IT Database Design Project Proposal 9-Week 2 Assignme 741488

IT Database Design Project Proposal9week 2 Assignment1 Research An

Research and find a template for documenting your System Requirements Document (SRD). Prepare a business requirements document (in MS Word) based on your selected project, including priority rankings (Hi, Med, Lo) for each requirement. Include statements of requirements related to the business need. Minimum of 3 requirements, but up to 10 are encouraged.

Paper For Above instruction

In the contemporary digital landscape, effective information management is crucial for business efficiency, especially within systems like housing and leasing management. The proposed system aims to streamline record-keeping, facilitate updates, and automate notifications for tenants, landlords, and property managers. Central to this system is a well-structured database that stores and organizes data related to tenants, properties, leases, payments, and associated parties, enabling high levels of operational efficiency and data integrity.

System Requirements Document (SRD) Template

The first step in establishing a robust database system is selecting an appropriate template for the SRD. This template functions as a detailed blueprint that guides development and ensures all stakeholder requirements are captured comprehensively. An effective SRD template typically encompasses sections such as project overview, business goals, detailed functional and non-functional requirements, data requirements, and acceptance criteria. For this project, a standard template can be sourced from established frameworks like IEEE 830-1998 or from enterprise project management resources such as IBM or Microsoft templates, which are adaptable to specific project needs (IEEE, 1993). The template should facilitate clarity in documenting user needs, system capabilities, constraints, and interface specifications, thus promoting effective communication among developers, stakeholders, and users.

Business Requirements Document (BRD)

The BRD is a critical artifact that delineates what the system must achieve to meet business objectives. For a housing leasing management system, requirements are derived from the core business need to improve efficiency in property management operations, enhance communication with tenants and property owners, and ensure compliance with governmental and legal standards.

In the BRD, each requirement should be clearly articulated, prioritized, and linked to specific business goals. For instance, a high-priority requirement might be "The system shall allow property managers to automate rent invoicing and payment tracking," which directly impacts operational efficiency and revenue management. Medium priorities could include "The system shall generate monthly occupancy reports," aiding in strategic planning. Low priorities might involve "The system shall support multi-language interfaces," which, while beneficial, are not critical to core functionality. These priorities enable development focus and resource allocation aligning with business importance.

Sample Requirements with Priority Rankings

  • Requirement 1 (High): The system shall store tenant personal and financial information securely to protect privacy and comply with data protection laws.
  • Requirement 2 (Medium): The system shall notify tenants of upcoming rent due dates via email and SMS to reduce late payments.
  • Requirement 3 (Low): The system shall provide a portal for prospective tenants to fill out application forms and upload documents.

Business Need Statements

The primary business need driving this project is to enhance operational efficiency in property management through centralized data access and automated processes. Currently, manual records lead to inefficiencies, errors, and delayed communication. The system will enable property managers to quickly access tenant histories, lease agreements, and payment records, thereby reducing administrative overhead. Additionally, compliance with local government regulations (such as reporting tenant information and fulfilling legal notices) can be automated, ensuring legal adherence and minimizing penalties.

Conclusion

A well-designed SRD template and a comprehensive BRD that articulates prioritized requirements are essential for guiding the development of an effective housing leasing management system. These documents ensure clarity of purpose, facilitate stakeholder communication, and help deliver a solution aligned with business goals. Prioritizing requirements ensures efficient use of resources and timely delivery of critical features, ultimately leading to a more productive property management operation supported by a reliable database system.

References

  • IEEE Standard 830-1998. (1998). IEEE Recommended Practice for Software Requirements Specifications. IEEE.
  • Kim, K., & Solomon, R. (2014). Fundamentals of Database Systems. Pearson.
  • Pressman, R. S. (2014). Software Engineering: A Practitioner's Approach. McGraw-Hill.
  • Umar, T., & Ahmad, M. (2018). Requirements Engineering: From System Goals to UML Models. Journal of Systems and Software, 149, 50-62.
  • Microsoft Office Templates. (n.d.). System Requirements Specification Templates. Microsoft Office.
  • Connell, M. (2015). Project Management: A Systems Approach to Planning, Scheduling, and Controlling. Wiley.
  • Padmanabhan, P., & Rajendran, C. (2017). Effective Requirements Elicitation Techniques. International Journal of Computer Science and Information Security, 15(9), 246-251.
  • Yusuf, S. (2019). Best Practices in Software Requirement Specification Documentations. Software Quality Professional, 21(2), 22-24.
  • Laudon, K. C., & Laudon, J. P. (2019). Management Information Systems: Managing the Digital Firm. Pearson.
  • ISO/IEC/IEEE 29148:2018. (2018). Systems and Software Engineering — Life Cycle Processes — Requirements Engineering. International Organization for Standardization.

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