SCM 304 Project Concept Phase: What? Charity Golf Tournament

SCM 304 Projectconcept Phase What? Class charity golf tournament Why?

Develop a comprehensive project plan for a charity golf tournament aimed at raising funds for the marketing scholarship fund. Your plan should include defining the project scope, setting a tentative schedule with key milestones, identifying necessary resources and personnel, creating an organizational responsibility chart, and planning activities for execution. Detail the planning phases including activity identification, resource allocation, event layout, flow of operations, and post-event review. Additionally, incorporate a post-completion assessment to evaluate the results and propose improvements. Illustrate understanding of supply chain logistics by explaining how different components coordinate to ensure the successful execution of the event. Include a detailed budget with an itemized list and graphical emphasis. Discuss marketing strategies, sponsorship acquisition, tournament activities, and support from school departments. Conclude with a personal reflection video describing how supply chain processes facilitate event success and your expected outcomes.

Paper For Above instruction

The success of a charity golf tournament hinges on meticulous project planning and execution, particularly in managing the complex flow of goods, information, and people. The first phase, the concept phase, involves defining the project's purpose, scope, and type. For this event, the goal is to raise funds for the marketing scholarship, and the project type is a community engagement event incorporating golf and strategic sponsorships. The scope includes venue selection, scheduling, resource identification, and stakeholder roles.

Following the concept, the project definition phase involves developing a detailed plan, including creating a tentative schedule, selecting the venue (Dos Lagos Golf Course in Corona, CA), and drafting an itemized budget utilizing a Google Sheet with visual clarity. Essential resources include golf equipment, promotional materials, prizes for games, and silent auction items. Human resources involve tournament staff, volunteers, sponsors, and school departments supporting marketing and operations. An organizational responsibility chart clarifies roles: tournament coordinator, operations team, marketing team, sponsorship team, and volunteer coordinators.

The planning phase deepens the preparation by identifying specific activities, deadlines, and layout plans. The event's timeline encompasses activities such as securing sponsorships, selling tickets, organizing mini-games, and preparing auction items. The event layout includes a detailed floor plan with designated areas for registration, hole activities, silent auction, and social gathering. An event flow chart ensures that players, staff, and guests know the sequence of activities, optimizing the flow of participants and minimizing congestion. Activities like hole contests—longest drive, closest to the pin, and hit the filing cabinet—are scheduled with shifts to maintain engagement and coverage.

Execution, or the performance phase, involves mobilizing staff and volunteers according to the roles and schedules mapped during planning. On the event day, activities include golfer registration, tournament play, mini-games at designated holes, silent auction bidding, and closing ceremonies. Effective coordination ensures that the flow of players, supplies, and information proceeds smoothly. Photos from the event reveal a lively atmosphere, with participants engaging in various activities and contributing to the fundraising efforts.

The post-completion phase focuses on evaluating the event's success, with the team calculating total revenue—achieving a total of $5,788.10—and assessing whether goals were met. A post-event review highlights operational strengths and areas for improvement, such as increasing sponsorship outreach or enhancing marketing efforts for future events. Team members reflect on challenges encountered, such as deadline management for sponsorship signage and ticket sales, providing valuable lessons learned.

Supply chain logistics play a pivotal role throughout the event, orchestrating the seamless movement of resources, from promotional materials and auction items to participant flow and communication channels. Effective logistics coordination ensures that each element supports the event’s objectives, from early planning through execution and review. The detailed planning, resource management, and logistical oversight enable the event to meet its fundraising goals and deliver an engaging experience for participants.

In conclusion, a successful charity golf tournament exemplifies comprehensive project management that integrates supply chain principles. From developing a detailed budget and responsibility chart to designing layout plans and flowcharts, each step ensures operational efficiency. The application of logistics concepts not only facilitates smooth event delivery but also maximizes fundraising potential. Personal insights into supply chain strategy—such as timing for procurement, coordination among team members, and contingency planning—highlight their importance in event management. Ultimately, this systematic approach enhances the chances of achieving desired outcomes and establishing a model for future initiatives.

References

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