Module 1 Forum By Hercilio Cabieses - October 21 ✓ Solved

Module 1 Forum by Hercilio Cabieses - Wednesday, October 21, 20

The Information System Structure is in charge of collect, process, store and distribute information. The system has five components: computer hardware, computer software, telecommunications, databases, data warehouse, and human resources and procedures. Also, the information system is composed of four components: task, people, roles, and technology. In other words, using technology to have a more effective system by guaranteeing quality assurance. The system evolves every day with the development of new technologies, which makes humans keep learning in order to develop a system for the company. Once the system is created with all the company requirements, the results will come as a consequence.

For example, I worked at a hotel as a Housekeeping Manager. A few years ago, housekeepers received paper sheets every morning with the rooms they had to clean. After they cleaned the rooms, the supervisor checked them to ensure that they were ready for the guests. This process took much time and effort and was not effective. A couple of years ago, a supervisor realized that they needed a change, so he started creating a program that would meet the hotel’s needs and simplify the task for housekeepers and supervisors. He developed an app that showed the rooms for each housekeeper and the rooms the supervisor needed to check once the housekeeper selected the "clean" option in their app.

This saved the company a lot of time and money. Plus, there were fewer mistakes, and we assured better customer service and quality to the guests. Thus, using technology is vital in the world we live in today.

Paper For Above Instructions

Introduction

The role of information systems in modern organizations cannot be overstated. Information systems encompass a variety of technologies and methodologies designed to collect, store, process, and distribute information efficiently. Using robust information systems can lead to significant improvements in organizational effectiveness, customer service, and operational efficiency. This paper explores the evolution of information systems, their core components, and the vital role technology plays in improving business processes.

Evolving Components of Information Systems

Information systems consist of five primary components: hardware, software, telecommunications, databases, and human elements (Bourgeois, 2014). Originally, information systems were hardware-focused, often reliant on large mainframe computers. Today, however, the landscape includes more compact, portable devices such as laptops and tablets, thanks to advancements in microelectronics and software development.

Software has also seen significant evolution, moving from basic data processing systems to complex applications that manage organization-wide resources. Programs like SAP and Enterprise Resource Planning (ERP) systems are now integral to business operations, allowing for real-time data analysis and reporting (Liang & Chen, 2003).

The Importance of Technology in Business

One of the most prominent features of modern organizations is their reliance on technology to improve efficiency. For instance, in the hotel industry, the implementation of mobile applications has revolutionized housekeeping processes. Housekeepers can now use apps to receive assignments digitally, track their progress, and communicate with supervisors instantly. By eliminating paper-based systems, organizations can save time and minimize errors, thus enhancing the overall guest experience.

Furthermore, integrating technology into business processes allows organizations to collect and analyze data effectively. By leveraging data analytics, companies can gain insights into customer behavior, optimize their operations, and drive strategic decision-making. In today's fast-paced world, organizations that fail to adapt to technological advancements risk falling behind their competitors (Léonard & Ralyté, 2017).

Challenges and Future Directions

Despite the clear advantages of sophisticated information systems, challenges remain in implementation and administration. Organizations may face difficulties understanding complex software solutions or managing data security risks associated with cloud computing and AI technologies. The rapid pace of change demands continuous learning and adaptation from employees, which can be daunting for some organizations.

Moreover, businesses must ensure that their information systems are aligned with their strategic goals. This alignment requires a sophisticated understanding of both the technology and the business environment, emphasizing the need for training and skills development across all levels of personnel (Organizational structure, 2019).

Conclusion

In conclusion, information systems have evolved significantly, becoming essential to organizational success. By integrating various technologies, organizations can streamline operations, improve customer service, and make informed strategic decisions that propel them forward. With the looming challenges of data management and evolving technology, it is crucial for organizations to invest in continuous staff development and remain adaptable in their approach to leveraging information systems.

References

  • Bourgeois, D. (2014). Chapter 1: What Is an Information System? – Information Systems for Business and Beyond. Pressbooks.
  • Léonard, M., & Ralyté, J. (2017). Handling the Evolution of Information Systems: An Overview of Challenges and Prospective Solutions. Conceptual Modeling Perspectives.
  • Liang, T., & Chen, D. (2003). Evolution of Information Systems Research. PACIS.
  • Organizational structure. (2019). Information Systems & Technology.
  • Stair, R., & Reynolds, G. (2019). Principles of Information Systems. Cengage Learning.
  • O'Brien, J. A., & Marakas, G. M. (2011). Management Information Systems. McGraw-Hill.
  • Rainer, R. K., & Turban, E. (2013). Introduction to Information Systems: Supporting and Transforming Business. Wiley.
  • Laudon, K. C., & Laudon, J. P. (2020). Management Information Systems: Managing the Digital Firm. Pearson.
  • Turban, E., Sharda, R., & Delen, D. (2011). Decision Support and Business Intelligence Systems. Prentice Hall.
  • Chaffey, D. (2015). Digital Business and E-Commerce Management. Pearson.

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