Manage Your Health Inc Scenario: Project Management And Work

Manage Your Health Inc Scenario: Project Management and Work Breakdown Structure

Managers at Manage Your Health, Inc. (MYH) selected Tony Prince as the project manager for the Recreation and Wellness Intranet Project. The schedule goal is 6 months, and the budget is $200,000. Tony has previous project management and systems analysis experience within the company, and he is an avid sports enthusiast. Tony was starting to put the project team together.

He knew he would have to develop a survey to solicit input from all employees about the new system and make sure it was user-friendly. Recall that this system would include the following capabilities:

  • Allow employees to register for company-sponsored recreational programs, such as soccer, softball, bowling, jogging, and walking.
  • Allow employees to register for company-sponsored classes and programs to help them manage their weight, reduce stress, stop smoking, and manage other health-related issues.
  • Track data on employee involvement in these recreational and health-management programs.
  • Offer incentives for people to join the programs and do well in them (e.g., incentives for achieving weight goals, winning sports team competitions, etc.).

Assume that MYH would not need to purchase any additional hardware or software for the project.

Paper For Above instruction

The successful implementation of Manage Your Health, Inc.’s Recreation and Wellness Intranet Project depends heavily on effective project management practices, including detailed planning, stakeholder engagement, and structured execution. Central to this process is the development of a comprehensive Work Breakdown Structure (WBS), which decomposes the project into manageable sections, facilitating better planning, allocation of resources, and control.

Project Overview and Objectives

The primary objective of the project is to develop a user-friendly intranet platform that enables employees to register for recreational and health-related programs, track participation data, and receive assistance or incentives to promote healthier lifestyles. The project timeline is constrained to six months, which necessitates careful scheduling and resource allocation. With a budget of $200,000, the project managers must ensure cost-effective delivery of all functionalities without purchasing new hardware or software.

Developing a Detailed WBS

The development of an effective Work Breakdown Structure (WBS) is critical for organizing project tasks. For this project, the WBS would include broad categories such as requirements gathering, system design, development, testing, and deployment, each further divided into sub-activities. For example, the requirements gathering phase could include stakeholder surveys and analyzing employee needs, which would then inform the design of the system interface and features.

In the design phase, creating prototypes of the system’s interface, incorporating feedback from stakeholders, and obtaining approvals are essential steps. The programming phase involves feature coding, integration, and content addition, which require clear task definitions and resource assignments. Testing involves component and full-system testing to ensure quality and usability before deployment.

By structuring the WBS into detailed, manageable segments, project managers can allocate tasks efficiently, estimate durations, and identify dependencies, enhancing overall project control. Each segment should be tailored to meet the specified goals within the timeline and budget constraints, involving relevant team members such as graphic designers, programmers, content creators, and approvers.

Estimating and Allocating Resources

Estimating efforts accurately, as illustrated in the provided example, helps ensure realistic schedules. For instance, tasks like research (16 hours), design (24 hours), programming (80 hours), and testing (4 hours) require dedicated resources. These estimates facilitate tracking progress, managing scope creep, and making informed decisions throughout the project lifecycle.

Conclusion

In conclusion, effectively managing the Recreation and Wellness Intranet Project at MYH hinges on developing a detailed, well-structured WBS. This enables precise planning, resource allocation, and risk mitigation, ultimately ensuring project success within the specified timeline and budget. Continuous stakeholder engagement and iterative feedback, especially in the prototype and testing phases, are vital for delivering a system that meets employee needs and organizational goals.

References

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  • PMI. (2017). A Guide to the Project Management Body of Knowledge (PMBOK® Guide). Project Management Institute.
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  • Heldman, K. (2018). PMP Project Management Professional Exam Study Guide. Wiley.
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  • Gido, J., & Clements, J. (2018). Successful Project Management. Cengage Learning.
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