Write Two Routine Emails

Write two routine emails

Write two routine emails

These emails should correspond to the messages Allison asks you to write in the preceding Scenario Update. In your first message, you should provide instruction to your colleagues in Bengaluru, Munich, and London on the work they should aim to complete during the next workday. Your first message should:

  • Contain a strong, action-oriented subject line
  • Follow routine message structure
  • Clearly instruct your colleagues in Bengaluru, Munich, and London on what they should do during the next workday
  • Include clear, realistic deadlines for all of these tasks
  • Translate these deadlines into your readers’ local time zones
  • Avoid slang, idiomatic language, or excessively complex sentence structure
  • Adhere to clarity and concision style principles
  • Use block formatting to make the document visually appealing
  • Conclude with specific, personalized goodwill and, if necessary, a summative closing statement

In your second message (which, in the case’s chronology, you send one week after your first routine message), you should set up a meeting with your Indian, German, and British colleagues to discuss next steps for your report. Your second message should:

  • Contain a strong, action-oriented subject line
  • Follow routine message structure
  • Specify a realistic, considerate meeting time for employees at all four MCC offices (you may assume that you have access to your colleagues’ calendars and know their availability)
  • Translate your meeting time into your readers’ local time zones
  • Specify the medium in which you would like to meet (i.e., via Teams)
  • Clearly describe why you want to meet and what you will discuss at the meeting
  • Indicate that you will follow-up your email with a calendar invite containing meeting logistics
  • Avoid slang, idiomatic language, or excessively complex sentence structure
  • Adhere to clarity and concision style principles
  • Use block formatting to make the document visually appealing
  • Conclude with specific, personalized goodwill and, if necessary, a summative closing statement

Paper For Above instruction

Subject: Tasks and Deadlines for Upcoming Workday – International Report Contributions

Dear Bengaluru, Munich, and London Teams,

I hope this message finds you well. As we prepare for the next workday, I want to outline the tasks assigned to your teams and the associated deadlines to ensure our report on management practices progresses smoothly.

Firstly, please review the recent approval from Marta regarding the final section on effective CIO leadership. Your focus will be on drafting the section concerning internal IT help desk management practices. You are requested to prepare this draft in a separate Word document to prevent any mishaps with the master documents. Additionally, kindly upload your dataset related to IT help desk management to SharePoint by the end of your working hours tomorrow. This will facilitate seamless integration into the report and support the graphics creation process.

Regarding timelines, I request that your teams complete the drafting and dataset upload by 6:00 PM local time tomorrow. To clarify, this corresponds to:

  • Bengaluru: 6:00 PM IST
  • Munich: 6:00 PM CET
  • London: 6:00 PM GMT

Please ensure the draft and data are finalized by this deadline so that the German office can utilize the dataset to craft graphics based on the Indian team’s draft. We aim to have all materials ready for review by end of day on the next workday.

Thank you for your diligent work and collaboration. I appreciate your timely efforts to adhere to these deadlines, which are crucial for maintaining our project schedule. Please feel free to contact me if you have any questions or need clarification.

Best regards,

[Your Name]

Subject: Scheduling a Collaborative Meeting to Discuss Next Phase of the Report

Dear Colleagues in India, Germany, and the United Kingdom,

I hope this message reaches you well. As we make progress on the current report on management practices, I would like to propose a virtual meeting to discuss our next steps regarding the upcoming section focused on HR management.

Based on our schedules, I suggest we meet on Wednesday at 10:00 AM UTC, which translates to:

  • Bengaluru: 3:30 PM IST
  • Munich: 11:00 AM CET
  • London: 10:00 AM GMT
  • London: 10:00 AM GMT

The purpose of this meeting is to align our approaches, review preliminary ideas, and coordinate our efforts on the HR management section. The session will be conducted via Microsoft Teams, and I will send a calendar invitation shortly with all the necessary logistics.

Please confirm your availability for this time or suggest an alternative if necessary. I believe this discussion will be essential for ensuring our report maintains consistency and quality across all regions.

Looking forward to our collaboration. Thank you for your continued dedication.

Best regards,

[Your Name]

References

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  2. Chen, L., & Mathur, A. (2018). Effective virtual teamwork: Strategies for success. International Journal of Business Communication, 55(2), 221-240.
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