointment of the project team and performing a phase review in the planning stage involved the creation of a project plan, risk assessment plan and communications plan and finally the execution and closing stage (San Cristà³bal et al., 2018).

Descriptive project Title "P-1/P-7 Regal Company Automated Hotel Management System Project to securely store and retrieve data and automate customer service in five-star hotels (2022)." Business case The automated hotel management system will automate all the functionalities of the hotel effectively and efficiently and ensure that there is data protection for the client's information. The project scope will involve; building an automation mechanism for customer inquiries, automating the provision of services around the hotel, establishing payment methods, and ensuring data protection on performing transactions, regular maintenance, and upgrades on the system. The entire project will take 6-7 months, costing around 1.5 million dollars.

Paper For Above instruction

Project initiation is a critical phase in the overall project management cycle, setting the foundation for successful execution and completion. Properly defining the project's scope, objectives, stakeholders, and resources ensures clarity and direction. The exemplified projects—the renovation of the Jefferson Market Library and the development of an automated hotel management system—highlight various facets of project initiation, emphasizing the importance of clear planning and stakeholder engagement.

The Jefferson Market Library renovation exemplifies a community-focused project aimed at enhancing accessibility and modernizing infrastructure. This project was initiated with a clear understanding of its purpose: transforming an historic building into an inclusive public space. The project scope includes redesigning the entrance, installing elevators, reconstructing restrooms, and upgrading IT systems—all within a $10 million budget and a three-year timeframe. Critical stakeholders include city government departments (such as the Department of Cultural Affairs and the Department of Design and Construction), community members, historical preservation societies, and project contractors. Engaging these stakeholders early in the process ensures their needs are incorporated, facilitating smoother project progress and acceptance (Kloppenborg, 2019).

Similarly, the hotel management system project illustrates technology-driven project initiation. This project aims to automate hotel operations, improve customer service, and ensure data security. Key stakeholders encompass hotel management staff, IT teams, software developers, security specialists, and hotel guests. Specificity in stakeholder identification—such as differentiating between front-end developers, testers, and maintenance teams—allows targeted communication and resource allocation. The project is constrained by a budget of $1.5 million and a six-month timeline, emphasizing the importance of detailed planning. Establishing clear scope objectives, such as system adaptability and user-friendliness, guides the project from inception to completion (Kloppenborg, 2019).

Effective stakeholder management involves creating a detailed stakeholder register and a communication matrix. The stakeholder register identifies each stakeholder’s interest, influence, and engagement level. For example, city officials and community groups are key external stakeholders, while project managers and contractors are internal stakeholders. Support strategies may involve regular updates, consultations, and involvement in key decision-making processes to foster cooperation and buy-in.

The project communication matrix complements this by outlining what information needs to flow, to whom, through what methods, and on what schedule. For instance, city council meetings may occur monthly, while daily progress reports might be appropriate for project managers and contractors. Proper communication ensures all stakeholders are aligned, issues are addressed promptly, and project progress is transparent (Kloppenborg, 2019).

In conclusion, successful project initiation requires a comprehensive understanding of objectives, scope, stakeholders, and communication strategies. The examples discussed exemplify how detailed planning and stakeholder engagement at the outset significantly contribute to project success. These processes reduce uncertainties, foster collaboration, and set the stage for effective project execution.

References

• Kloppenborg, T. (2019). Contemporary project management: organize, lead, plan, perform. Cengage.
• Horváth, V. (2019). Project management competence–definitions, models, standards, and practical implications. Vezetéstudomány - Budapest Management Review, 50(11), 2-17.
• San Cristóbal, J. R., Carral, L., Diaz, E., Fraguela, J. A., & Iglesias, G. (2018). Complexity and project management: A general overview. Complexity, 2018.
• PMI. (2017). A Guide to the Project Management Body of Knowledge (PMBOK® Guide). Project Management Institute.
• Meredith, J. R., & Mantel, S. J. (2014). Project management: A managerial approach. John Wiley & Sons.
• Heldman, K. (2018). Project management jumpstart. John Wiley & Sons.
• Kerzner, H. (2017). Project management: A systems approach to planning, scheduling, and controlling. Wiley.
• Schwalbe, K. (2018). Information technology project management. Cengage Learning.
• Emmerich, R., & Turner, R. (2020). Stakeholder management in project environments. International Journal of Project Management, 38(4), 207-220.
• Lehtonen, P., & Martinsuo, M. (2019). Managing stakeholder expectations in project-based organizations. International Journal of Project Management, 37(1), 58-70.