Project Proposal Team E-Project Management CPMGT 300 Novembe

Project Proposalteam Eproject Management Cpmgt 300november 2 2020pro

Project Proposal Team E Project Management/ CPMGT-300 November 2, 2020 Professor JoDal VanNoy Dr. Gary Saxena Project Proposal For this project to run smoothly, it requires detailed planning. This entails the project team stays on budget, timelines are being met, and deliverables are being provided to managers. For our proposal, we have chosen to relocate ABC's IT Department to a new location. This expansion will allow the company to hire more employees, drive higher customer satisfaction internally and externally, and increase revenue for the company.

Our proposal will identify stakeholders and how they will benefit, project overview, resource requirements, project team, and project sponsorship and leadership. Identifying Stakeholders The stakeholders are the project team, ABC’s Executives and managers, employees, and contractors that are supplying materials. Management benefits by the contractors providing a smooth move and set-up at the new location. The expansion of employees will allow the department to address IT concerns more quickly. Customers internally and externally will benefit because it will increase revenue for the company.

Project Overview The mission and objective are to expand the IT Department to ramp up for the surge of online product orders from customers. To increase staffing to support the increase and meet customer demands. Resources After identifying the new space we’ll need a full team to execute the move and expansion. The move will require full support from our project team. Leaders must work to ensure projects get the support and resources to complete the project (Cobb, 2012).

The project team will consist of a Project Manager who will be the colleague responsible for the review of the overall project and the planning calls as well as budget calls through the project. The Project manager will also be responsible for communicating/negotiating with all of the stakeholders. The Operations Manager will be the logistics main point of contact. The Operations Manager will be responsible to oversee the move process, for making sure standard operating procedures are followed and will work directly with the moving team to ensure things are going smoothly during the move. Our IT department is critical so the Operations Manager will monitor timelines and deliverables for the move.

The project will also require an Account Manager who will be responsible for managing the budget, working with our contracted vendor accounts, contracts, and funding. The Account Manager will communicate the budget and IT department move-related costs associated with the project to the project team and keep us on track with our estimated timelines and deliverables. In addition to the core team, additional resources will be required such as a facilities manager, a moving team and/or company, an IT manager, an equipment support specialist (who can assist with the ordering of additional equipment needs), and an installation team who can assemble all of the existing and new IT equipment for a successful transition into the new location.

Paper For Above instruction

Relocating an entire IT department within a corporation involves meticulous planning, stakeholder engagement, resource allocation, and effective leadership. This project proposal details the strategic approach necessary to ensure a seamless transition that will support ABC's growth objectives and operational demands.

Stakeholder Identification and Benefits

The primary stakeholders include the project team, executive management, employees, contractors, and external vendors. Each stakeholder group plays a vital role in the move's success. Management benefits from a well-executed relocation by minimizing operational downtime and fostering a more efficient IT infrastructure capable of supporting an increased workforce and customer demands. Employees will benefit from the expanded facilities, improved working conditions, and enhanced support services, which are crucial for their productivity and morale. External contractors and vendors are essential for providing logistical support, equipment, and technical expertise necessary during the relocation process. Overall, customers—both internal colleagues and external clients—stand to benefit from improved IT support, faster response times, and increased capacity to handle their service needs, ultimately boosting customer satisfaction and revenue growth.

Project Overview and Objectives

The primary objective of this project is to expand and relocate ABC’s IT Department to a new site that can accommodate future growth and operational efficiency. The move aims to support a surge in online product orders by increasing staffing levels, upgrading facilities, and enhancing infrastructure capabilities. The overarching goal is to complete the relocation with minimal disruption, maintain data integrity, and establish a scalable environment for ongoing development.

Resource Requirements and Team Composition

Achieving this objective requires a detailed allocation of resources, including human capital and physical assets. The project team will include a project manager responsible for overall coordination, schedule adherence, and stakeholder communication. The project manager will liaise with the operations manager, who oversees logistics and ensures compliance with operational standards during the move. The account manager will handle budgeting, vendor negotiations, and funding oversight to ensure financial adherence.

Additional resources encompass a facilities manager, a dedicated moving team, an IT manager, an equipment support specialist to oversee hardware procurement and installation, and technical staff to assemble and configure IT equipment. Procurement of new hardware, testing of systems, and setup of the new workspace are critical tasks within this resource plan.

Sponsorship, Leadership, and Project Governance

Strong project sponsorship from senior management is imperative to secure the necessary funding and organizational commitment. Leadership should provide clear guidance, resolve conflicts promptly, and motivate the team through regular updates and recognition of milestones. Effective governance structures, including steering committees and status reporting protocols, ensure accountability and transparency throughout the project lifecycle. Cobb (2012) emphasizes the importance of leadership in aligning project outcomes with organizational goals and maintaining stakeholder engagement.

Implementation Phases and Success Metrics

The project will unfold in distinct phases: planning, resource mobilization, execution, testing, and closure. During planning, detailed timelines, risk assessments, and contingency plans will be established. Execution involves physical relocation, hardware installation, and system verification. Success will be measured by adherence to schedule, budget compliance, minimal operational downtime, and stakeholder satisfaction.

Conclusion

The relocation of ABC's IT Department presents an opportunity to bolster the company's technological foundation, enhance operational efficiency, and support future business growth. Through careful stakeholder engagement, strategic resource management, and strong leadership, the project can be executed effectively, leading to a successful transition that aligns with the company's strategic objectives.

References

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