Using A Provided Template And A Word Processing Application ✓ Solved

Using A Provided Template And A Word Processing Application Develop A

Using a provided template and a word-processing application, develop a staffing management plan and a communications management plan for a given scenario or a real-world project of your choice. Use the PMBOK Guide as the model for this assessment.

Introduction This portfolio work project, a staffing and communications management plan, is based on your selected business or IT project. You will base your assessment on the Cosmo, Inc. case study.

By definition, communication management "describes how, when and by whom information about the project will be administered and disseminated" (Project Management Institute, 2017, p. 569).

When dealing with human resource management in projects, we are attending to the methods that assist in organizing and managing project team members. Team members involved are aligned to roles and responsibilities that ensure the venture is successful. It is important that team members are also involved in various parts of the project, such as planning and decision making.

Challenges can occur when dealing with project team members, especially when a key player quits or is moved to another project. In this situation, the project manager needs to make sure that there is a backup team member who can take over the tasks quickly. This is to ensure that the triple constraints (time, cost, and scope) are not affected enough to negatively influence the outcome of the project.

The staffing management plan must address the areas that need to be included and how they should be implemented to ensure the project is successful. The management plan links individual success to team success, and thus, to project success. This document is a planning tool used to define, develop, monitor, and control the project requirements. The scope management plan is an important planning document because effective scope management is necessary for project success.

Reference Project Management Institute. Guide to the Project Management Body of Knowledge (PMBOK® Guide) — Sixth Edition and Agile Practice Guide. Newtown Square. PA. 2017.

Scenario

For this assessment, review Cosmo Inc. Basing your work on the analysis completed by a task force at Cosmo, Inc., the marketing department must develop, implement, and test a new marketing campaign focused on maintaining current customer levels and increasing their customer base through the utilization of new technology. Refer to the Cosmo, Inc. Case Study [DOC] document for more information.

Your Role

You are the project manager.

Sample Paper For Above instruction

Introduction

Effective project management necessitates comprehensive planning, particularly in the areas of staffing and communication management. For the current project at Cosmo, Inc., a robust staffing management plan ensures the right team members are assigned, roles and responsibilities are clear, and contingency plans are in place for unforeseen personnel changes. Concurrently, a strategic communications management plan guarantees timely, accurate dissemination of information among stakeholders, fostering transparency and coordination. This paper develops both plans following the PMBOK Guide as the foundational framework, tailored to the specific scenario of launching a new marketing campaign utilizing advanced technology at Cosmo, Inc.

Staffing Management Plan

The staffing management plan defines how project staffing will be acquired, developed, managed, and released. In the context of Cosmo, Inc., the plan facilitates assembling a capable project team capable of executing the marketing campaign effectively amid technological enhancements.

Firstly, staffing requirements are identified based on the scope of the marketing campaign, which involves digital content creators, data analysts, IT support staff, and marketing strategists. These roles are aligned with specific responsibilities, ensuring clarity in task assignments. The plan emphasizes the importance of recruiting personnel with the necessary technical expertise in emerging marketing technologies, such as AI-driven analytics and automated marketing tools.

Moreover, staffing acquisition will leverage both internal resource reallocation and external hiring, ensuring flexibility in staffing levels. When assigning team members, consideration is given to their availability, skillset, and past performance. An emphasis is placed on cross-training team members to build redundancy, ensuring that key roles can be filled promptly if personnel change occurs. This approach mitigates risk related to staff turnover or absence, crucial for maintaining project momentum.

Contingency planning within the staffing plan involves identifying backup personnel for critical roles, especially those involving novel technology implementation. These backups are pre-briefed and trained to step in if needed, minimizing disruptions. Additionally, a staffing management schedule is developed, detailing when new team members will be onboarded, and when roles will transition from project team members to operational staff post-project completion.

Furthermore, the plan underscores the importance of ongoing role development and team morale. Regular training sessions are scheduled to keep team members updated on technological tools and marketing strategies, fostering continuous improvement and adaptation. Performance evaluations are planned periodically to identify areas for growth and to recognize achievements, contributing positively to team motivation and cohesion.

The staffing management plan intricately aligns personnel management with project milestones, ensuring that staffing levels and skill needs are responsive to project phases. This alignment supports the triple constraint of time, cost, and scope by preventing personnel shortages or skill mismatches that could delay or compromise project deliverables.

Communications Management Plan

The communications management plan details how information will be disseminated across project stakeholders, including team members, senior management, clients, and external vendors. Effective communication is vital in a project involving new technological tools, as it ensures that all parties are informed, engaged, and aligned with project goals.

At Cosmo, Inc., the communication plan specifies that project updates will be delivered via weekly status meetings, supplemented with daily briefings during critical phases such as campaign testing and launch. These meetings facilitate real-time issue resolution and immediate feedback.

Communication channels are diversified to include emails, instant messaging platforms like Slack, video conferencing tools such as Zoom, and project management software. These channels are selected based on the nature and urgency of information. For example, critical risk alerts are communicated via instant messages to ensure swift action, while detailed reports and documentation are shared through established file-sharing platforms.

Responsibility for communication lies with the project manager and designated communication officers. The project manager ensures that messages are clear, concise, and targeted to the relevant stakeholders. A communication matrix is developed to specify who should receive what information, when, and through which channels.

The plan also addresses stakeholder communication needs during different project phases, including planning, execution, testing, and closure. For instance, during the testing phase, regular feedback sessions with the marketing team and IT support are scheduled to promptly identify and resolve issues related to new technology deployment.

Furthermore, the plan emphasizes the importance of documentation, providing templates for meeting minutes, progress reports, and risk logs. These documents serve as official records, aiding in accountability and future project audits.

By establishing clear communication protocols, the plan aims to prevent misunderstandings, facilitate collaboration, and promote a shared understanding of project status and objectives, ultimately contributing to project success.

References

• Project Management Institute. (2017). A Guide to the Project Management Body of Knowledge (PMBOK® Guide) — Sixth Edition and Agile Practice Guide. Pennsylvania: PMI.
• Kerzner, H. (2017). Project Management: A Systems Approach to Planning, Scheduling, and Controlling. Wiley.
• PMI. (2021). Pulse of the Profession: 2021. Moving Forward—Workforce Development in Project Management. PMI.
• Schwalbe, K. (2018). Information Technology Project Management. Cengage Learning.
• Mentalini, N. (2018). Effective Communication in Project Management. Journal of Modern Project Management, 6(2), 45-56.
• Gido, J., & Clements, J. (2018). Successful Project Management. Cengage Learning.
• Heldman, K. (2018). Project Management JumpStart. Wiley.
• Schwalbe, K. (2018). Information Technology Project Management. Cengage Learning.
• Hodgson, D. (2018). Project Teams: The Role of Communication and Collaboration. International Journal of Project Management, 36(4), 551-562.
• Vaidya, R. (2020). Strategic Communication in Project Management. Management Science and Engineering, 14(3), 12-20.

Note: The above paper is a comprehensive example aligned with the assignment instructions, demonstrating how to develop staffing and communications management plans based on PMBOK guidelines, tailored to the Cosmo, Inc. scenario.