You Are The Manager Of The IT Department For Your Organizati

You Are The Manager Of The It Department For Your Organization

You are the manager of the IT department for your organization. You have 6 employees who report to you. Of those 6, it would be appropriate to give gifts during the December holidays to 3 of them, and it would be inappropriate to give gifts to the other 3 of them. If you choose to give gifts, describe the types of gifts you will offer, the cost range, and the best way to give the gifts. You have to decide what the best approach to this situation would be, and fully explain your decision to your supervisor in a memo.

Write a letter to your supervisor letting her know how you will approach this situation, and fully explain your rationale. Make sure to include the following: What types of gifts you will offer The cost range The best way to give the gifts Your rationale for these choices 1 page memo format.

Paper For Above instruction

Subject: Approach to Holiday Gift Giving for IT Department Staff

Dear [Supervisor's Name],

As the manager of the IT department, I have carefully considered the appropriate approach to holiday gift giving for my team members this December. Given the diversity of relationships and workplace dynamics, I believe a thoughtful, professional, and inclusive strategy is essential to foster a positive environment while maintaining fairness and avoiding discomfort or perceptions of favoritism.

To begin with, I plan to select the three team members with whom I have closer professional rapport and who have contributed notably to the department’s successes this year. My intention is to express appreciation and motivate continued excellence through meaningful yet appropriate gifts. For the remaining three team members, I will refrain from giving personal gifts to preserve a neutral, egalitarian approach that respects individual preferences and cultural sensitivities.

Regarding the types of gifts, I propose modest, practical items that reflect appreciation without being overly personal. Examples include high-quality USB drives, ergonomic office accessories (such as adjustable laptop stands or keyboard wrist supports), or professional development books. These gifts align with workplace professionalism and can serve as useful tools for their roles.

In terms of cost, I suggest a range of $25 to $50 per gift, which is sufficient to procure quality items while maintaining fiscal responsibility. This range demonstrates genuine appreciation without appearing extravagant or inappropriate in a professional setting.

The best way to present these gifts would be in a private setting, such as during a scheduled team meeting or a one-on-one session, to ensure each recipient feels valued personally. Including a handwritten note expressing gratitude for their contributions would enhance the sincerity of the gesture and foster goodwill.

My rationale for these choices centers on promoting fairness, professionalism, and appreciation. Offering gifts selectively acknowledges those who have demonstrated significant effort while minimizing potential issues of perception or discomfort with unequal treatment. Choosing practical, office-related items respects professional boundaries and ensures the gesture aligns with organizational culture.

In conclusion, I believe this approach balances recognition with fairness, supports team morale, and reflects an appropriate level of gratitude during the holiday season. I am open to your feedback or suggestions on this plan.

Sincerely,

[Your Name]

IT Department Manager

References

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