This Assignment Contains Two Deliverables: A Summary Documen

This Assignment Contains Two 2 Deliverables A Summary Document To B

This assignment contains two (2) deliverables: a summary document to be delivered in a word processor document format and a Work Breakdown Structure (WBS) to be delivered in a project file. Overview As the project manager for an IT department, you have been assigned to manage the project of deploying a new VoIP phone system to the company’s campus. The campus consists of three (3) different buildings, each with twenty to fifty (20 to 50) workstations. The project must be completed in ninety (90) calendar days starting on November 1. Deliverable 1: Summary (MS Word or open source equivalent) 1.

Write a one to two (1-2) page summary document in which you: a. Summarize the project requirements and other assumptions (e.g., budget, human resources, workload, environmental dependencies, etc.). b. Define a work breakdown structure and describe the methodology behind constructing one. Deliverable 2: WBS (MS Project or open source equivalent) 2. Use Microsoft Project to create a WBS which: a. Contains at least five (5) main tasks, one for each of the PMBOK® process areas. b. Contains at least sixty (60) line items distributed in ten (10) or more work packages. c. Contains Work Breakdown Structure Code for each task. d. Presents a duration estimate for each task which results in a duration estimate for the project not to exceed the requirements described in the overview. Deliverable one (1) of your assignment must follow these formatting requirements: Be typed, double spaced, using Times New Roman font (size 12), with one-inch margins on all sides; citations and references must follow APA or school-specific format.

Check with your professor for any additional instructions. Include a cover page containing the title of the assignment, the student’s name, the professor’s name, the course title, and the date. The cover page and the reference page are not included in the required assignment page length.

Paper For Above instruction

The task at hand involves managing a project to deploy a new Voice over Internet Protocol (VoIP) phone system across a corporate campus comprising three buildings, each housing between 20 to 50 workstations. The project must be comprehensively planned, with clear documentation and a structured work breakdown to ensure timely and within-budget completion within 90 days starting November 1.

Summary Document

The primary objective of this project is to implement a VoIP phone system across the designated campus, enhancing communication efficiency and reducing telecommunication costs. Key project requirements include verifying existing network infrastructure compatibility, procurement of VoIP hardware and software, configuring network equipment for VoIP traffic prioritization, and training staff on the new system. The assumptions underlying the project include a limited budget allocated for hardware, software, and training, supported by the IT department’s existing human resources, which are sufficient but will require coordination and possibly outsourcing for specialized tasks such as network configuration or staff training.

Environmental dependencies factor significantly into project success. The deployment’s complexity necessitates minimal downtime to avoid disruption in the ongoing operations. The project will depend on existing network infrastructure in each building, which may require upgrades or adjustments. The project timeline is tight, with a 90-day window, implying that scheduling must be meticulous, and tasks must be executed efficiently.

Constructing a Work Breakdown Structure (WBS) is essential for organizing project activities into manageable sections. A WBS decomposes the overall scope into smaller components, facilitating resource allocation, scheduling, and scope management. The methodology involves identifying deliverables, dividing them into sub-deliverables, and further breaking them down into tasks and work packages. For this project, the WBS will follow the PMBOK® guidelines, ensuring clarity and completeness. The process includes defining major tasks aligned with project management areas, subdividing these into specific activities, assigning codes for tracking, and estimating durations for each task. This systematic approach enhances project control and ensures all aspects are addressed efficiently.

Project Management Process Areas and WBS Structure

In the WBS, at least five (5) main tasks will correspond to the five process groups outlined by PMBOK®: Initiating, Planning, Executing, Monitoring & Controlling, and Closing. Each main task will encompass multiple sub-tasks or work packages, totalling at least sixty line items, to address detailed activities such as site surveys, procurement, configuration, testing, and training.

Each task will be assigned a duration estimate aligned with overall project deadlines, ensuring the cumulative durations do not exceed the 90-day schedule. Proper coding of the WBS elements will facilitate tracking and management, allowing for adjustments as needed during project execution. The detailed planning and organization provided by a well-structured WBS are critical to deliver a successful VoIP deployment within the designated timeframe and constraints.

Conclusion

Creating a comprehensive summary document and a detailed WBS are fundamental steps toward the successful deployment of the VoIP system. The summary provides the project’s scope, assumptions, and methodology, while the WBS offers a means to meticulously plan, execute, and monitor each phase. These tools will enable the project team to stay aligned with project goals, manage risks, and ensure timely completion, ultimately leading to improved communication infrastructure and business operations.

References

• Project Management Institute. (2017). A Guide to the Project Management Body of Knowledge (PMBOK® Guide) (6th ed.). PMI.
• Kerzner, H. (2017). Project Management: A Systems Approach to Planning, Scheduling, and Controlling (12th ed.). Wiley.
• Schwalbe, K. (2015). Information Technology Project Management (8th ed.). Cengage Learning.
• Heldman, K. (2018). Project Management JumpStart (3rd ed.). Wiley.
• Larson, E. W., & Gray, C. F. (2018). Project Management: The Managerial Process (7th ed.). McGraw-Hill Education.
• Heldman, K. (2020). PMP: Project Management Professional Exam Study Guide. Wiley.
• Heagney, J. (2016). Fundamentals of Project Management (5th ed.). AMACOM.
• Andersen, E. S. (2014). Successful Project Management. Copenhagen Business School Press.
• PMI. (2021). Practice Standard for Work Breakdown Structures. PMI.
• Serrador, P., & Pinto, J. K. (2015). Does Agile work? A quantitative analysis on agile project success. International Journal of Project Management, 33(5), 1040-1051.