Write A 1-Page Formal Letter Or Memo Communicating

Write A 1 Page Formal Letter Or Memo In Which You Communicate A Negati

Write a 1-page formal letter or memo in which you communicate a negative message and be prepared to present in class. You may select from one of the following scenarios: Tell your investors or employees about a recent decrease in your company’s stock value. Inform employees of a coming round of layoffs at your place of business. Communicate displeasure with a business’s or vendor’s work practices or product. Inform a customer that you are unable to refund his or her money or accept a returned product. Format your letter or memo as suggested in Ch. 10 of Workplace Writing.

Paper For Above instruction

[Sample Response: Formal Memo Regarding Employee Layoffs]

[Your Company Name]

[Your Company Address]

[City, State, ZIP]

[Date]

TO: All Employees

FROM: [Your Name], [Your Position]

SUBJECT: Upcoming Workforce Restructuring

Dear Team,

I am writing to inform you about an important development within our organization. Due to recent economic challenges and a strategic review of our operations, we have made the difficult decision to implement a series of layoffs. This decision was not made lightly, and it reflects the necessity to adapt in order to sustain our long-term viability.

Effective [date], some positions across various departments will be eliminated. We understand that this news may cause concern and uncertainty among our team members. Please know that we are committed to supporting everyone through this transition. Affected employees will be provided with severance packages, career transition assistance, and other resources to facilitate their next steps.

Our leadership team is dedicated to transparency and will hold a town hall meeting on [date] to address questions and provide further information. We are also available through individual meetings to discuss any personal concerns.

We appreciate the hard work and dedication of all employees and regret the need for these difficult measures. Our goal remains to strengthen the company and ensure its success for the future.

Thank you for your understanding and professionalism during this challenging time.

Sincerely,

[Your Name]

[Your Position]

References

  • Guffey, M. E., & Loewy, D. (2018). Business Communication: Process and Product. Cengage Learning.
  • Thill, J. V., & Bovee, C. L. (2018). Excellence in Business Communication. Pearson.
  • Locker, K. O., & Kienzler, D. S. (2018). Business and Administrative Communication. Oxford University Press.
  • Murphy, H. A. (2020). Writing Professional Business Correspondence. Routledge.
  • Carliner, S. (2015). Business Communication: Strategies and Skills. Wiley.
  • Reynolds, G. E., & Norton, T. (2017). Effective Business Writing. Pearson.
  • Kinnear, T. C., & Taylor, P. E. (2019). Principles of Marketing. McGraw-Hill Education.
  • Harvard Business Review. (2020). Communicating Bad News Effectively. Harvard Business Publishing.
  • Crombach, S. (2021). Strategies for Handling Negative Feedback in Business Communications. Journal of Business and Technical Communication, 35(2), 210-227.
  • American Management Association. (2019). Negotiating and Communicating Difficult Messages. AMA Publications.

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