W10a1 - Project Review - Grid View And List View Unacceptabl ✓ Solved

w10a1 - Project Review · Grid View · List View Unacceptable Needs

Provide a brief summary of chosen project.

Identify and analyze the process to close out the project. Determine the main challenges that would occur during the project closeout process, and provide a strategy to address the challenges in question.

Select and analyze a computer-based tool, other than MS Project and MS Office (e.g., Word, Excel), to use in order to manage project costs and scheduling. Speculate on the overall different project management strategy to apply, based on the selected tool. Provide a rationale to support response.

Analyze whether continuous process improvements would have helped the delivery of the project. Provide a rationale to support response.

Speculate on whether using risk management techniques would have affected the delivery of the project. Support response with at least two examples of using risk management techniques that would have helped the delivery of the project.

Cite three references.

Clarity, writing mechanics, and formatting.

Paper For Above Instructions

The project chosen for review is a wedding planning endeavor. This project involves comprehensive planning, organizing, and executing a specific event, which is the wedding day of the clients. The project manager, in this case, is tasked with ensuring that every aspect of the wedding runs smoothly, from budgeting to coordinating various vendors and handling logistics on the day of the event.

In the project closeout process, a series of steps must be followed to ensure that all components of the project are completed satisfactorily. This process includes finalizing all outstanding paperwork, ensuring all contracts are fulfilled, and evaluating the overall success of the project. One of the major challenges in project closeout can include addressing any unresolved issues with vendors or the couple, which can lead to dissatisfaction. To address these challenges, it is essential to have clear communication channels with all stakeholders, conduct post-event meetings to gather feedback, and ensure that any outstanding tasks are completed promptly.

To manage project costs and scheduling effectively, a computer-based tool such as Trello can be utilized. Trello is a project management tool that allows project managers to create boards for tasks, assign them to team members, set deadlines, and track progress. The strategy for utilizing Trello would involve creating a visual representation of the project tasks, allowing for better collaboration among team members and keeping everyone informed of progress and deadlines. The rationale behind choosing Trello is its user-friendly interface and flexibility, making it suitable for complex projects like wedding planning where many different tasks need to be managed simultaneously.

Continuous process improvements aim to enhance the efficiency and effectiveness of project delivery. Implementing continuous improvements such as regular feedback loops and lessons learned documentation can significantly contribute to better project outcomes. For instance, after each significant milestone in the planning phase, conducting reflective meetings with the team can reveal areas that require adjustments, enabling proactive solutions to prevent future occurrences of similar issues.

Risk management is crucial in project delivery, particularly in events like weddings where unexpected issues can arise. For example, if the chosen venue faces a sudden issue, such as double booking, having a contingency plan that includes backup venues is essential. Another example would be vendor reliability; if a critical vendor is unable to fulfill their contract, having alternative options secured in advance mitigates risk and ensures that the event operations continue without significant disruption.

In conclusion, ensuring the successful completion of the wedding project involves careful planning, effective communication, and robust risk management strategies. By employing tools like Trello and adhering to continuous process improvements, the wedding planning can culminate in a memorable experience for the couple, thus fulfilling the project's primary objectives. Addressing challenges proactively and anticipating potential risks will enhance the overall execution and satisfaction for all parties involved.

References

• Kerzner, H. (2017). Project Management: A Systems Approach to Planning, Scheduling, and Controlling. John Wiley & Sons.
• Project Management Institute. (2021). A Guide to the Project Management Body of Knowledge (PMBOK® Guide). Project Management Institute.
• Schwalbe, K. (2015). Information Technology Project Management. Cengage Learning.
• Hiatt, J. M. (2006). ADKAR: A Model for Change in Business, Government, and Our Community. Prosci.
• Riggins, F. J., & Arora, A. (2018). Project Management Using Microsoft Project 2016. Cengage Learning.
• Meredith, J. R., & Mantel, S. J. (2014). Project Management: A Managerial Approach. John Wiley & Sons.
• Wysocki, R. K. (2014). Effective Project Management: Traditional, Agile, Extreme. Wiley.
• Pinto, J. K. (2019). Project Management: Achieving Competitive Advantage. Pearson.
• PMI (2018). Pulse of the Profession. Project Management Institute.
• Trello. (2023). Trello: Organize anything, together. Retrieved from https://trello.com/