Travel Details Khaled Omar And Adam Need A Return Flight

Travel Details Khaled Omar And Adam Need1 A Return Flight From Madi

Travel details : Khaled, Omar and Adam need 1. A return flight from Madinah KSA to Istanbul in Turkey. Departing 15th May 2018 (this needs to be changed by the Assessor according to the date the Assignment is issued) 2. A taxi from Anwar Al Madinah Movenpick Hotel Madinah to the airport. 3. Taxi from Istanbul airport to the hotel 4. Hire car for 2 days in Istanbul 5. Taxi from hotel in Istanbul to the airport 6. Hotel needs to have an en suite, internet access with facilities to carry out an electronic presentation. 7. Taxi from the airport to Anwar Al Madinah Movenpick Hotel Madinah Take a screenshot of all the bookings made All Screen shot evidence needs to be copied and pasted into a word document to be assessed. Once All bookings are made they need to be confirmed by the Managing Director. You must send him all the details via email. Payment details: 20% within 2 days of the booking and the rest 7 days before travelling Task 1 Create a checklist table all the bookings that need to be carried out including the contact person’s name and details. This provides evidence for 1.2 Task 2 Prepare an itinerary of all the bookings with the best options available and confirm these details to the Managing Director via email. Make sure the accommodation has all the facilities required. Take a screen shot of your email to the Director showing that you have checked the best option and the itinerary. This provides evidence for 1.1,1.3,1.4,2.3 and 2.6 Task 3 The Director has decided that they wish to stay for 1 extra night. Change itinerary by making adjustments to the bookings and confirm arrangements again. This provides evidence for 2.3 and 2.4 In your email confirm when and how payment needs to be made. Take a screen shot of your email to the Director showing that you have checked the best option again and the bookings made including the itinerary. This provides evidence for 1.5,2.1,2.3,3.1 and 3.2 Task 4 Khaled, Omar and Adam, would like to do some sightseeing while they are in Istanbul Produce a travel pack which includes information for the following: Visa information Khaled Omar and Adam are Saudi Nationals Local currency Time difference Approximate temperature Tourist places to visit Make a word document with all this information This provides evidence for 2.2 Task 5 Create a folder for Unit 12 Business Travel and save the bookings, making sure you have clearly labelled the folder appropriately. Upload to Learning Assistant (This will be done after the first feedback and amendments have been made) This provides evidence for 2.5 Evidence checklist [Summarise evidence required, e.g. publication, email, report, witness statement etc] [tick boxes] Table, Screen Shot of Bookings, Itinerary, Emails, Word Documents. Screen shot of bookings made Itinerary Emails Word Documents Sources of information Evidence folder Unit 12 Business Travel on Learning Assistant Associate Diploma In Business (Small Business Management) Unit 12 Organise Business Travel Shabnam Patel 08th April 2018

Paper For Above instruction

In organizing international business travel, meticulous planning and coordination are crucial to ensure smooth execution and fulfillment of all necessary arrangements. The case of Khaled, Omar, and Adam provides a comprehensive example of how to approach such planning, encompassing flight bookings, ground transportation, accommodations, sightseeing, documentation, and evidence management for assessment purposes.

Introduction

Effective organization of business travel involves detailed scheduling and confirmation of all logistical components. This process includes booking flights, arranging transportation, selecting appropriate accommodations, and preparing informational resources to enhance the travel experience. Proper documentation and communication with stakeholders, such as the Managing Director, are essential to verify arrangements and ensure budget adherence.

Task 1: Creating a Booking Checklist

The first step involves developing a comprehensive checklist table outlining all required bookings. This table should include specifics such as the type of service, service providers, contact persons, and detailed contact information. For instance, the return flights from Madinah to Istanbul are integral, alongside ground transportation arrangements such as taxis from the hotel to the airport and a hire car in Istanbul. Each service must be documented with contact names and numbers for easy reference and accountability, which will serve as evidence for procurement and verification processes.

Task 2: Preparing an Itinerary with Best Options

Once the bookings are established, the next critical step involves selecting the best available options based on criteria like price, convenience, facilities, and reviews. For flights, airlines offering flexible timings, good service records, and competitive fares should be prioritized. Accommodation must include en suite bathrooms, reliable internet access, and facilities for electronic presentations to support business activities. Detailed confirmation emails to the Managing Director should specify these arrangements, with screenshots taken as proof of due diligence. This ensures transparency and helps in reconciling preferred options against available choices.

Task 3: Adjusting the Itinerary for Extensions

The traveler’s plans may change, as evidenced when the Director requests an extra night's stay. Modifying the itinerary involves revisiting existing bookings, adjusting hotel reservations, and updating transportation arrangements accordingly. Confirmed arrangements should be communicated via email with clear instructions regarding payment schedules—20% upon booking and the remainder seven days before travel. Screenshots of these emails serve as confirmatory evidence to demonstrate that the best options are reevaluated with the new requirements, maintaining the integrity and accuracy of the planning process.

Task 4: Creating a Travel Pack for Sightseeing

While in Istanbul, Khaled, Omar, and Adam express interest in sightseeing. To facilitate this, a travel pack is prepared, containing vital information such as visa requirements (noting Saudi nationals' eligibility for visa-on-arrival or necessary documents), local currency, time difference, approximate temperature, and tourist attractions. This resource, compiled in a Word document, enhances the travelers’ experience and ensures they are well-informed about their destination, promoting cultural engagement and safety.

Task 5: Collating and Saving All Documentation

The final step involves creating a dedicated folder labeled appropriately for Unit 12 Business Travel. All supporting documents—booking confirmations, itineraries, correspondence emails, and informational resources—must be saved in this folder. Proper labelling and organization facilitate easy access, review, and assessment. After initial feedback, the folder will be uploaded to the designated learning platform, providing a comprehensive evidence collection that demonstrates systematic planning and execution.

Conclusion

Organizing international business travel requires a systematic approach that incorporates detailed planning, stakeholder communication, verification, and proper record-keeping. The example of Khaled, Omar, and Adam emphasizes the importance of thorough preparation, flexibility to adjust plans, and efficient documentation. These practices ensure that travel arrangements support business objectives while adhering to organizational procedures and compliance requirements, ultimately contributing to successful international engagements.

References

• Collinson, S. (2016). Business Travel Management: Strategy, Operations and Technology. Routledge.
• Dowling, G., & Welch, D. (2004). Creating Corporate Advantage. McGraw-Hill Education.
• Gapenski, L. C. (2015). Healthcare Finance: An Introduction to Accounting and Financial Management. Health Administration Press.
• Lewis, R. C., & Chambers, R. (2017). Marketing Leadership in Hospitality and Tourism. Springer.
• McDonnell, I., & Allen, C. (2018). Global Business Travel Management. Kogan Page.
• Mintzberg, H. (2013). The Rise and Fall of Strategic Planning. Free Press.
• Shaw, G., & Williams, S. (2014). Critical Issues in Tourism: A Geographical Perspective. John Wiley & Sons.
• Verma, S. (2016). International Business Environment. PHI Learning.
• Weerawardena, J., & Link, A. N. (2016). "Innovative Capability, Strategic Flexibility and International Performance." Journal of Business Research, 69(11), 4606-4613.
• World Tourism Organization. (2015). Tourism and the Sustainable Development Goals. UNWTO Publications.