To 1050-Word Section Of The Paper With The Following Element

700 To 1050 Word Section Of The Paperwith The Following Elementsa D

700- to 1,050-word section of the paper with the following elements: A diagram of the information flow and any elements controlling proper access to the information it uses. A description of any proposed business process changes for the system along with flow diagrams. A specific discussion on any Internet and mobile access components of the system. Start with the DBMS overall as the top tier and then branching down into the different categories of information it will encompass (perhaps including Financial Data, Operations Processes, Training, Employee Information).

Paper For Above instruction

Introduction

Effective management of information within an organization is fundamental to operational efficiency and strategic decision-making. A robust database management system (DBMS) forms the backbone of any comprehensive information system, facilitating organized data storage, retrieval, and security. This section provides an in-depth overview of the proposed system's information flow, access controls, business process modifications, and the integration of Internet and mobile technologies, emphasizing a hierarchical structure starting from the core DBMS down to relevant data categories such as financial data, operational processes, training, and employee information.

Overview of the Database Management System (DBMS)

At the apex of the information architecture is the DBMS, serving as the central repository and management tool for all organizational data. The DBMS is designed to support multi-user environments while ensuring data integrity, security, and availability. It encompasses various data categories crucial to organizational functioning, including Financial Data, Operations Processes, Training Records, and Employee Information. Each category is organized within the DBMS to facilitate efficient data handling, with access controls configured to restrict sensitive information to authorized personnel.

Diagram of Information Flow and Access Control

The data flow within the system begins with data input from various sources such as operational activities, financial transactions, and human resources. Data is entered into dedicated modules within the DBMS, which then processes and stores the information. Access controls—such as role-based permissions and encryption—are embedded to ensure users only access data pertinent to their roles.

Illustratively, a diagram (not presented here) illustrates the flow from data entry points to the central database, with arrows indicating data movement. Overlaid are control elements such as authentication layers—passwords, two-factor authentication—and authorization checks that validate users' rights to access specific data categories. For example, financial personnel may have access to financial data, while HR staff can access training and employee records. These controls operate to prevent unauthorized access and mitigate data breaches.

Business Process Changes and Flow Diagrams

Implementing this system necessitates modifications to current business processes to leverage the efficiencies of the new database structure. One key change involves automating data entry points—for instance, integrating financial transaction systems directly with the DBMS to reduce manual input errors and streamline report generation. Similarly, employee onboarding and training modules are integrated with the employee information database, replacing disconnected spreadsheets and manual records.

Flow diagrams depicting these new processes highlight streamlined workflows. For example, an employee's training completion is automatically recorded within the system upon completion, triggering updates to the employee record and managerial alerts if required. These diagrams emphasize reduced redundancy, faster data processing, and improved accuracy.

Internet and Mobile Access Components

The system incorporates Internet and mobile access capabilities to facilitate flexible, remote information retrieval and input. Web-based interfaces enable authorized users—whether in offices, on manufacturing floors, or remote locations—to access relevant data securely via encrypted channels. Mobile applications extend this reach, allowing managers and employees to submit data, view reports, and receive notifications in real time.

Security measures, such as SSL encryption, user authentication protocols, and VPN access, protect data transmitted over the Internet. Mobile access incorporates biometric or multi-factor authentication to reinforce security. These components collectively enable real-time decision-making, enhance responsiveness, and improve overall operational agility.

Hierarchical Structure of Data Categories

Starting from the top tier, the DBMS integrates various data categories, each vital for operation:

Financial Data

Contains transactional records, budgets, forecasts, and financial reporting data. Access is restricted to finance personnel, with audit logs ensuring transparency and compliance.

Operations Processes

Includes data on production schedules, inventory levels, supply chain management, and quality control. Real-time updates facilitate rapid decision-making and operational adjustments.

Training

Comprises employee training modules, certification records, and scheduling information. Integration with HR systems automates updates upon training completion, supporting compliance and skills development tracking.

Employee Information

Houses personal details, employment history, performance evaluations, and benefits data. Strict access controls ensure privacy, with encrypted storage and role-based permissions.

Conclusion

The proposed information system, centered around a comprehensive DBMS, streamlines data management, enhances security through layered access controls, and integrates Internet and mobile solutions to facilitate remote and real-time interactions. Business process modifications support operational efficiency, reduce redundancies, and enable data-driven decision-making. The hierarchical organization of data categories within the DBMS ensures targeted access, maintains data integrity, and supports organizational needs across finance, operations, training, and human resources.

References

• Elmasri, R., & Navathe, S. B. (2015). Fundamentals of Database Systems (7th ed.). Pearson.