Students Are Required To Create A Fictitious Preferably A Ma

Students Are Required To Create A Fictitious Preferably A Manufacturi

Students are required to create a fictitious (preferably a manufacturing) company (or use a company with which you are familiar). The company will have the following details: 1) A brief description about the company, including industry information and products. 2) An organizational chart showing clearly the corporate structure. 3) Individual Data Flow Diagram (DFD) for each of the following cycles: a. The Revenue cycle b. The Expenditure cycle c. The Production cycle d. The Human Resource cycle 4) Finally all the four cycles should be presented in one integrated diagram. Students can use the diagrams presented in the textbook and elaborate the diagrams. Students will be graded on the inclusion of all items above as well as neatness and accuracy of the study.

Paper For Above instruction

Introduction and Company Description

The chosen company for this study is a hypothetical manufacturing enterprise named "GreenTech Manufacturing Inc." This company operates within the eco-friendly packaging industry, producing sustainable containers made from biodegradable materials such as plant fibers and recycled plastics. GreenTech Manufacturing Inc. aims to cater to eco-conscious food service providers, retail companies, and individual consumers seeking environmentally friendly packaging solutions. The company's core products include biodegradable food containers, drink cups, and takeaway packaging, which are designed to meet sustainability standards and reduce plastic waste.

The company's mission is to lead the green packaging industry through innovative, environmentally responsible product development while maintaining efficiency and cost-effectiveness. GreenTech employs 150 employees, organized into various functional departments such as Production, Marketing, Sales, Human Resources, Finance, and Research & Development. Its operations are characterized by a closed-loop supply chain, sourcing raw materials from recycled sources, and utilizing energy-efficient manufacturing processes.

Organizational Structure

The organizational chart of GreenTech Manufacturing Inc. illustrates a hierarchical structure with the following key positions:

- Chief Executive Officer (CEO)

- Vice President of Operations

- Production Manager

- Production Supervisors

- Machine Operators

- Quality Control Manager

- Vice President of Sales & Marketing

- Sales Managers (Regional)

- Marketing Managers

- Vice President of Human Resources

- HR Generalists

- Recruitment Specialists

- Vice President of Finance

- Accounts Payable & Receivable

- Financial Analysts

- Research & Development Department

The chart clearly delineates the lines of authority and departmental responsibilities, facilitating efficient communication and decision-making processes.

Data Flow Diagrams (DFDs)

The DFDs depict the flow of information within each of the identified cycles, illustrating how data is processed and transferred across different entities and departments.

a. Revenue Cycle

The Revenue cycle begins when a customer places an order. The Sales Department records the order and verifies customer creditworthiness. An order confirmation is sent to the customer, and the sales data is entered into the sales database. The warehouse receives an order for shipment, and delivery details are communicated to the Logistics Department. Upon delivery, the Accounts Receivable team generates an invoice, which is sent to the customer. Payments received are processed and posted to customer accounts. The cycle concludes with the updating of the sales and cash receipt records.

b. Expenditure Cycle

The Expenditure cycle starts with the identification of raw material needs by the Purchasing Department. Purchase requisitions are submitted and approved, leading to purchase orders issued to suppliers. Suppliers send confirmations and invoices to the Purchasing Department. The Goods Receiving department verifies the receipt of raw materials, which are then logged into inventory. The Accounts Payable department reviews invoices and approves payments. Payments are processed and recorded, completing the cycle.

c. Production Cycle

The Production cycle begins with the scheduling of manufacturing plans based on demand forecasts. Raw materials are issued from inventory to production. Machine operators follow work orders to manufacture products, with progress monitored by supervisory staff. Quality Control inspects finished goods for adherence to standards. Approved products are moved to inventory, and production costs are recorded accordingly.

d. Human Resource Cycle

The Human Resource cycle involves staffing, recruitment, and employee management. Job requisitions are initiated and approved by HR. Candidates are screened, interviewed, and hired. Employee records are maintained, and payroll is processed based on hours worked and wages. Employee contributions to benefits and training programs are also managed within this cycle. Termination procedures are initiated when necessary, with exit interviews and documentation.

Integrated Data Flow Diagram

All four cycles are integrated into a comprehensive Data Flow Diagram, illustrating the interconnectedness of processes across departments. For instance, sales data from the Revenue cycle influence production planning and inventory management in the Production cycle. Similarly, purchase orders from the Expenditure cycle impact raw material availability for manufacturing. HR data supports staffing needs across production and other departments, while financial data from all cycles feed into the overall accounting system.

The integrated diagram ensures a holistic view of the company's data processing environment, emphasizing the importance of accurate data flow for operational efficiency and decision-making.

Conclusion

This comprehensive approach to modeling business cycles through detailed DFDs enables GreenTech Manufacturing Inc. to enhance its operational efficiency, ensure data accuracy, and improve decision-making processes. By understanding the flow of information across cycles and departments, the company can identify potential bottlenecks, improve communication, and facilitate integration of business processes, ultimately contributing to its mission of sustainable growth and environmental responsibility.

References

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• Davis, R. (2020). Fundamentals of Data Flow Diagrams. Oxford University Press.
• Hall, J. (2021). Enterprise Resource Planning Systems: An Overview. Harvard Business Review.
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• O'Brien, J. A., & Marakas, G. M. (2018). Introduction to Information Systems. McGraw-Hill Education.
• Romney, M. B., & Steinbart, P. J. (2018). Accounting Information Systems. Pearson.
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• Valacich, J., & Schneider, C. (2018). Information Systems Today: Managing in the Digital World. Pearson.
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