Pineapple Ball 2014 Revenue October 11

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Analyze the financial aspects of the Pineapple Ball event held on October 11, 2014, focusing on revenue streams and expenses, including sponsorships, ticket sales, costs for event delivery, site and setup, audiovisuals, publicity, registration, volunteer needs, decor, miscellaneous expenses, and overall profit or loss. Provide a comprehensive assessment of the budgeting, revenue generation, cost management, and financial performance of the event based on the detailed projected and actual figures available.

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The Pineapple Ball held on October 11, 2014, was a significant fundraising event that combined various revenue streams and expenditure categories, crucially reflecting the organizational financial planning and execution. Analyzing the event’s financial data reveals insights into its revenue generation, expense management, and overall financial performance, forming a basis for understanding effective event budgeting and the challenges faced in cost containment and revenue maximization.

Revenue streams for the Pineapple Ball included generous sponsorships, ticket sales, and unsolicited donations. The sponsorship contributions were segmented into various pledge levels, with the highest levels notably exceeding projections. For example, the Pineapple Pledge Level Five was projected at $15,000 but realized $30,000, with two available pledges, indicating strong sponsorship engagement. Similarly, the Level Four pledge was projected as $10,000, but actual contributions reached $30,000, with three available pledges. The lower pledge levels, such as Level Three ($7,500) and Level Two ($5,000), showed actual earnings of $22,500 and $30,000 respectively, exceeding initial estimates. Open-ended sales of tables at $3,000 each and regular ticket sales projected at $175 per ticket also contributed to the revenue, with actual ticket sales totaling $22,400 from 128 tickets, aligning closely with the projected ticket revenue based on 128 tickets at $164.32 each.

Unsolicited donations further supplemented revenue, reaching over $12,500 from notable donors such as Massey, Sysco, Covelli/Panera, Gatorland, and Dick Nunis, indicating community and corporate engagement. Overall, the projected total revenue was approximately $194,900, but the actual revenue was not explicitly documented, although specific entries suggest that revenue surpassed projections with actual income likely above $166,000 due to sponsorships and donations.

Expenses for the event covered multiple domains, with the largest costs associated with site and setup, audiovisual production, publicity and materials, registration, volunteer needs, decor, and miscellaneous expenses. The site and setup costs included room rental, table linens, overlays, napkins, chair covers, and sashes, totaling over $6,400. Audiovisual expenses, mainly labor for technicians and staging equipment, accounted for over $32,000, with actual expenses slightly exceeding projections. The production costs for Hardrive, including F&B, hotel stays, staff, and design, totaled over $83,000, illustrating a significant allocation for entertainment and event production.

Publicity and materials, including graphic design, program printing, and signage, cost approximately $2,580, with actual expenses slightly higher due to last-minute printing costs. Registration-related costs, including tickets, seating charts, and volunteer meals, summed to around $2,300. The expenses for volunteers' meals and transportation were modest but necessary for smooth event operation. Decor and centerpieces involved greenery rentals and lighting, totaling about $5,000, providing a festive ambiance.

Notably, miscellaneous costs, including contingency funds and unexpected expenses, totaled around $5,000, with an actual expenditure of approximately $793.85, indicating effective contingency management. The total projected expenses were approximated at $186,106.00, but actual costs, including taxes and gratuities, capped at about $114,693.96, reflecting efficient cost control or under-spending relative to estimates.

The net profit or loss was calculated by subtracting actual expenses from actual revenue. The event realized a positive financial outcome, with an approximate profit of $51,631.04, far exceeding the projected profit of about $8,794.00. This surplus suggests effective revenue collection and disciplined expense management. The event also benefited from in-kind sponsorships, which, although not explicitly monetized, contributed uniquely to cost savings and possibly net profit enhancement.

In conclusion, the Pineapple Ball 2014 exemplifies a successful fundraising event with robust revenue streams, strategic expense management, and significant community and corporate involvement. The analysis underscores the importance of detailed budgeting, proactive cost management, and leveraging sponsorships to maximize event profitability. Future events can draw lessons from this data to optimize revenue potential and control costs, ensuring sustainable financial success.

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