Microsoft Access: This Individual Project Is Designed To Giv

Microsoft Accessthis Individual Project Is Designed To Give You A Bett

Microsoft Access this individual project is designed to give you a better understanding of how data can be organized into a relational database structure and then used to provide answers to management queries and information for reports. Software to be used is Microsoft Access 2010 or 2013. You will upload your Access database in Blackboard. Do not email the assignment deliverables to me, post them on the discussion boards or upload into your Content Collection.

Paper For Above instruction

Introduction

This paper presents a comprehensive guide to designing and implementing a relational database for a software mail order company using Microsoft Access 2010 or 2013. The project encompasses creating the database structure, entering data, designing user-friendly forms, and generating tailored reports to support management decision-making. This practical approach aims to enhance understanding of relational database principles, data integrity, and effective reporting techniques in a real-world business context.

Section 1: Creating the Database Table Structure

Designing Tables and Fields

The core of the database comprises three interconnected tables: Products, Warehouses, and Inventory. Each table is designed to capture essential business data, with appropriately assigned data types, primary keys, and relationships.

• Products Table: Includes Product ID as a primary key (Number), Description (Text), Unit Price (Number), and a newly added Notes field (Text). This allows detailed descriptions and comments about each product.
• Warehouse Table: Contains Warehouse ID as a primary key (Number), Contact (Text), Phone (Text), City (Text), State (Text), Zip Code (Text), and an Image field (Ole Object) for storing pictures of the warehouses.
• Inventory Table: Holds Warehouse ID and Product ID as foreign keys (Number), with Inventory Qty (Number) indicating stock levels in each warehouse.

Primary Keys and Relationships

Primary keys are set on Product ID for Products and Warehouse ID for Warehouses. Relationships are established between Warehouse ID and Inventory, as well as Product ID and Inventory, both enforced with referential integrity. These are one-to-many relationships, ensuring data consistency and enabling accurate inventory tracking.

Section 2: Inserting Data into the Tables

Populating the Tables

Sample data reflecting actual business scenarios are entered into each table. The Products table includes items such as Office 2010, Adobe Professional, and other software products, each with specified prices. Warehouse data consists of details like warehouse locations in Akron, Chicago, and Pomona, with contact information. The Inventory table records the quantities of products available in each warehouse, for example, 50 copies of Office 2010 in Warehouse 10.

Data accuracy is crucial, especially regarding inventory levels, which directly affect order fulfillment and reporting. The images of warehouses, saved as .bmp files, are inserted into the Ole Object field to provide visual identification within forms.

Section 3: Forms Design

Creating User-Friendly Data Entry Forms

A dedicated form for the Warehouses table is designed to facilitate data entry, enabling sales staff to input or modify warehouse data efficiently. The form displays all relevant fields, including the warehouse picture, which is inserted as a bitmap image. The image is first saved from the web as a .gif, converted to .bmp, and inserted into the Ole Object field. This visual element helps users verify locations quickly and adds professionalism to the database interface.

Form design involves using the Form Wizard or Design View to arrange fields logically. The warehouse picture is embedded visibly, with functionality for easy updates as needed.

Section 4: Management Ad Hoc Query—Single Table

Identifying Expensive Products

A query is created to list products with a unit price greater than $295, sorted from highest to lowest price. The output includes Product ID, Description, and Price. This report helps management identify high-cost items that may impact pricing strategies and profit margins.

In Access, this involves selecting the Products table, configuring criteria for Unit Price > 295, and setting sort order descending on Unit Price.

Section 5: Ad Hoc Query—Multiple Tables

Verifying Inventory for a Customer Request

Responding to a sales associate’s request, a query integrates data from the Inventory, Products, and Warehouse tables to verify if Warehouse 10 has at least 35 copies of Office 2010 available for shipment. The query filters for Product ID corresponding to Office 2010, Warehouse ID = 10, and Inventory Qty ≥ 35.

This involves establishing join relationships and using criteria in multiple tables to generate an accurate, real-time stock verification.

Section 6: Management Report

Generating a Comprehensive Inventory Valuation Report

A detailed report is designed to provide inventory valuation and stock summaries. It displays the dollar value of stock per product per warehouse and computes a grand total for the entire enterprise. The report includes:

• The current date and the report creator's name in the header.
• A company logo, inserted as a clipart or web image converted to BMP.
• Groupings by warehouse and product, with subtotal calculations, and a grand total at the end.

Using the Query Wizard, a grouped recordset is first created to calculate stock value (unit price * inventory qty). The report layout is refined in Design View for clarity and aesthetics, ensuring it presents professional, actionable information for decision-makers.

Conclusion

This project demonstrates essential skills in relational database design, data entry, form creation, query formulation, and report generation within Microsoft Access. Proper implementation ensures data integrity, efficient data management, and effective reporting—fundamental components for successful business operations and data-driven management.

References

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