Office 2013 My IT Lab Grade Instructions Go Access Chapter 1

Office 2013 Myitlabgrader Instructionsgo Access Chapter 1 Ho

In this project, you will create database objects to track college construction projects and related events. You will create tables, import data from Excel, use a database template to enter data, create queries, forms, and reports. Specifically, you will start by creating and modifying tables, importing data, organizing objects, designing a table, creating queries, forms, and reports, and entering event records in a form. The task involves standard database management procedures such as data entry, importing external data, table design, querying, report formatting, and data entry through forms.

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The primary objective of this project is to develop a comprehensive database to manage college construction projects and their associated events, streamlining data entry, retrieval, and reporting processes. Beginning with foundational steps like creating and importing data into tables, the project advances through designing user-friendly forms and generating insightful reports. These tasks align with core database management concepts, emphasizing data organization, relational integrity, and presentation.

The initial steps involve opening Microsoft Access and preparing the working environment by importing pre-existing files. Creating the 'Projects' table with specified fields—such as 'Building Project,' 'Site,' 'Contractor,' and 'Budget Amount'—serves as a backbone for managing project data. Adjustments like changing data types and renaming fields ensure that data is stored appropriately, facilitating accurate data entry and retrieval. Entering sample records manually into the table demonstrates basic data management skills, while importing additional data from Excel enhances the database with extensive project details.

Organizing database objects improves accessibility and efficiency, which is critical in managing multiple data components. Modifying table design by setting descriptive field properties like field size and descriptions helps maintain data consistency. Applying formatting features such as 'Best Fit' optimizes viewability, making data easier to interpret. Creating a second table, 'Contractors,' via importing data from Excel and setting a primary key establishes relationships that underpin relational database design principles.

Building a query that extracts specific fields offers a simple yet powerful way to analyze project information. Developing forms facilitates user data entry, increasing ease of use for non-technical users, while reports provide a summarized view suitable for presentations and decision-making. Adjusting report layout, sorting, and formatting ensures clarity and professional appearance, emphasizing the importance of effective data communication.

The final steps involve entering event data through forms to track project milestones such as groundbreaking and dedication ceremonies. These entries, along with modifications to date formats, demonstrate practical skills in managing date and time information, which are vital elements in project scheduling. Concluding the project by closing all objects and exiting Access emphasizes proper software handling, data security, and preparation for submission.

This project encapsulates fundamental database concepts including table creation, data importation, querying, form design, report formatting, and data entry, providing a solid foundation in Microsoft Access operations relevant for real-world data management scenarios.

References

  • Harrington, J. (2016). Powerful Data Visualization: The Effectiveness of Data Management Tools. Pearson.
  • Allen, P., & McCluskey, M. (2014). Database Design and Implementation. Wiley.
  • Rowe, J. (2020). Microsoft Access 2019 Programming by Example. Packt Publishing.
  • Chapple, M., & Lindstrom, P. (2018). Access 2019 Bible. Wiley.
  • Konopelko, A. (2017). Mastering Microsoft Access 2016. Sybex.
  • Schwarz, B. (2019). Building Easy-to-Use User Forms in Microsoft Access. O'Reilly Media.
  • Gaskin, J. (2015). Creating Business Reports with Microsoft Access. Pearson.
  • Strayer, C. (2019). Database Systems: A Practical Approach to Design, Implementation, and Management. Pearson.
  • Hoffer, J. A., Venkataraman, R., & Topi, H. (2016). Modern Database Management. Pearson.
  • Lehman, R. (2018). Practical SQL: A Beginner's Guide to Learn SQL for Effective Data Analysis. Packt Publishing.

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