Look Through The Sample Email On The Following Page And Use

Look Through The Sample Email On The Following Page And Use It As A

Look through the sample email on the following page and use it as a guide to create your own. Identify the “customer(s)†for your project by considering who will benefit from the project, who will pay for it, and who needs to be informed of progress as the project moves forward. Fill in the “To:†field with the name of your customer(s). Fill in the “From:†field with your name, then fill in the subject line with a concise description of your emails so your customer(s) know what the message is about. In the body of your email, write a note to your customer(s) recapping what was discussed in the imagined Agreement of Work meeting you’ve just had, including: the goals and objectives of the project, a tentative deadline for the project, and an initial idea of what resources will be needed to successfully complete the project. In your email, include and highlight the following seven key terms from the textbook, using each term correctly and in a professional context: “Project†and “project management†from chapter 1; “Classification†from chapter 2; “Dedicated project team†from chapter 3; “Project scope,†“milestone,†and “acceptance criteria†from chapter 4. Your email should be clear, well-organized, and formatted according to SWS style. Your email should be between 300 and 500 words, and should use accurate grammar, mechanics, and spelling. Cite the textbook as your source on the “Sources†page of this template document. Format your citation according to the Strayer Writing Standards (SWS).

Paper For Above instruction

Effective communication in project management is crucial for ensuring clarity, alignment, and successful execution of projects. Crafting a professional email to your customer(s) after an Agreement of Work meeting helps solidify these elements and sets a clear path forward. This paper presents a comprehensive example of such an email, integrating key project management terminology correctly and demonstrating the importance of clear, organized communication.

The email begins with addressing the customer(s) directly, establishing a professional tone. The “To:” field is filled with the customer's name, for example, “Jane Smith” or “ABC Corporation,” while “From:” is completed with the project manager or sender’s name, such as “John Doe.” The subject line succinctly summarizes the email's purpose, such as “Project Kickoff: Website Redesign Initiative,” signaling the message’s intent and enabling quick recognition.

In the body, the project manager recaps the key points discussed during the Agreement of Work meeting. The initial paragraph emphasizes the project’s overarching goals and objectives, such as enhancing user experience, increasing site traffic, and improving conversion rates for the client’s online platform. Clarifying the project scope includes defining what will be covered, such as redesigning the homepage, integrating new features, and optimizing for mobile devices. This aligns with the concept of a “classification” of projects, where projects are categorized based on size, complexity, and strategic importance, enabling tailored management approaches.

An essential aspect of the email is outlining the tentative deadline, for example, “The project is expected to be completed by August 30, 2024,” which provides a realistic timeframe for planning. Additionally, the email discusses the initial resources needed, including a dedicated project team comprising web developers, designers, and content strategists, as well as tools and software required for development and testing.

Furthermore, the email incorporates and highlights key project management terms. The “project management” approach entails coordinating resources, activities, and stakeholders to achieve project objectives within scope, time, and cost constraints. The “project,” in this context, refers to the entire initiative of redesigning the website. The “project scope” defines the work to be performed, aligned with the project’s goals. A “milestone” is set at different phases, such as completion of the initial prototype by July 15, 2024. “Acceptance criteria” are established to determine the conditions under which deliverables are accepted, ensuring quality standards are met before project closure.

The conclusion of the email reiterates the importance of ongoing communication and invites the customer(s) to provide feedback or raise concerns. It maintains a professional tone, emphasizing collaboration and transparency.

In summary, effective project communication relies on clear organization, professional tone, and proper terminology Use of key project management terms in context demonstrates knowledge of the discipline and enhances credibility. Proper citation of the textbook, following Strayer Writing Standards, underpins the academic integrity of the communication. Such an approach not only fosters trust but also facilitates smooth project progression towards successful completion.

References

• Kerzner, H. (2017). Project management: A systems approach to planning, scheduling, and controlling (12th ed.). Wiley.
• PMI. (2017). A Guide to the Project Management Body of Knowledge (PMBOK® Guide) (6th ed.). Project Management Institute.
• Schwalbe, K. (2015). Information Technology Project Management (8th ed.). Cengage Learning.
• Meredith, J. R., & Mantel, S. J. (2014). Project Management: A Managerial Approach (9th ed.). Wiley.
• Exploring Project Management. (n.d.). Retrieved from https://www.projectmanagement.com
• Chapters 1-4, in Strayer University Course Material on Introduction to Project Management.
• Heldman, K. (2018). Project Management Rapid Review. Project Management Institute.
• Gido, J., & Clements, J. (2014). Effective Project Management. Cengage Learning.
• Wysocki, R. K. (2014). Effective Project Management: Traditional, Agile, Extreme. John Wiley & Sons.
• Larson, E. W., & Gray, C. F. (2017). Project Management: The Managerial Process (7th ed.). McGraw-Hill Education.