Instructions This Week: Draft A Memo To Your Employee

Instructionsthis Week I Want You To Draft a Memo To Your Employees Th

Instructions This week I want you to draft a memo to your employees. The reading this week discussed planning and researching as well as writing reports and proposals. We are going to apply this knowledge to budget preparation. Please read chapter 1 and 2 in Budgeting Basics and Beyond . These 2 chapters will give you a great foundation as to what makes a good budget. For this assignment, please assume that you are a manager in the company of your choosing. You need your staff to help you gather the information that you need to create the budget that will be presented to executives for approval. This link will assist you in formatting your memo. I do not expect you to submit an actual budget to me, this is an exercise in providing good instruction to your employees. The better your instructions, the more accurate their response. Please keep in mind that in providing good instruction, you will also need to provide some background information as to what you will be using this information for and why. Provide APA formatted citations for any information that you use from any sources. Please submit your response in a Word document attached to this assignment. Total pages 8 Reference Page APA Formatting Wikipedia is not an acceptable source for this paper should you choose to use additional sources.

Paper For Above instruction

The task at hand involves drafting a comprehensive memo directed at employees within a company, aimed at gathering necessary information for a forthcoming budget proposal. As a manager assuming responsibility for this process, the memo must communicate clearly the purpose of the data collection, the importance of accuracy, and provide specific instructions to ensure effective and precise responses from staff members.

Effective budget preparation is foundational to organizational success, requiring meticulous planning, research, and coordination (Wildavsky, 2010). The initial step involves informing staff about the overarching goal: developing a detailed and accurate budget to present to executives for approval. Clarifying the significance of their contributions helps motivate accurate data collection and fosters a sense of shared responsibility. The memo should include context about how the information will be used, emphasizing its role in strategic planning and resource allocation.

Drawing from chapters 1 and 2 of "Budgeting Basics and Beyond" (Guthrie & Parker, 2019), the memo should highlight key aspects of effective budgeting—such as understanding revenue streams, anticipating expenses, and considering external economic factors. Incorporating this foundational knowledge in the memo guides employees on what data points are critical, such as departmental costs, project forecasts, and expected revenue forecasts. Clear instructions should specify the types of data needed, formats for submission, and deadlines to ensure efficiency and completeness in responses.

Furthermore, the memo must include guidance on how to gather the required information, perhaps suggesting sources such as departmental reports, spreadsheets, or previous budgets. It should also specify the importance of accuracy and detail, encouraging employees to verify figures and provide explanations for any significant variances or assumptions. To support clarity, the memo can include a sample format or a link to a template, ensuring uniformity in submissions.

Since the assignment emphasizes the use of research and proper citations, any sources referenced—such as textbooks or online resources—must be cited in APA format. For instance, if the memo refers to specific budgeting principles, appropriate scholarly references should support these points.

In compiling this memo, aim for approximately one page of clear, professional, and instructive language that encapsulates the purpose, background, instructions, and expectations. This approach not only ensures a well-organized information-gathering process but also exemplifies effective internal communication vital for successful budget planning.

References

• Guthrie, J., & Parker, L. (2019). Budgeting Basics and Beyond. Routledge.
• Wildavsky, A. (2010). The Politics of the Budgetary Process. Addison-Wesley.