Process For Selecting And Acquiring Information Strategies ✓ Solved

Process For Selecting And Acquiring An Information Sy

When a company makes the decision to select and acquire an information system, there is a lot to consider. Many factors play a role in the decision-making process. An information system that works well can make workflow smoother and more efficient for employees and patients. An information system that does not work well can be a setback or even downfall for a healthcare organization. One major factor to consider is the investment.

It is important to know how much the organization is willing to invest in a healthcare system. Obviously, the less money spent, the less elaborate a system you get. It is important not to overspend as well and end up with a very elaborate health information system where you do not use most of the functions. So naturally, the organization needs to figure out what the needs of the organization are. This will assist with making sure the chosen health information system is beneficial to the organization.

Some things to consider when choosing a health information system are the type of facility it will be used in, how many patients and employees it will service, how much training costs for employees will be and how user friendly the health information system is. Another key in choosing a health information system is making sure it is compliant with HIPAA.

The Role of Organizational Goals in Information Systems Selection

Electronic medical records (EMR) systems are no longer luxuries. Healthcare providers that want to provide a modern standard of care to their patients, not to mention avoiding government penalties, have no choice but to implement a Meaningful Use-certified EMR system.

Information systems are designed to take in, process, store, and distribute organizations' information. They comprise four elements: tasks, workers, roles, and software. Their main function is to store the organization's information and give access to it when needed. Before developing an information system, several factors must be considered, notably the organization's goals.

Company goals have a significant influence on the technology chosen for information system development. For instance, if a company focuses on medication, it must utilize high-technology systems. Technology used must secure the system with standards such as passwords and biometric systems, particularly for organizations that handle sensitive information.

The organization's goals also determine the hardware and software used in developing information systems. If a company deals with finances, its information systems need to be capable of processing monetary figures. Conversely, organizations focused on research require high-speed computers for efficient searches and storage of findings. Therefore, the selection of an information system must align with the organization's goals and operational needs.

Stakeholders in the Information System Acquisition Process

Stakeholders play a crucial role in ensuring that a healthcare facility operates efficiently and profitably. The primary stakeholders include clinicians, office managers, billing team members, the marketing team, and board members.

Clinicians are responsible for using the systems in healthcare facilities. The software chosen by management must be user-friendly to ensure quality and safe care for all patients. The management team must ensure that clinical staff is trained properly. Insufficient training can cause delays in patient care or miscommunications regarding patient health.

The billing team is also vital. They ensure that patient accounts are billed correctly, whether to the insurance or directly to patients. The billing department works closely with management to maintain budget control while making necessary purchases for the hospital.

All five groups of stakeholders must collaborate efficiently to ensure that the facility functions smoothly and profitably. Their combined input can significantly influence the selection and successful implementation of an information system that meets the organization's needs.

Conclusion

In conclusion, the process of selecting and acquiring an information system requires careful consideration of the organization's investment capacity, operational needs, and regulatory compliance. Furthermore, the goals of the organization must drive the design and implementation of the information system. A successful acquisition process involves understanding the roles of various stakeholders and ensuring effective collaboration among them. Only by aligning technology with organizational objectives can a healthcare facility expect to achieve operational efficiency and deliver high-quality patient care.

References

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