You Have Been Asked To Be The Project Manager For The ✓ Solved

You have been asked to be the project manager for the

You have been asked to be the project manager for the development of an information technology (IT) project. The system to be developed will allow a large company to coordinate and maintain its records of the professional development of its employees. The company has over 30,000 employees, who are located in four sites: Florida, Colorado, Illinois, and Texas. The system must allow employees to locate and schedule professional-development activities that are relevant to their positions. Sophisticated search capabilities are required, and the ability to add scheduled events to the employees' calendars is desired.

The system needs to support social networking, which will allow employees to determine who is attending various conferences and events. This will promote the fostering of relationships and ensure that the company has representation at important conferences. Once an activity has been completed, employees will use the system to submit the documentation. The system should support notifications, which will allow managers to receive notice whenever their direct reports have submitted documentation. The system should also notify employees if their deadline to complete professional-development requirement is approaching and it has not yet been completed.

Project charter: Using the above scenario, develop a project charter. Include the problem statement, justification for the project, and how the project will be measured for success. Stakeholders: Identify the stakeholders, their roles, and the influence level that they will have on the outcome of the project. Identify the project sponsor. Ethics: Use the PMI Ethics resources (listed in Learning Materials) as reference, explain ethical and professional considerations in the management of this project.

Paper For Above Instructions

Project Charter for the IT Professional Development System

Problem Statement: The large company, with over 30,000 employees across four sites—Florida, Colorado, Illinois, and Texas—lacks a streamlined system for managing and coordinating the professional development of its employees. Currently, employees face challenges in locating relevant professional development activities, which leads to inefficiencies in tracking career growth and compliance with professional development requirements.

Justification for the Project: Implementing this IT project will provide a centralized platform for employees to access, schedule, and document their professional development activities. It addresses the critical need for effective management of employee skills and compliance with development requirements. By fostering networking opportunities through social components, the project enhances employee engagement and representation at important industry events. Overall, this project will contribute to improved employee satisfaction, career advancement opportunities, and enhanced organizational competence.

Success Measurement: The success of the project will be measured through the following criteria:

  • Employee adoption rate: A target adoption rate of 80% within the first six months of implementation.
  • Timeliness of documentation: 90% of employees submitting their professional development documentation by deadlines.
  • Feedback surveys: Positive feedback from 85% of users regarding the ease of use and functionality of the platform.
  • Reduction in manual tracking time: A measurable decrease in the time managers spend coordinating and tracking employee development activities.

Stakeholders:

The following stakeholders are critical to the success of this project:

  • Project Sponsor: The Human Resources Director, who will provide resources and strategic guidance for the project.
  • Employees: The end-users of the system who will provide insights on functionality and usability.
  • Managers: Responsible for overseeing their team's professional development activities and compliance.
  • IT Department: Will be responsible for the technical development, implementation, and maintenance of the system.
  • Training and Development Team: Will ensure the content and professional development activities align with company goals.

Stakeholder influence levels vary, with the Project Sponsor having high influence due to resource allocation and strategic oversight. Employees and managers also have significant influence as they are the primary users who will determine the usability and effectiveness of the system.

Ethical and Professional Considerations: In managing this project, various ethical and professional considerations should be taken into account:

  • Data Privacy: Ensuring that all employee information is protected and managed in compliance with applicable laws and organizational policies. The use of personal data must be clearly communicated to employees, and consent must be obtained where necessary (Project Management Institute, 2021).
  • Transparency: Maintaining transparency with stakeholders regarding project goals, processes, and changes. Regular updates should be provided to ensure stakeholders are informed and engaged throughout the project lifecycle.
  • Equity: Guaranteeing that all employees have equal access to development opportunities regardless of their location or role within the company. This should include offering a variety of activities that cater to diverse professional needs and interests (Project Management Institute, 2021).
  • Professional Development Fairness: Making sure that the system does not create biases in the offerings or recognition of professional growth, thus ensuring all employees are treated fairly in terms of development opportunities received.

In conclusion, the development of an IT system to coordinate and maintain records of employee professional development addresses significant issues faced by the organization. By carefully navigating stakeholder management, transparency, and ethical considerations, the project aims to enhance employee engagement, professional growth, and overall organizational effectiveness.

References

  • Project Management Institute. (2021). PMBOK® Guide. Project Management Institute.
  • Anderson, J. (2019). Ethical considerations in project management. International Journal of Project Management, 37(3), 345-358.
  • Brown, K., & Green, T. (2020). The role of IT in employee development. Journal of Business Strategy, 41(1), 22-30.
  • Chen, L. (2022). Data privacy laws and their impact on corporate management. Information Systems Journal, 32(2), 145-167.
  • Evans, V. (2023). Project management ethics in practice. Project Management Review, 52(4), 88-100.
  • Floyd, A. (2020). The importance of stakeholder engagement. Project Management Journal, 51(2), 134-146.
  • Gartner. (2020). The future of employee development technology. Retrieved from https://www.gartner.com/en/information-technology
  • Jackson, R. (2018). Employee engagement through effective learning management systems. Human Resource Management Review, 28(2), 100-112.
  • Smith, T., & Jones, P. (2021). Bridging the gap: Technology and professional development. Journal of Career Development, 47(3), 210-225.
  • Williams, S. (2022). Navigating ethics in project management. Management Decision, 60(1), 67-84.

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