Need Help With Microsoft Access For Week 3

Need Help With Microsoft Accessfor The Week 3 Microsoft Access Module

Need help with Microsoft Access For the Week 3 Microsoft Access Module 1 Lab Assignment, you will develop a database for the gift shop at your local science museum. Use skills/techniques/concepts learned in the Microsoft Access Module 1. HINT : The finished Lab Assignment should include: 2 tables, 1 query, 1 form, and 1 report. Problem : The Milledgeville, Georgia, science museum operates a gift shop that sells science-related products. The gift shop purchases the products from vendors that deal in science-related games, toys, and other merchandise.

Currently, the information about the items and the vendors is stored in two tables. You are to create a database that will store the item and vendor information. Perform the following tasks : Create a new blank database in which to store all data for the gift shop and save the database as LastnameFirstnameAccessLab1.accdb. Import the Vendor table AND the Item table from the database ( Module 1 Lab Assignment.accdb ) into the new blank database you created in Step 1. Open the Vendor table. Change the field size for the Vendor Code field to 2. Change the field size for the Vendor Name field to 25. Change the field size for the Telephone Number field to 12. Assign the caption VC to the Vendor Code field. Resize the columns to best fit the data. Save the changes to the table and close the table. Open the Item table. Change the field size for the Vendor Code field to 2. Change the field size for the Item Number field to 4. Change the field size for the Description field to 28. Add the caption Wholesale for the Wholesale Cost field, the caption Retail for the Retail Price field, and the caption VC for the vendor code. The On Hand field should be an Integer field. Resize the columns to best fit the data. Save the changes to the table and close the table. Create a query for the Item table. Include the Item Number, Description, Wholesale Cost, Retail Price, and Vendor Code. Save the query as Item Query. Create a form for the Item table. Save the form as Item. Create a report for the Item table. Include the Item Number, Description, On Hand, and Wholesale Price. Save the report as Item Status Report. Change the telephone number for Asherton Wholesalers to . Update the author (use your name) and title (use 'Week 3 Microsoft Access Module 1 Lab Assignment') in the document properties.

Paper For Above instruction

Introduction

Microsoft Access is an essential tool for creating, managing, and analyzing data in various organizational contexts. This assignment focuses on developing a relational database for the gift shop at the Milledgeville Science Museum, leveraging core features and techniques of MS Access learned in Module 1. The database aims to efficiently store and retrieve information about vendors and items, supporting operations such as inventory management, vendor tracking, and sales analysis.

Database Design and Importation

The initial step involves creating a new blank database titled with the student's last and first name, followed by "AccessLab1.accdb." This personalized naming convention facilitates identification and version control. The task continues with importing pre-existing tables from a provided database file, ensuring data consistency and saving time. The Vendor and Item tables are essential in establishing the relationships necessary for the database's integrity and functionality.

Modifying Table Structures

Subsequently, the tables are opened, and specific modifications are applied to their fields to accommodate data appropriately. Adjustments include changing field sizes—such as setting the Vendor Code to 2 characters, Vendor Name to 25 characters, and Telephone Number to 12 characters—to standardize data entry and optimize storage. Labels are assigned, such as "VC" for Vendor Code, to improve clarity in forms and reports. Resizing columns to best fit data enhances readability and a professional appearance.

Setting Data Types and Captions

In the Item table, the Vendor Code field's size is also set to 2, aligning with the Vendor table for relational consistency. The Item Number is expanded to 4 characters, and the Description field to 28 characters to effectively capture product details. Captions are added to the Wholesale Cost, Retail Price, and Vendor Code fields for better understanding during data entry. The On Hand field, indicating inventory quantity, is specified as an Integer type for accurate calculations.

Creating Query, Form, and Report

Following structural adjustments, a query named "Item Query" is created to facilitate data retrieval involving vital fields: Item Number, Description, Wholesale Cost, Retail Price, and Vendor Code. This query enables viewing and analyzing specific product information efficiently. A form titled "Item" is designed to simplify data entry and editing for the Item table, providing a user-friendly interface.

The reporting phase involves designing "Item Status Report," presenting key inventory data: Item Number, Description, On Hand, and Wholesale Price. This report supports decision-making processes, inventory assessments, and presentation needs.

Data Updates and Metadata

Further, an update is performed on the Vendor table, changing Asherton Wholesalers' telephone number to a specified value. Metadata such as author name and document title are customized in the database properties to ensure proper documentation and attribution.

Conclusion

This comprehensive process demonstrates fundamental MS Access skills—including table modification, query creation, form and report design, and data updating—that are vital for effective database management in a real-world scenario. Proper application of these techniques results in a functional, professional-grade database to support the gift shop operations at the science museum.

References

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