Remote Deposit Capture Project Part 2: Project Scope Managem

Remote Deposit Capture Projectpart 2 Project Scope Management

Develop a scope statement for the project, including product characteristics, requirements, and deliverables. Additionally, create a work breakdown structure (WBS) for the project, followed by a Gantt chart in MS Project based on the WBS.

Paper For Above instruction

Introduction

Effective project management necessitates the comprehensive definition of scope and structured planning. In this paper, I will develop a detailed scope statement for the Remote Deposit Capture project, create a work breakdown structure (WBS), and generate a Gantt chart to visualize project timelines. These components serve as vital tools to ensure project clarity, facilitate resource allocation, and monitor progress until successful completion.

Scope Statement for Remote Deposit Capture Project

The primary objective of the Remote Deposit Capture project is to develop a secure, reliable, and user-friendly application that allows clients to electronically deposit checks via their devices. The product aims to enhance the bank's service offerings, improve operational efficiency, and increase profitability within a six-month timeline, costing approximately $500,000. It also seeks to support the company's strategic goal of expanding technological expertise and client engagement.

The application will have specific features and requirements, including 24/7 availability, robust security, and seamless integration with scanning hardware and software. It will transmit check images electronically, facilitating quick deposits and real-time transaction monitoring. Support services for the application will be provided six days a week from 9 am to 6 pm, with periodic system maintenance scheduled weekly and as needed.

Key deliverables include comprehensive project management documents—business case, charter, scope statement, Work Breakdown Structure (WBS), schedule, cost baseline, status reports, and lessons learned reports. Product deliverables encompass research reports, design documents, software code, hardware components, user manuals, and marketing materials. The project’s success will be measured by completing the project within six months and under budget, with operational benefits projected to generate $400,000 annually for three years. It is crucial that the application becomes self-sustaining financially within three years of deployment.

Work Breakdown Structure (WBS)

The WBS provides an organized hierarchy of tasks necessary to complete the project. Based on the project charter and scope statement, the WBS is structured into four main phases: Initiating, Planning, Executing, and Monitoring & Controlling. Each phase subdivides into detailed tasks as follows:

1.0 Initiating

  • 1.1 Identify stakeholders
  • 1.2 Prepare project charter
  • 1.3 Hold project kick-off meeting

2.0 Planning

  • 2.1 Planning team meeting
  • 2.2 Prepare the team for the project
  • 2.3 Prepare the scope statement with the team
  • 2.4 Prepare Work Breakdown Structure (WBS)
  • 2.5 Prepare cost baseline:
    • 2.5.1 Determine task resources
    • 2.5.2 Determine task durations
    • 2.5.3 Determine task dependencies
    • 2.5.4 Create draft Gantt chart
    • 2.5.5 Analyze and review the chart
  • 2.6 Identify, discuss, and prioritize risks

3.0 Executing

  • 3.1 Gather user inputs into the system
  • 3.2 Develop application content:
    • 3.2.1 Bank statements integration
    • 3.2.2 Check deposit functionality
    • 3.2.3 Money transfer features
  • 3.3 Design the application interface and architecture
  • 3.4 Construct and develop the application software
  • 3.5 Conduct application testing phases
  • 3.6 Promote and market the application to clients

4.0 Monitoring and Controlling

  • 4.1 Generate progress reports regularly
  • 4.2 Finalize and close the project:
    • 4.2.1 Prepare the final project report
    • 4.2.2 Prepare the final project presentation

Creating the Gantt Chart in MS Project

Using the developed WBS, I will create a visual Gantt chart in MS Project 2013. Each task from the WBS will be entered without specifying durations or dependencies, solely focusing on task hierarchy and names. The outline numbering feature will reflect the WBS structure. This Gantt chart will serve as a visual timeline of the project tasks, enabling effective tracking, resource management, and adjustment to maintain project scope, schedule, and budget.

Conclusion

Developing a comprehensive scope statement, WBS, and Gantt chart is fundamental to the success of the Remote Deposit Capture project. Clear scope definition ensures stakeholder alignment, while the WBS breaks complex work into manageable components. The Gantt chart provides a visual timeline, crucial for monitoring progress. Together, these tools facilitate systematic project execution, risk management, and timely completion within budget, ultimately supporting the company's strategic goals of technological advancement and market competitiveness.

References

  • Project Management Institute. (2017). A Guide to the Project Management Body of Knowledge (PMBOK® Guide) (6th ed.). PMI.
  • Kerzner, H. (2013). Project Management: A Systems Approach to Planning, Scheduling, and Controlling. Wiley.
  • Schwalbe, K. (2015). Information Technology Project Management. Cengage Learning.
  • Larson, E. W., & Gray, C. F. (2017). Project Management: The Managerial Process. McGraw-Hill Education.
  • PMI. (2019). Practice Standard for Work Breakdown Structures. Project Management Institute.
  • Knaster, R. (2014). Visual Project Management: Simplify & Accelerate Your Projects. Wiley.
  • Gould, F. E., & Joyce, R. (2012). Construction Planning & Scheduling. Wiley.
  • Heldman, K. (2018). Project Management JumpStart. Wiley.
  • Meredith, J. R., & Mantel, S. J. (2014). Project Management: A Managerial Approach. Wiley.
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