Week 4: The Communication Plan Submit Assignment Due Sunday ✓ Solved

Week 4 The Communication Plansubmit Assignmentduesunday By 1159pmpoi

Week 4 The Communication Plansubmit Assignmentduesunday By 1159pmpoi

The process of project management has five phases: (1) design and initiation, which you just completed; (2) finalizing your plan before implementation, which you will do now; (3) implementation; (4) monitor and control; and finally, (5) evaluation and lessons learned, as well as knowledge transfer. During Phase 2 (finalizing the project plan), you will continue to create the tools and documents you will need when you implement your project as the project manager in Phase 3.

Week 4: Communications Plan

In this assignment, students act as project managers to develop and facilitate project communication, including the variety of communication needs for all team members and stakeholders.

The project manager is responsible for all project communication. The communication plan the project manager develops and disseminates must detail the types of communication expected throughout the project. It also documents how the information and reports will be shared and when. To assist you, there is a document you will complete and attach as an appendix to the professional paper you will submit, and an example of communication planning above.

Course Outcomes

This assignment enables the student to meet the following Course Outcome (CO):

  • CO 1: Apply leadership skills concepts of project management as a nurse executive in an organizational setting to develop, implement, and evaluate successful project plans.

Due Date: Sunday at 11:59 p.m. MT at the end of Week 4

Students are given the opportunity to request an extension on assignments for emergent situations. Supporting documentation must be submitted to the assigned faculty. If the student's request is not approved, the assignment is graded and a late penalty is applied as follows: Monday = 10% of total possible point reduction; Tuesday = 20%; Wednesday = 30%. If the student's request is approved, the student will be informed of the revised due date. Should the student fail to meet the revised due date, the assignment is graded and a late penalty is applied as specified.

Total Points Possible: 50

Requirements

Complete the Communication Plan document. Attach it as an appendix to the professional paper you will develop following the guidelines for writing professional papers found in the Resources tab. Grammar, spelling, punctuation, references, and citations must be consistent with formal academic writing and APA format as expressed in the sixth edition of the APA manual.

Preparing the Assignment

All communications used during the project must be identified and detailed in your Communication Plan. Attach this as an appendix to the professional paper. Ideas and information from professional sources must be cited correctly using the sixth edition of the APA manual. Grammar, spelling, punctuation, references, and citations must be consistent with formal academic writing.

Note on Format: All assignments from this point forward will follow this structure:

  • Title Page
  • Scholarly narrative section(s): one or two pages if a single project management tool, or two sections if there are two tools, each 1-2 pages, in the order they appear in the appendix
  • Reference page
  • Appendix 1: Completed Communication Plan template
  • Appendix 2: Second template if applicable

The order of tools in the narrative should match their order in the appendix. Refer to the exemplar provided for high-quality work.

Sample Paper For Above instruction

Developing an Effective Communication Plan for a Healthcare Project

Introduction

Effective communication is essential for the success of any healthcare project. As project managers, nurse executives must ensure that communication flows smoothly among all stakeholders. The development of a comprehensive communication plan facilitates clarity, accountability, and timely dissemination of information, thereby supporting the project's objectives and ensuring stakeholder engagement.

Purpose of the Communication Plan

The primary purpose of this communication plan is to define the communication strategies, tools, frequency, and responsible parties involved in the healthcare project. It aims to establish a structured approach to sharing project updates, risks, issues, and milestones, thereby fostering transparency and efficient decision-making.

Stakeholder Analysis

Identifying stakeholders involves understanding their levels of influence, information needs, and preferred communication channels. Stakeholders include healthcare staff, administrative leaders, patients, and external partners, each requiring tailored communication approaches to ensure their requirements are met effectively.

Communication Methods and Tools

The plan incorporates various methods such as email updates, project meetings, teleconferencing, and dashboards. Tools like shared document repositories and project management software enable real-time collaboration and document sharing, which are vital for remote teams.

Frequency and Timing

Regular meetings are scheduled weekly for team alignment, with monthly stakeholder briefings. Critical updates are disseminated immediately via email alerts or conference calls when urgent issues arise.

Responsibilities

The project manager oversees the communication process, ensuring dissemination of accurate and timely information. Team leads are responsible for preparing segment-specific updates, and stakeholders are encouraged to provide feedback through designated channels.

Evaluation and Feedback

The effectiveness of the communication plan will be assessed through stakeholder surveys and feedback sessions. Adjustments will be made based on evaluation outcomes to enhance communication efficiency for current and future projects.

References

  • Project Management Institute. (2017). A Guide to the Project Management Body of Knowledge (PMBOK® Guide) (6th ed.).
  • Klipfel, L., & Ginter, P. (2016). Strategic communication for healthcare professionals. Journal of Healthcare Management, 61(2), 98–110.
  • Schwalbe, K. (2015). Information Technology Project Management (8th ed.). Cengage Learning.
  • Moore, G. A. (2014). Crossing the Chasm: Marketing and Selling Disruptive Products to Mainstream Customers. Harper Business.
  • Hughes, R., & Cotterell, M. (2015). Software Project Management (6th ed.). McGraw-Hill Education.
  • Hale, J. (2013). Effective communication in health care settings. Health Progress, 94(3), 24–29.
  • Wysocki, R. K. (2014). Effective Project Management: Traditional, Agile, Extreme (7th ed.). John Wiley & Sons.
  • Cleland, D. I., & Ireland, L. R. (2007). Project Management: Strategic Design and Implementation. McGraw-Hill Education.
  • Turner, J. R. (2014). Handbook of Project-based Management. McGraw-Hill Education.
  • Kerzner, H. (2013). Project Management: A Systems Approach to Planning, Scheduling, and Controlling. Wiley.

This comprehensive communication plan ensures that all project stakeholders receive pertinent information in a timely, systematic manner, promoting project success and organizational goals.

Conclusion

In conclusion, a well-structured communication plan is fundamental for effective project execution in healthcare. It fosters transparency, enhances stakeholder engagement, and mitigates risks associated with miscommunication. As nurse leaders and project managers continue to oversee complex healthcare initiatives, developing robust communication strategies remains paramount for achieving desired outcomes efficiently and effectively.

References

  • Project Management Institute. (2017). A Guide to the Project Management Body of Knowledge (PMBOK® Guide) (6th ed.).
  • Klipfel, L., & Ginter, P. (2016). Strategic communication for healthcare professionals. Journal of Healthcare Management, 61(2), 98–110.
  • Schwalbe, K. (2015). Information Technology Project Management (8th ed.). Cengage Learning.
  • Moore, G. A. (2014). Crossing the Chasm: Marketing and Selling Disruptive Products to Mainstream Customers. Harper Business.
  • Hughes, R., & Cotterell, M. (2015). Software Project Management (6th ed.). McGraw-Hill Education.
  • Hale, J. (2013). Effective communication in health care settings. Health Progress, 94(3), 24–29.
  • Wysocki, R. K. (2014). Effective Project Management: Traditional, Agile, Extreme (7th ed.). John Wiley & Sons.
  • Cleland, D. I., & Ireland, L. R. (2007). Project Management: Strategic Design and Implementation. McGraw-Hill Education.
  • Turner, J. R. (2014). Handbook of Project-based Management. McGraw-Hill Education.
  • Kerzner, H. (2013). Project Management: A Systems Approach to Planning, Scheduling, and Controlling. Wiley.

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