Original Work Needed Within 8 Hours Max Scenario And Summary

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Develop a plan, and schedule to deliver an efficient, effective, and timely systems implementation using group facilitation methods and online collaboration tools. Upon completing this lab, you will be able to develop a plan and schedule to deliver an efficient, effective, and timely systems implementation. Necessary materials include MS Project, MS Project demos, and tutorials: MS Project demos, instructions for basic MS Project commands, and instructions for adding and updating project resources. You do not need to review all the demos and instructions, and should ignore commands related to "Enterprise," as this pertains to sharing plans and resources, which is not relevant in this lab.

The primary deliverable for this lab is a Gantt Chart created with MS Project, detailing the tasks involved in the systems implementation project. The steps involve reviewing previous case recommendations, scheduling tasks based on these recommendations, identifying task dependencies, assigning resources, and providing notes justifying task timing and other pertinent information.

Paper For Above instruction

Implementing a systems integration project efficiently requires meticulous planning, scheduling, and resource allocation to ensure timely delivery while maintaining quality standards. The use of MS Project aids project managers in visualizing the workflow via Gantt charts, establishing task dependencies, resource assignments, and critical paths that are essential for managing complex projects effectively.

The first step in developing an effective project schedule involves reviewing previous recommendations made in earlier phases of planning, as highlighted in the initial labs. This review provides a comprehensive understanding of the specific tasks needed to implement the system, such as preparation, training, installation, data conversion, verification, and monitoring. Based on these recommendations, the project manager uses MS Project to create an initial task list, entering each activity sequentially in the Task Name column. Tasks should be specified with estimated durations, indicated by units such as days (d), weeks (w), or months (mo). For instance, entering '5d' implies a task will take five days to complete.

After establishing the task list, the next phase involves defining task dependencies using predecessors. Each task that relies on the completion of a prior activity must be linked appropriately. In MS Project, this is done by selecting the dependent tasks and clicking the link or chain icon, which establishes the sequence. Proper linkage ensures that tasks are scheduled correctly and highlights the critical path—the sequence of activities that determine the project's duration. Recognizing this path is crucial for identifying potential bottlenecks and managing delays effectively.

Resource assignment is equally vital in project scheduling. Resources may include personnel such as system analysts, trainers, data specialists, and project managers. Assigning these resources to respective tasks allows for workload balancing and ensures accountability. In MS Project, resources are added to the Resource Sheet and then assigned to tasks by selecting the task and choosing the appropriate resource(s). Multiple resources can be assigned to a single task by separating names with commas. Proper resource allocation helps prevent overallocation and ensures the project progresses smoothly.

Adding notes to each task offers contextual understanding for stakeholders. Justifications might include reasons for particular start dates, durations, or dependencies. These notes serve as documentation, facilitating communication and clarifications throughout the project lifecycle. In MS Project, notes are added via the Task Notes feature accessed through right-clicking on a task and selecting 'Task Notes.' Well-structured notes contribute to transparency, enabling team members and stakeholders to appreciate the rationale behind scheduling decisions.

Overall, the process of planning and scheduling in MS Project requires integrating these steps: reviewing previous recommendations, setting task durations, establishing dependencies, assigning resources, and documenting justifications. This structured approach ensures the project is planned comprehensively, with contingencies in place for delays or issues, ultimately leading to a successful and timely systems implementation.

References

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