This Assignment Consists Of Two Sections: A Business 655920

This Assignment Consists Of Two 2 Sections A Business Requirements

This assignment consists of two (2) sections: a business requirements document and a project plan. You must submit both sections as separate files for the completion of this assignment. Label each file name according to the section of the assignment it is written for. Additionally, you may create and/or assume all necessary assumptions needed for the completion of this assignment. Documenting the existing IT network and system is an important first step, but you, the CIO, know that capturing the needed changes can be critical to your success as an executive.

You know that procuring and documenting quality business requirements is an important step toward the design of quality information systems. Completion of a quality requirements document allows user needs and expectations to be captured, so that infrastructure and information systems can be designed properly. Using the requirements document provided in the course shell as a part of the requirements gathering process, you are to assess the needs of the company as it prepares to become a multinational organization. You must consider current and future trends and requirements; however, assumptions should be realistic and carefully considered. The needs of the organization should be documented.

Later deliverables will focus on specifics of all requirements. Section 1: Business Requirements Document Write a four to six (4-6) page original business requirements document for the project plan using the template provided Describe the project needs, including the following: Describe the scope and analyze how to control the scope. Speculate and give justifications for how to control scope. Identify possible risks, constraints, and assumptions. Describe the needed integration with other systems and infrastructure.

Note: Database and Data Warehousing, Cloud Technology and Virtualization, and Network Infrastructure and Security. Assess the human capital that may be needed to complete the project, ensuring that necessary skill sets are identified. Speculate on possible outsourcing or offshoring needs that may be required to accomplish project. Define relevant terms that will be used throughout the project. Include cost projections for staffing, infrastructure, and other resources.

Use at least two (2) quality resources in this assignment. Note: Wikipedia and similar Websites do not qualify as quality resources. Your assignment must follow these formatting requirements: Be typed, double spaced, using Times New Roman font (size 12), with one-inch margins on all sides; citations and references must follow APA or school-specific format. Check with your professor for any additional instructions. Include a cover page containing the title of the assignment, the student’s name, the professor’s name, the course title, and the date.

The cover page and the reference page are not included in the required assignment page length. Section 2: Revised Project Plan Use Microsoft Project to: Update the project plan (summary and detail) template, from Project Deliverable 1: Project Plan Inception, with three to five (3-5) new project tasks, each consisting of five to ten (5-10) subtasks. The specific course learning outcomes associated with this assignment are: Describe the integrative functions and activities within the information systems area, including the role of the CIO and technologies managed within the organization. Evaluate how information technology (IT) is aligned with the strategy of the organization, and how to make appropriate choices about architecture in relationship to overall organization goals.

Use technology and information resources to research issues in information systems. Write clearly and concisely about leadership issues and strategic insight of the Information systems domain using proper writing mechanics and technical style conventions.

Paper For Above instruction

Introduction

The advent of globalization and rapid technological advancements necessitate that organizations, especially those aiming to become multinational, develop comprehensive business requirements and project plans. As the Chief Information Officer (CIO), overseeing this transition involves detailed assessment and strategic planning of the company's IT infrastructure, data management, security, human resources, and project execution strategies. This paper presents a comprehensive business requirements document (BRD) and an updated project plan that align with organizational goals and future growth prospects.

Section 1: Business Requirements Document

Project Scope and Control

The project scope encompasses upgrading and integrating the company's IT infrastructure to support multinational operations, including database management, cloud services, virtualization, network security, and system integration. Controlling scope involves establishing clear deliverables, milestones, and boundaries, alongside rigorous change management practices. Justifications for controlling scope include preventing scope creep, ensuring resource allocation efficiency, and maintaining alignment with strategic objectives. Regular stakeholder engagement and scope validation sessions serve as essential mechanisms to mitigate scope expansion and manage expectations.

Risks, Constraints, and Assumptions

Key risks include technological implementation failures, data security breaches, budget overruns, and resistance to change. Constraints comprise limited budget allocations, existing legacy systems, regulatory compliance requirements, and geographic dispersion. Assumptions include stable executive support, availability of skilled technical personnel, and cooperation from external vendors. Recognizing these factors is vital to develop contingency plans and manage project expectations effectively.

System and Infrastructure Integration

Successful integration necessitates seamless connectivity between local and global systems, adoption of scalable cloud platforms, and standardized security protocols. Integration with enterprise resource planning (ERP), customer relationship management (CRM), and supply chain management (SCM) systems is critical. Infrastructure components include high-speed broadband, virtual private networks (VPN), secure data warehouses, and virtualization platforms tailored for scalability and redundancy.

Human Capital and Outsourcing Considerations

The project requires a multidisciplinary team comprising IT specialists, cybersecurity experts, data analysts, cloud architects, and project managers. Skills needed include proficiency in cloud computing, virtualization, cybersecurity best practices, and systems integration. Outsourcing may be considered for specialized tasks such as software development, data migration, and 24/7 technical support, particularly when local talent availability is limited. Offshoring options might include software development hubs in regions with cost advantages, provided quality and security standards are maintained.

Terms and Cost Projections

Definitions to be used throughout the project include 'scope management,' 'system integration,' 'cloud migration,' 'virtualization,' and 'cybersecurity baseline.' Cost projections encompass staffing—salaries and consulting fees, infrastructure—hardware, software, cloud subscription costs, and training expenses. Estimated total budget aligns with project complexity, expected duration, and resource needs, with contingency funds allocated for unforeseen circumstances.

Future Trends and Requirements

Considering future trends such as artificial intelligence (AI), Internet of Things (IoT), and big data analytics will ensure that the infrastructure remains scalable and adaptable. Incorporating flexible architectures like microservices and adopting a DevOps culture optimize continuous delivery and system agility.

Section 2: Revised Project Plan

Updating the Project Plan

Using Microsoft Project, the existing project plan will be expanded to include three to five new tasks, each with 5-10 subtasks. These tasks reflect additional critical activities necessary to ensure smooth project execution, such as stakeholder training, cybersecurity audits, compliance reviews, integration testing, and performance monitoring.

For example:

  1. Stakeholder Training and Change Management
    • Develop training modules
    • Schedule training sessions
    • Assess training effectiveness
    • Gather feedback and adjust
  2. Cybersecurity Audit and Risk Management
    • Conduct vulnerability assessment
    • Develop risk mitigation strategies
    • Implement security improvements
    • Review audit outcomes
  3. Compliance and Regulatory Review
    • Identify relevant regulations
    • Perform gap analysis
    • Implement compliance measures
    • Document compliance status
  4. System Integration Testing
    • Develop test cases
    • Perform integration tests
    • Record and resolve issues
    • Validate test outcomes
  5. Performance Monitoring and Optimization
    • Establish performance benchmarks
    • Implement monitoring tools
    • Regular performance reviews
    • Optimize system configurations

These activities will enhance the robustness of the project, ensure compliance, and facilitate smooth transition to a multinational operational infrastructure.

Conclusion

Establishing detailed business requirements and a comprehensive project plan is vital for a successful transition to a multinational organization. By meticulously controlling scope, assessing risks, understanding resource needs, and aligning with future technological trends, organizations can enhance efficiency, security, and scalability. The integration of advanced IT solutions coupled with strategic planning ensures that the organization remains competitive and adaptable in a rapidly evolving global marketplace.

References

  • Project Management Institute. (2017). A Guide to the Project Management Body of Knowledge (PMBOK® Guide) (6th ed.). Project Management Institute.
  • Schwalbe, K. (2018). Information Technology Project Management (9th ed.). Cengage Learning.
  • Ross, J. W., Beath, C. M., & Goodhue, D. L. (1996). Develop Long-term Competitiveness Through IT Assets. Sloan Management Review, 37(1), 31-42.
  • O'Brien, J. A., & Marakas, G. M. (2011). Management Information Systems (10th ed.). McGraw-Hill Education.
  • Hedman, J., & Kalling, T. (2003). The business model concept: theoretical underpinnings and empirical illustrations. European Journal of Information Systems, 12(1), 49-59.
  • Chao, C. M. (2015). Achieving IT-business strategic alignment: A review and research framework. The Journal of Strategic Information Systems, 24(3), 170-188.
  • Gartner. (2022). Future Trends in IT Infrastructure. Gartner Research Reports.
  • Armbrust, M., et al. (2010). A view of cloud computing. Communications of the ACM, 53(4), 50-58.
  • Burns, P. (2016). Introduction to Project Management (6th ed.). Pearson.
  • Bass, L., Clements, P., & Kazman, R. (2012). Software Architecture in Practice (3rd ed.). Addison-Wesley.

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