One Of The Key Aspects Of Developing A Strategy For Humans

One Of The Key Aspects Of Developing A Strategy For The Human Elements

One of the key aspects of developing a strategy for the human elements in information technology (IT) project is to identify the roles and responsibilities of those affected by and involved with the projects. These people are called the stakeholders, and they will be the ones who determine the success of the projects. The key aspects of a project's success include the identification of the stakeholders and planning and preparing for the strategies of communication between those stakeholders.

For this assignment, you will continue to work on the Human Elements in IT Strategy document by identifying the stakeholders and defining their roles and responsibilities within the IT projects. You will then establish a strategy for communication between these stakeholders, including the methods of communication and identification of the key artifacts of project information that must be communicated during project execution.

This is the Key Assignment First Draft. The project deliverables are as follows: Update the Human Elements in IT Strategy document title page with a new date. Update the previously completed sections based on instructor feedback. IT Project Stakeholders Stakeholder Identification, Roles, and Responsibilities Create a list of the key stakeholders in your organization’s IT projects. Describe the roles and responsibilities of each stakeholder with respect to IT projects. Summarize the issues related to the organization's IT projects that are important to each stakeholder. Stakeholder Communication Develop a strategy for communication between the stakeholders identified in the first part of the assignment. The communication strategy should identify the major communication that should occur during the project and the key artifacts that should be communicated. For example, a design document should be one of the key artifacts, and it should be communicated to specific project stakeholders. A communication matrix would be appropriate for this part of the assignment. Be sure to update your table of contents before submission.

Paper For Above instruction

Developing an effective strategy for the human elements in IT projects is critical to ensuring successful project outcomes. This involves thorough identification of stakeholders, understanding their roles and responsibilities, and establishing clear methods of communication to foster collaboration and transparency throughout the project lifecycle. This paper explores these components in detail, providing insights into best practices for stakeholder management and communication strategies in complex IT environments.

Stakeholder Identification, Roles, and Responsibilities

Identifying key stakeholders within an organization’s IT projects lays the foundation for effective project management. Stakeholders can be classified into internal and external categories, each with distinct roles and responsibilities. Internal stakeholders typically include project sponsors, project managers, IT staff, and end-users. External stakeholders may encompass vendors, consultants, and regulatory bodies.

The project sponsor holds the primary responsibility for championing the project, securing funding, and ensuring alignment with organizational goals. The project manager oversees the planning, execution, and delivery of the project, coordinating activities among various team members and stakeholders. IT staff, including developers, system administrators, and technical support personnel, are responsible for implementing technical solutions and maintaining infrastructure. End-users provide critical input on user requirements and feedback during deployment and testing phases.

External stakeholders such as vendors and consultants bring specialized expertise and may be responsible for delivering specific components or services. Regulatory bodies ensure compliance with legal standards and industry regulations, impacting project scope and compliance requirements.

Each stakeholder has specific issues relevant to their roles. For example, project sponsors are concerned with ROI and strategic alignment, while end-users focus on usability and system functionality. IT staff prioritize technical feasibility and security, whereas external vendors emphasize delivery timelines and quality standards.

Communication Strategies Among Stakeholders

Effective communication is vital for aligning stakeholder expectations and ensuring transparency. Developing a comprehensive communication strategy involves identifying the types of communication, key artifacts, and methods of delivery. A communication matrix serves as a practical tool for organizing this information by mapping stakeholders to communication types, frequency, and artifacts.

Major communication events include project status reports, design documents, risk assessments, and testing results. For instance, design documents should be shared with project managers, IT staff, and key sponsors to facilitate feedback and approval. Regular status meetings provide updates on progress, issues, and risk mitigation strategies.

Methods of communication should be tailored to stakeholder preferences and project needs. Email updates, in-person meetings, collaboration platforms, and formal reports are commonly used. Digital tools such as project management software can enhance visibility and facilitate real-time communication.

Key artifacts include project charters, scope statements, design documents, test plans, and deployment strategies. These artifacts must be communicated systematically to relevant stakeholders to ensure informed decision-making and issue resolution.

Maintaining an updated table of contents and documentation throughout the project life cycle ensures transparency and accountability. This organized approach supports effective stakeholder engagement, minimizes misunderstandings, and enhances collaboration.

Conclusion

In conclusion, developing a robust human elements strategy involves meticulous stakeholder identification and a clear communication plan. By understanding roles and responsibilities and establishing structured communication channels, organizations can significantly improve their IT project success rates. Implementing these best practices facilitates stakeholder alignment, promotes stakeholder engagement, and ultimately contributes to delivering high-quality IT solutions aligned with organizational objectives.

References

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  • Standish Group. (2015). CHAOS Report 2015. The State of Software Projects.
  • Schindler, P. S. (2015). Building a Project Management Communication Plan. PMI.
  • Rosenbaum, D. T. (2018). Stakeholder Management: A Strategic Approach. Journal of Business Strategy, 39(2), 45–52.
  • Kutsch, E., & Hall, M. (2010). Deliberate Ignorance in Project Stakeholder Management. International Journal of Project Management, 28(5), 493–503.

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