Project Manager And Team Members Prepared Reflect

Project Manager And The Team Members Have Prepared Reflect

Question 1 A project manager and the team members have prepared reflected on their experiences in the project and prepared reports that explain what went right, what went wrong and what could be done better. Such reports contain valuable knowledge acquired from working on the project and reduces the cost of executing similar projects in the future. What is the correct term for these reports? a. Audit report b. Lessons-learned reports c. Project change requests d. Revised project plans Question 2 Frederick Herzberg propounded the Motivation-Hygiene Theory which classified workplace factors as motivators and hygiene factors (causing dissatisfaction). According to this theory, which one of the following list is a hygiene factor? a. Advancement b. Larger Salary c. Growth opportunity d. Responsibility Question 3 In their 1964 book titled “The Managerial Grid: The Key to Leadership Excellence”, Robert Blake and Jane Mouton identified five strategies for handling conflicts. Which strategy will be very effective for a project manager when the task is of high importance and the relationship with the stakeholder is of lower importance? a. Forcing b. Withdrawal c. Confrontation d. Compromise Question 4 You are conducting an audit of a completed project. From what can you expect to get an accurate history of the project? a. Project status reports b. Project progress reports c. Project archives d. Project documents updates Question 5 According to H.J. Thamhain and D.L Wilemon, project managers can have nine ways to influence team members. Which one of the nine ways refers to letting the worker do the tasks they feel good about? a. Assignment b. Promotion c. Expertise d. Work challenge Question 6 In Abraham Maslow’s hierarchy of needs which of the following exemplifies the highest level of need? a. Challenging projects b. Status c. Team association d. Sustenance Question 7 A project manager plans to send a weekly report to update key stakeholders of all that has been accomplished during the past week. Which report template should the project manager use? a. Status report b. Progress report c. Revised project plan d. Project archive Question 8 An inordinate amount of any project manager’s time is spent on communicating. Learning some key principles can help in effective communication. Which one of the following is not a display of effective communication skills by the project manager? a. Establishing a team contact directory to organize meetups and lunches b. Celebrating after the kick-off meeting by taking the team out for lunch c. Explaining the potential risks to the project sponsor during lunch d. Responding promptly to emails while at lunch with a team member Question 9 It is good project management practice to include essential project communication activities in the work breakdown structure (WBS). Information corresponding to this WBS activity should also be prepared so that a number of questions can be answered. Which one of the following information is not important to be included in the WBS? a. Who prepares the report b. Who has responsibility for the report c. Who all are to receive the report d. Who requested the report Question 10 Which one of the following as per Douglas Ross, author of “Applying Covey’s Seven Habits to a Project Management Career”, differentiates a good project manager from the rest? a. Seek first to understand, then to be understood b. Be proactive c. Put first things first d. Synergize Question 11 You have been appointed to manage a project whose team will be spread across three countries. Your organization plans to provide you with training to increase your effectiveness in leading global teams. Which one of the following will not be part of this training? a. An introduction to the cultural differences in the unfamiliar countries b. An exposure to international and virtual team building exercises c. A study of the procedures and protocols required to conduct international business d. An explanation of communication choices of the potential international team members Question 12 Project managers must learn to work with the growing trend of team members working from home. If managed well, this can be of benefit to all. Which one of the following is important for telework to be effective? a. Teleworking team member’s home is close to office b. Team member visits office for a short duration on every teleworking day c. Team member who is teleworking should have a large dedicated workspace d. Work for the teleworking team member is well defined Question 13 Rapport is a relation of harmony, conformity, accord or affinity. Project managers must develop rapport with the stakeholders in order to practice empathic listening. Which of the following rapport-establishing techniques can be used to help one identify if their behavior is unreasonable? a. Synergizing b. Mirroring c. Collaborating d. Coordinating Question 14 New project team members can benefit greatly by acquiring general and specific knowledge about the projects. Specific knowledge can be obtained from the project related documents. Which one of the following electronic tools is best suited for sharing knowledge among project team members, particularly of the general kind? a. Wiki b. Email c. Google Docs d. SharePoint portal Question 15 You are planning the human resource requirements for a project. You have determined the type of requirements and also made the work assignments. Following that, you are preparing a detailed plan to show the period in which each person is required to work on the project. What is the term for this plan? a. Resource assignment plan b. Staffing allocation plan c. Staffing management plan d. Responsibility assignment plan Question 16 After reading Patrick Lencioni’s list of five dysfunctions of a team you decide to make some changes with the project team you are managing. Which one of the following is not based on this list? a. Carry out team building exercises to build trust and confidence b. In meetings, support the decisions of the smartest people c. Assign clear responsibilities to each team member and review periodically d. Regularly meet with team members to learn their thoughts, opinions, ideas and concerns Question 17 The status review meeting is a useful technique for performance reporting. Which one of the following is not a purpose of status review meetings? a. To discuss about project issues b. To explain in detail selected project information c. To conflict with those who are being obstacles to the project d. To motivate team members whose project work is lagging Question 18 Theory X and Theory Y of human relations management were developed by Douglas McGregor. Following that, William Ouchi introduced Theory Z. What new perspective did Theory Z bring about? a. Workers don’t like to work b. Workers attitude towards work is equivalent to sustenance c. Workers behavior reflects their view of management d. Workers want security the most Question 19 Project communication management’s purpose is to take the right action on the right project information at the right time and involving the right stakeholders. Which of the following is not one of the three main processes in project communications management? a. Planning communications management b. Controlling communications c. Initiating communications d. Managing communications Question 20 A tool called resource loading is used to show the allocation of individual resources to tasks over a period of time. Which one of the following cannot be known from this tool? a. When a resource has some slack available b. When a resource has been allocated to work beyond their regular schedule c. When the project uses the maximum organizational resources d. When the project gets maximum productivity from the organizational resources

Project Manager And The Team Members Have Prepared Reflect

Question 1 A project manager and the team members have prepared reflected on their experiences in the project and prepared reports that explain what went right, what went wrong and what could be done better. Such reports contain valuable knowledge acquired from working on the project and reduces the cost of executing similar projects in the future. What is the correct term for these reports? a. Audit report b. Lessons-learned reports c. Project change requests d. Revised project plans

Question 2 Frederick Herzberg propounded the Motivation-Hygiene Theory which classified workplace factors as motivators and hygiene factors (causing dissatisfaction). According to this theory, which one of the following list is a hygiene factor? a. Advancement b. Larger Salary c. Growth opportunity d. Responsibility

Question 3 In their 1964 book titled “The Managerial Grid: The Key to Leadership Excellence”, Robert Blake and Jane Mouton identified five strategies for handling conflicts. Which strategy will be very effective for a project manager when the task is of high importance and the relationship with the stakeholder is of lower importance? a. Forcing b. Withdrawal c. Confrontation d. Compromise

Question 4 You are conducting an audit of a completed project. From what can you expect to get an accurate history of the project? a. Project status reports b. Project progress reports c. Project archives d. Project documents updates

Question 5 According to H.J. Thamhain and D.L Wilemon, project managers can have nine ways to influence team members. Which one of the nine ways refers to letting the worker do the tasks they feel good about? a. Assignment b. Promotion c. Expertise d. Work challenge

Question 6 In Abraham Maslow’s hierarchy of needs which of the following exemplifies the highest level of need? a. Challenging projects b. Status c. Team association d. Sustenance

Question 7 A project manager plans to send a weekly report to update key stakeholders of all that has been accomplished during the past week. Which report template should the project manager use? a. Status report b. Progress report c. Revised project plan d. Project archive

Question 8 An inordinate amount of any project manager’s time is spent on communicating. Learning some key principles can help in effective communication. Which one of the following is not a display of effective communication skills by the project manager? a. Establishing a team contact directory to organize meetups and lunches b. Celebrating after the kick-off meeting by taking the team out for lunch c. Explaining the potential risks to the project sponsor during lunch d. Responding promptly to emails while at lunch with a team member

Question 9 It is good project management practice to include essential project communication activities in the work breakdown structure (WBS). Information corresponding to this WBS activity should also be prepared so that a number of questions can be answered. Which one of the following information is not important to be included in the WBS? a. Who prepares the report b. Who has responsibility for the report c. Who all are to receive the report d. Who requested the report

Question 10 Which one of the following as per Douglas Ross, author of “Applying Covey’s Seven Habits to a Project Management Career”, differentiates a good project manager from the rest? a. Seek first to understand, then to be understood b. Be proactive c. Put first things first d. Synergize

Question 11 You have been appointed to manage a project whose team will be spread across three countries. Your organization plans to provide you with training to increase your effectiveness in leading global teams. Which one of the following will not be part of this training? a. An introduction to the cultural differences in the unfamiliar countries b. An exposure to international and virtual team building exercises c. A study of the procedures and protocols required to conduct international business d. An explanation of communication choices of the potential international team members

Question 12 Project managers must learn to work with the growing trend of team members working from home. If managed well, this can be of benefit to all. Which one of the following is important for telework to be effective? a. Teleworking team member’s home is close to the office b. Team member visits office for a short duration on every teleworking day c. Team member who is teleworking should have a large dedicated workspace d. Work for the teleworking team member is well defined

Question 13 Rapport is a relation of harmony, conformity, accord or affinity. Project managers must develop rapport with the stakeholders in order to practice empathic listening. Which of the following rapport-establishing techniques can be used to help one identify if their behavior is unreasonable? a. Synergizing b. Mirroring c. Collaborating d. Coordinating

Question 14 New project team members can benefit greatly by acquiring general and specific knowledge about the projects. Specific knowledge can be obtained from the project related documents. Which one of the following electronic tools is best suited for sharing knowledge among project team members, particularly of the general kind? a. Wiki b. Email c. Google Docs d. SharePoint portal

Question 15 You are planning the human resource requirements for a project. You have determined the type of requirements and also made the work assignments. Following that, you are preparing a detailed plan to show the period in which each person is required to work on the project. What is the term for this plan? a. Resource assignment plan b. Staffing allocation plan c. Staffing management plan d. Responsibility assignment plan

Question 16 After reading Patrick Lencioni’s list of five dysfunctions of a team you decide to make some changes with the project team you are managing. Which one of the following is not based on this list? a. Carry out team building exercises to build trust and confidence b. In meetings, support the decisions of the smartest people c. Assign clear responsibilities to each team member and review periodically d. Regularly meet with team members to learn their thoughts, opinions, ideas and concerns

Question 17 The status review meeting is a useful technique for performance reporting. Which one of the following is not a purpose of status review meetings? a. To discuss about project issues b. To explain in detail selected project information c. To conflict with those who are being obstacles to the project d. To motivate team members whose project work is lagging

Question 18 Theory X and Theory Y of human relations management were developed by Douglas McGregor. Following that, William Ouchi introduced Theory Z. What new perspective did Theory Z bring about? a. Workers don’t like to work b. Workers attitude towards work is equivalent to sustenance c. Workers behavior reflects their view of management d. Workers want security the most

Question 19 Project communication management’s purpose is to take the right action on the right project information at the right time and involving the right stakeholders. Which of the following is not one of the three main processes in project communications management? a. Planning communications management b. Controlling communications c. Initiating communications d. Managing communications

Question 20 A tool called resource loading is used to show the allocation of individual resources to tasks over a period of time. Which one of the following cannot be known from this tool? a. When a resource has some slack available b. When a resource has been allocated to work beyond their regular schedule c. When the project uses the maximum organizational resources d. When the project gets maximum productivity from the organizational resources

Paper For Above instruction

The set of questions provided covers various aspects of project management, including lessons learned, motivation theories, conflict resolution strategies, project documentation, influence tactics, motivational needs, reporting templates, communication skills, work breakdown structures, leadership philosophies, global team management, teleworking, rapport building, knowledge sharing tools, resource planning, team dysfunctions, project meetings, management theories, communication processes, and resource loading analysis. This comprehensive review underscores the importance of integrated project management practices and theories that contribute to project success.

Understanding lessons learned reports is fundamental in project management as they facilitate continuous improvement by documenting what went right, what went wrong, and what can be improved in future projects (Kerzner, 2017). These reports, often called lessons-learned reports, serve as repositories of knowledge that reduce repetitive mistakes and enhance efficiency in subsequent projects.

Herzberg’s Motivation-Hygiene Theory distinguishes between motivators that lead to satisfaction and hygiene factors that can cause dissatisfaction if absent (Herzberg, 1966). Hygiene factors such as salary, company policies, and working conditions must be maintained at satisfactory levels to avoid employee dissatisfaction, while motivators like achievement and recognition foster engagement and motivation.

Conflict resolution strategies are critical in managing stakeholder relationships. Blake and Mouton’s managerial grid suggests different approaches, with forcing being effective when the task's importance outweighs relationship concerns (Blake & Mouton, 1964). When task importance is high but stakeholder relationship is low, forcing can ensure task completion despite relational strain.

Project audits depend heavily on archived data, including project archives and documented records, which provide historical accountability and insights into project execution (PMI, 2017). These records inform lessons learned and future planning.

Thamhain and Wilemon’s influence tactics highlight empowering workers by allowing them to undertake tasks they find meaningful (Thamhain & Wilemon, 1988). This approach boosts morale and fosters a sense of ownership, ultimately enhancing productivity.

Maslow’s hierarchy places self-actualization at the top of the motivational pyramid, exemplified by challenging tasks and opportunities for personal growth, leading to higher job satisfaction (Maslow, 1943).

Reporting tools such as status reports are essential for keeping stakeholders informed. A status report provides weekly updates on accomplishments, issues, and upcoming activities, aligning with project monitoring and controlling requirements (PMBOK, 2021).

Effective communication skills involve prompt responses, clarity, and proactive sharing of risks and issues. However, activities like informal social gatherings, while fostering team culture, are less formal and do not directly contribute to effective project communication.

Incorporating communication activities in the Work Breakdown Structure (WBS) clarifies responsibilities and workflows. However, who requests a report is generally not included in WBS documentation, as it pertains more to stakeholder requirements than task responsibilities (PMI, 2017).

Applying Covey’s habits, such as being proactive and beginning with the end in mind, differentiates effective project managers from others (Covey, 1989). These habits promote foresight, responsibility, and strategic planning.

Global team management training often includes cultural awareness, virtual team exercises, and procedural protocols. However, detailed analysis of cultural differences is typically tailored rather than general training content for leadership in global contexts (Fisher & Ury, 1981).

Managing remote teams requires clear work definitions, reduced dependence on physical proximity, and structured routines to enhance productivity and engagement (Davis & Olson, 2020). Effective telework hinges on clear expectations and well-defined responsibilities.

Building rapport with stakeholders involves techniques like mirroring, which reflects behaviors to foster understanding and identify unreasonable conduct, forming a basis for empathic listening (Goleman, 2011).

Knowledge sharing among project members is facilitated by collaboration tools like SharePoint and Wikis, which support both general and specific information exchange, enhancing team coherence (Nonaka & Takeuchi, 1995).

Human Resource Planning involves developing staffing management plans that detail