Shelly Cashman Access 2016 Modules 8-10: SAM Capstone Projec ✓ Solved

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Shelly Cashman Access 2016 | Modules 8-10: SAM Capstone Proje

Open the file SC_AC16_CS8-10a_FirstLastName_1.accdb, available for download from the SAM website. Save the file as SC_AC16_CS8-10a_FirstLastName_2.accdb by changing the “1” to a “2”. If you do not see the .accdb file extension in the Save As dialog box, do not type it. The program will add the file extension for you automatically.

Open the Preview Parent Contact Report macro in Design View. Change the View argument to Print Preview. Save the change to the macro, and then close the Preview Parent Contact Report macro. Create a new macro with two submacros by following the directions below: When the Macro Design window opens, display the Action Catalog.

Add the first submacro to the macro, using Open Camper Table as the name for the submacro. In the first submacro, use the OpenTable action to open the Camper table in Datasheet View and in Edit data mode. Add a second submacro to the macro, using Open Reservation Table as the name for the macro. In the second submacro, use the OpenTable action to open the Reservation table in Datasheet View and in Edit data mode. Save the macro with the name OpenTables. Confirm that your macro matches Figure 1 on the next page, and then close the macro.

Open the Payments table in Datasheet View and create a data macro for the table. Click the Before Change button on the Table Tools tab. Create the macro shown in Figure 2 on the next page. Save and close the macro, then save and close the Payments table.

Create a Navigation form for the database with the following options: Use the Horizontal Tabs layout. Add the Camper, Parent, and Reservation Datasheet forms to the Navigation form in that order. Change the title (in the Form Header) to Main Navigation Form. Save the navigation form with the name Main Navigation Form. Switch to Form View and confirm that your form matches Figure 3 on the next page.

Open the Counselor form in Datasheet View and perform the following tasks to create a UI macro for the form: Select the CounselorID column. Click the Property Sheet button. Click the Build button for the On Click event and select Macro Builder. Create a macro that opens the Counselor Master Form when a user selects a value in the CounselorID column. Save and close the macro, then save and close the form.

Open the Main Menu Form in Layout View and add the Forms List form to the Main Menu Form as the last horizontal tab. Rename the Forms List tab as Master Forms. Move the Counselor tab so that it appears first in the list. Confirm that the form matches Figure 5 on the following page and then save and close the form.

Open the Open Master Forms form in Design View and add a command button to the form. Ensure that Use Control Wizards is selected, and use the following options when creating the command button: Select Miscellaneous as the category and Run Macro as the action. Select Forms.Open Parent Master Form as the macro. Select the Text option and enter the text Open Parent Master Form. Name the command button Open_Parent_Master_Form. Save the changes to the form but do not close it.

With the Open Master Forms form still open in Design View, complete the following actions: Select the three buttons on the form and use the Size/Space menu to adjust the size to Widest. Use the Size/Space menu to adjust the spacing of the button controls to Equal Vertical. Align the buttons to the Left. Confirm that your form matches Figure 6 on the following page. Save and close the Open Master Forms form.

Open the database in Backstage View, and then click the View and edit database properties link. When the Properties dialog box displays, create a custom property for the database: Create a custom property named Confirm. Select Date as the type. Enter 05/10/2017 as the value. Confirm that your custom property matches the one shown in Figure 7 on the following page.

With the database still open in Backstage View, click the Options tab. Select the Main Menu Form as the display form for the database. Save the changes to the options. Open the Counselor table in Design View, and then create a custom input mask for the CounselorID field. The CounselorID field must consist of two letters and two numbers. All letters should display in uppercase.

With the Counselor table still open in Design View, create a single-field index on the LastName field. Save the changes to the table design and then close the table. Open the Parent table in Design view and create a multiple-field index. Name the index ParentLocation. Use the State field, sorted in Descending order, as the first field in the index. Use the City field, sorted in Ascending order, as the second field in the index. Save the changes to the table design, and then close the table.

Open the Payments table in Design View, and then open the Property Sheet for the table and make the following updates: Create a validation rule for the table requiring that the Deposit field value is always less than or equal to the TotalFees field value. Enter Deposit cannot exceed TotalFees as the validation text. Close the Property Sheet, save the changes to the table, then close the table.

Create a blank form based on the 1 Right application part. With the Navigation Pane open, switch to viewing database items by the custom category named Family Information in the Navigation Pane. Add the following Parent Master Form and the Camper Master Form to Family Information Forms group. Confirm the Family Information Forms group matches Figure 9 on the following page.

Add a new group to the Family Information category as described below: Name the new group Family Reports. If necessary, move the Family Reports group so that it appears between the Family Information Forms group and the Unassigned Objects group. In the Navigation Pane, add the Parent Contact Report to the Family Reports group in the Navigation Pane to match Figure 9 on the following page.

Create a new query in SQL View based on the Adventure table: Add all fields from the Adventure table to the new query using the asterisk (*) in the Select clause. Save the query as AdventureQuery.

Open the ActivityQuery in SQL View, and then add the Audience field to the SELECT clause (after the Description field.) Run the query, and ensure that the results match those shown in Figure 11 on the following page. Save and close the the ActivityQuery.

Open the PaymentsQuery in SQL View. Add a computed field to the SELECT clause (after the Deposit field) to calculate the remaining payment for the camp session by subtracting the Deposit field value from the TotalFees field value. Run the query and ensure that the results match those shown in Figure 12 on the following page. Save and close the query.

Open the ReservationsCriteriaQuery in SQL View. Add a WHERE clause to restrict retrieval to only those reservations where the lodging fee is greater than 150. Run the query, and check your results. Save and close the ReservationsCriteriaQuery.

Open the ParentStatesQuery in SQL View. Add an OR clause to retrieve only those records in which the State field is equal to PA or NJ. Run the query and ensure that the results match those shown in Figure 14 on the following page. Save and close the ParentStatesQuery.

Open the ReservationSessionQuery in SQL View. Add an AND clause to retrieve only those records in which the SessionID field is equal to 2 and the Lodging Fee field is equal to 0. Run the query and ensure that the results match those shown in Figure 15 below. Save and close the ReservationSessionQuery.

Open the MassachusettsCountQuery in SQL View. Modify the SELECT clause to count the number of parents located in MA. Run the query and ensure that the results match those shown in Figure 16 below. Save and close the MassachusettsCountQuery.

Open the JoinQuery in SQL View. Add a WHERE clause that joins the Reservation table and the Parent table. Run the query and ensure that the results match those shown in Figure 17 below. Save and close the JoinQuery.

Open the CounselorSkillsQuery in SQL View. Add a caption to the Specialty field in the SELECT clause. Run the query, and confirm that the last field in the query displays as SpecialSkills. Save and close the CounselorSkillsQuery.

Open the SortQuery in SQL View. Modify the query to sort the records in ascending order by the State field. Run the query and ensure that the results match those shown in Figure 19 below. Save and close the SortQuery.

Open the GroupingQuery in SQL View. Modify the query to add the State field to the SELECT statement, group the records by the State field, and sort the records by the State field in Ascending order. Run the query and ensure that the results match those shown in Figure 20 below. Save and close the GroupingQuery.

Save and close any open database objects. Compact and repair your database, and then exit Access. Follow the directions on the SAM website to submit your completed project.

Paper For Above Instructions

The Shelly Cashman Access 2016 Modules 8-10 SAM Capstone Project provides a comprehensive exercise in utilizing Microsoft Access, with tasks incorporating the creation and manipulation of macros, data tables, navigation forms, and queries. Mastery of these skills is critical for the effective management of databases, whether in business, education, or personal environments.

Initially, the project prompts users to modify an existing database file, illustrating the importance of version control in database management. By renaming files and saving changes systematically, users foster better organization and minimize the risks of data loss. This step highlights a crucial aspect of database management: maintaining clear records of data alterations over time.

Once the file is prepared, the first major task involves altering a macro. The ability to adjust macro arguments demonstrates how programming logic can be tailored to fit specific needs. In practical applications, this skill allows users to create customized actions that can significantly streamline workflows. By converting a simple report preview into a print preview, users illustrate the adaptability of macros in responding to various user requirements.

Creating a new macro with two submacros as instructed emphasizes the functionality and flexibility of macros in Microsoft Access. The OpenTable action within submacros exemplifies a fundamental ability in Access: linking various tables and forms through straightforward commands. Ensuring these macros align with provided figures instills careful attention to detail, reinforcing the significance of visual aids in database design.

The introduction of data macros to the Payments table exemplifies the dynamic and responsive nature of data management. The Before Change event enhances data integrity by ensuring that critical updates are performed under controlled conditions. This functionality reflects industry standards for database management, where validation strategies are essential for reliable operations.

Constructing a Navigation form necessitates the ability to integrate various forms into a cohesive user interface. Utilizing the Horizontal Tabs layout provides a clear, organized view for users to access different functions. This step is particularly relevant in the development of user-friendly databases, recognizing that ease of navigation enhances user experience. Proper naming conventions for forms, such as the Main Navigation Form, underline an essential practice in database design: enforcing consistent terminology to improve understanding and usability.

Another pivotal aspect of the project is creating UI macros that significantly enhance user interaction with forms, particularly in accessing data through the CounselorID column. User experience is a critical component of database design, as intuitive navigation directly impacts data utilization and functionality.

Incorporating command buttons within the Main Menu Form helps solidify the concept of interactive databases. By implementing control wizards to establish connections between buttons and corresponding forms, users are afforded a visual means of executing tasks efficiently. This hands-on approach provides insight into how users can improve their workflows through effective interface design.

Adjusting forms in Design View to meet specified criteria emphasizes the importance of aesthetics in database applications. The project underscores that databases must not only function but also present data in visually appealing ways, hence improving user engagement with the software.

Managing custom properties within the database and setting display forms point toward the increasingly administrative nature of database management. Users are not only tasked with developing functionality but also with maintaining database environments that align with organizational goals. These administrative skills represent a necessary aspect of database management, as recognizing and implementing display forms can significantly impact user accessibility.

The creation of input masks and indexes within the Counselor table illustrates best practices for data entry and retrieval. Input masks improve data consistency, while indexes facilitate faster searches—both of which are integral for performance optimization in any large database.

Implementing validation rules, particularly within the Payments table, further reinforces data integrity and reliability. As seen in this project, crafting specific conditions—like ensuring that deposits do not exceed total fees—reveals the proactive approach that is necessary to maintain accurate records and prevent discrepancies.

Developing SQL queries highlights the power of SQL in managing and manipulating data effectively. This capability is indispensable in real-world applications, where extracting, aggregating, and filtering data is a frequent task. The project showcases varying SQL commands that refine how data insights are generated, aiding decision-making processes.

Throughout this project, the need for careful attention to detail cannot be overstated. Each microtask, whether it's adding a WHERE clause or establishing a custom input mask, contributes significantly to the operational integrity of the database. Such meticulousness enhances users’ appreciation for the underlying principles of database management.

Upon completion of the project, the final steps—compact and repair database, alongside submission—encapsulate the cyclical nature of database work. It is not merely about building but also about maintaining and ensuring the database remains functional and efficient over time.

References

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