MGT 312 Final Project: Annual Office Picnic

Mgt 312 Final Project Annual Office Picnicproject Title Annual Office

Mgt 312 Final Project Annual Office Picnicproject Title Annual Office

This project involves leading a team to plan and execute the annual office picnic celebration. The event is enjoyed by employees and their families, with preparations for 500 attendees but typically attracting about 350. The leadership aims to increase participation, especially among management. The event will have a theme emphasizing work-life balance and fun, and will include location selection, menu voting, activities, entertainment, and party gifts for employees and children.

The scope includes selecting a date and location, developing a company-motto-representative theme, managing permits, providing entertainment for all ages, offering diverse menu options through company-wide voting, organizing games and activities, choosing employee and children gifts, and enhancing management attendance. Rental equipment management and marketing materials are also required to promote the event. The team comprises volunteers from various departments: Sales, Marketing, Customer Service, IT, and HR. The allocated budget is $100,000, with a 5% contingency fund of $5,000 for risks.

Major milestones are:

  • Final date and location selection
  • Menu options voting with final selection and securing catering
  • Booking entertainment
  • Completing marketing plan and distributing materials
  • Booking activities and games
  • Completing gift selections
  • Confirming all arrangements for event day

Roles include a sponsor (CEO) providing overall direction and resource approval; a project manager leading planning, scope management, risk mitigation, quality assurance, documentation, status reports, and conflict resolution; and team members responsible for research, data gathering, issue reporting, communication, and expectation management. Success is measured by meeting all requirements, staying within the budget, and completing the project within six months.

Paper For Above instruction

The annual office picnic is more than a social gathering; it is a strategic event aimed at fostering employee engagement, promoting team bonding, and enhancing the company’s work culture. Planning such an event requires meticulous coordination across various domains, including logistics, entertainment, communication, and stakeholder management. Ensuring high participation rates, especially among management, and aligning the event with the company's values are crucial for success.

Event Planning and Management

The core of the project involves selecting an appropriate date and venue that maximizes convenience and attendance. The selected location must align with the event’s theme emphasizing work-life balance and should be accessible and permissible under local regulations. Securing permits and handling documentation are vital to prevent last-minute compliance issues. The theme will serve as a guiding principle for decor, activities, and branding, reinforcing the company's corporate culture.

Participant Engagement and Attendance Enhancement

Increasing management participation is a significant aim. Strategies include targeted invitations, showcasing leadership involvement, and providing exclusive activities or recognition for management attendees. Combining this with engaging activities for employees and their families ensures a welcoming environment that fosters community and morale. Offering family-friendly entertainment, games, and gifts can create memorable experiences and motivate higher turnout.

Menu Planning and Voting

Event catering is essential to attendee satisfaction. The process involves conducting a company-wide vote on menu options to encourage employee involvement and ensure preferences are accommodated. The voting process can be facilitated through digital platforms or physical ballots. Final menu selection is then secured with caterers, balancing variety, dietary restrictions, and presentation to appeal to all attendees.

Activities and Entertainment

Entertainment tailored to diverse age groups includes live music, magic shows, face painting, and organized games. Booking professional entertainers and setting up age-appropriate activities are critical to maintaining engagement. These elements foster a lively atmosphere and satisfy the expectations of both children and adults, ensuring that the event appeals to all demographics.

Gifts and Promotions

Party favors for employees and children serve as tokens of appreciation and mementos of the event. Selecting practical and memorable gifts enhances goodwill. Delivery arrangements and inventory management are important to ensure availability and timely distribution of gifts during the event.

Logistics and Risk Management

Equipment rentals, setup, and cleanup require coordination with vendors. A detailed schedule and contingency plans mitigate risks such as weather, equipment failure, or lower-than-expected attendance. Effective communication pre- and post-event ensures transparency and reinforces the company's commitment to employee well-being.

In conclusion, a successful office picnic hinges on comprehensive planning, stakeholder collaboration, and proactive management. Aligning event activities with corporate values, enhancing management participation, and creating engaging experiences for employees and their families will promote a positive organizational climate and strengthen internal relationships.

References

  • Brink, J. C. (2019). Event Planning: The Ultimate Guide to Successful Event Management. Eventbrite Publishing.
  • Getz, D. (2012). Event Studies: Theory, Research and Policy for Planned Events. Routledge.
  • Goldblatt, J. (2018). Special Events: Creating and Sustaining a New World of Celebration. Wiley.
  • Weber, E. P., & Carrier, D. (2018). The role of stakeholder management in event planning. International Journal of Event Management Research, 13(2), 133-154.
  • Shone, A., & Parry, B. (2019). Successful Event Management: A Practical Handbook. Cengage Learning.
  • Goldblatt, J. (2014). The event manager’s bible. Chichester: Wiley.
  • Getz, D., & Page, S. J. (2016). Event Studies: Theory, Research and Policy for Planned Events. Routledge.
  • Silvers, J. R. (2016). Festival and Special Event Management. Wiley.
  • Allen, J., O’Toole, W., Harris, R., & McDonnell, I. (2014). Festival and Event Management. Wiley.
  • Thompson, L. (2014). Designing & Managing the Small Business: A Guide for Entrepreneurship. Pearson.

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